BOS - April 18, 2017

BOS - April 18, 2017

Postby Suzanne Kane » Thu Apr 27, 2017 1:11 pm

Board of Selectmen
Agenda
April 18, 2017
Municipal Center Resource Room


7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Town Meeting Overview – Town Moderator & Town Clerk

2. Award and Sign Revaluation Contract

3. Approve and Sign Election Warrant – May 9, 2017

4. Assign Motions for Annual & Special Town Meeting

5. Approve Minutes: April 4, 2017

6. Interim Administrator’s Report

7. Old/New Business

8. Adjourn
_________________________________________________________________________________________
Future Agenda Items:

May 1st:
6:30 PM – Prior to Town Meeting

May 2nd: Junk Dealer License Renewals

May 16th: Reorganization

June 6th: Annual Appointments

June 20th: TA Screening Committee Presentation of Candidates for
BOS Consideration

TBD: Old Grammar School Disposition Committee RFP Recommendation,
Aggregation Update (Bid Opening April 19th)
___________________________________________________________________________________________
___________________________________________________________________________________________
April 18, 2017 - BOS Minutes.pdf
(152.3 KiB) Downloaded 86 times


BOARD OF SELECTMEN
MEETING MINUTES
April 18, 2017
Approved May 16, 2017


Call to Order
Mr. Morse called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin (Absent), David Cortese, Hal Davis, Mike Hughes (Vice Chairman-Absent), James Purcell (Interim Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Jeanne Lovett (Finance Director), Keith Menard (Moderator), Pam Schwartz (Old Grammar School Disposition Committee)

• Pledge of Allegiance (00:09)

• Chairman’s Announcements (00:28)
There were no announcements.

• Citizen’s Forum (00:31)
Pam Schwartz asked if the Old Grammar School was on the agenda. Ms. Kane replied the OGSDC asked to have it removed because they needed to get more information.

1. Town Meeting Overview-Town Moderator and Town Clerk (01:40)
In the packet are the ATM and STM warrants.
Mr. Menard joined the meeting. He stated that the Town is facing a volunteer crisis. He asked everyone to make time to volunteer for the Town.
Mr. Menard started reviewing the STM warrant. Mr. Menard clarified that Articles 4 and 5 are to take money that was already borrowed for the school and re-appropriate the funds for the rescue/pumper truck and sander/plow/catch basin cleaner. Ms. Lovett explained the process of rescinding the authorization for the old debt. A discussion was held.
Mr. Menard asked Ms. Kane for the Excel sheets for the main budget.
Mr. Menard next reviewed the ATM warrant. He explained the standard process for the Finance Committee report. Salaries of Elected Officials are taken separately.
Articles 4 – 6 will be taken together as long as there is not a large shift in funds from the previous year.
Article 8 is recurring business, except for the increase in the spending ceiling for the Library from $500 to $2,500.
Articles 10 and 11 are the Police and Fire contracts. Mr. Menard asked for a slide that shows what differs between the new and previous contracts.
Mr. Menard feels Article 12 will be a lengthy discussion and cautioned the BOS to have a backup date in mind if the Town Meeting goes past 11:00 PM. Regarding Article 14, Mr. Menard asked for a slide that summarizes the law and the impact of a 0.75% meals tax.
Mr. Menard asked for a slide showing what is different from the prior version of the bylaw for Article 15. Mr. Purcell stated that the new statute removes the withholding of permits for people who are in tax delinquent status for more than one year. It also clears up proper tax status.
Regarding Article, 16 Mr. Purcell stated that the Strategic Budget Committee gives the Town the ability, if they cost out services, to set fees by a prescribed method.
Mr. Purcell stated that the bid cap has been increased from $10,000 to $50,000 in the statute and Article 17 tracks this change.
Article 18 is the adoption of the Stretch Code. Mr. Cundiff is having someone present this article tomorrow night.
Article 19 is the moratorium on recreational marijuana. The language came from Town Counsel.
Article 20 is the Earth Removal bylaw clarifications and Article 21 is the Assisted Living Facility clarifications. Mr. Menard asked for slides showing the differences between the previous bylaws and their revisions.
Mr. Menard will give a presentation at the start of Town Meeting instructing how the meeting will be run. He suggested that the public arrive early and be in their seats before the Pledge of Allegiance starts.

2. Award and Sign Revaluation Contract (51:07)
In the packet is a Standard Form of Agreement between Town and Contractor for FY2018.
Ms. Lovett stated that Douglas has to do a full revaluation in 2018. The request for proposals was advertised and Mayflower submitted a proposal.
Mr. Cortese made a motion to award the revaluation contract to Mayflower as presented. Mr. Davis seconded the motion. All-Aye.

3. Approve and Sign Election Warrant-May 9, 2017 (53:27)
Mr. Davis made a motion to approve the election warrant for May 9, 2017. Mr. Cortese seconded the motion. All-Aye.

4. Assign Motions for Annual (ATM) & Special (STM) Town Meeting
(53:54)
In the Packet are the ATM and STM Motions & Presenters.
ATM
7. Mr. Morse 8. Mr. Bonin
10. Mr. Morse 11. Mr. Morse
12. Mr. Davis 13. Mr. Bonin
14. Mr. Morse 15. Mr. Hughes
16. Mr. Bonin 17. Mr. Morse
19. Mr. Cortese


STM
1. Mr. Hughes 2. Mr. Bonin
3. Mr. Davis 4. Mr. Morse
5. Mr. Morse 6 Mr. Cortese
7. Mr. Cortese

5. Approve Minutes: April 4, 2017
(1:03:57)
April 4, 2017: Mr. Cortese made a motion to approve the minutes of the March 21, 2017 BOS meeting as presented. Seconded by Mr. Davis. All-Aye.

6. Interim Administrator’s Report (1:02:36)
Mr. Purcell commended Ms. Lovett and Ms. Kane for their remarkable work putting together the budget and warrants in a short amount of time.
As a follow up to the 1/17/17 Good Energy electric aggregation, Mr. Purcell stated that the term for competitive suppliers expires 1/1/18 and Good Energy will be looking for buying opportunities. Tomorrow is the bid opening and bid awards. Good Energy is looking to extend the terms of the contract by three years, if possible.

7. Old/New Business (1:06:48)
Old Business: There was no old business.
New Business: There was no new business.

8. Adjournment (1:07:05)
Mr. Cortese made a motion at 8:06 PM to adjourn. Mr. Davis seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
Moderator
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Posts: 599
Joined: Wed May 25, 2005 2:01 pm

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