February 15, 2017 BFCC meeting

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February 15, 2017 BFCC meeting

Postby Mary Wright » Tue Jul 25, 2017 7:22 pm

BUILDING & FACILITIES CONSTRUCTION COMMITTEE MEETING MINUTES
FEBRUARY 15, 2017

A meeting of the Building & Facilities Construction Committee (BFCC) was held on
February 15, 2017 at the Municipal Center. Ms. Brown called the meeting to order at 7:01 PM.

ATTENDANCE
PRESENT: Linda Brown, Michael Fitzpatrick, Virginia Howe, Rebekka O’Melia
NON-VOTING: William Cundiff (Town Engineer)
ABSENT: Sean Holland (Chairman-Excused), Shirley Mosczynski (Vice Chairperson-Excused)

1. MUNICIPAL CENTER AND PRIMARY SCHOOL ROOF CAPITAL PROJECTS
-Municipal HVAC Project
Mr. Cundiff stated that the subcontractor for Gorman Richardson Lewis Architects (GRLA) responded to his inquiry that an efficiency on the HVAC was not part of the scope of the project, but that it had minimum parameters that had to be met. The boiler was adjusted for maximum efficiency and that information was recorded in the start-up reports in the boiler owner manuals. George O’Neil of (GRLA) stated that the efficiency is 83-86%. He stated that this information is in the close out documents.
Mr. O’Neil stated that two conductors in the front door area are not functioning. Riverdale are looking into the issue.
-Municipal Roof and Windows and Primary School Roof Projects
Mr. Cundiff stated that Mr. O’Neil needs to perform one more inspection. Regarding the manufacturer’s issue with ponding on the seams, Versico recommended stripping the seam. Mr. O’Neil requested a written proposal from Versico. The roof has a 20-year warranty.
Mr. Fitzpatrick suggested installing a strip of rubber over the seam and having the new seams outside of the ponding area. Mr. O’Neil will consult Versico.
There were some outstanding punch list items, which Mr. O’Neil has been informed have been completed.
Mr. Cundiff stated that Mr. O’Neil has submitted an Additional Services Authorization (ASA) form for working on the change orders. The BFCC had no issue with ASA 7.
-Windows
Mr. Cundiff stated that roughly $127,000 is left in the budget for this part of the project. Mr. O’Neil’s proposal is to prepare bid documents and oversee the bid process. The bid documents will be tailored to work within the budget. Mr. O’Neil stated that unit pricing can be identified with windows.
The fee associated with the proposed scope is $22,100. This does not include Mr. O’Neil’s attendance at BFCC meetings. Mr. Cundiff asked Mr. O’Neil to be sure the environmental spec aspect is included in the scope of work. Mr. O’Neil has an environmental consultant for monitoring, however a separate proposal will be necessary. Mr. Cundiff asked Mr. O’Neil to communicate the scope of work to the consultant. A discussion was held including window brands, types, sizing, and installation methods.
Ms. Howe made a motion to recommend to the Board of Selectmen (BOS) to authorize the proposal as presented, pending confirmation that environmental scope is completed. Ms. O’Melia seconded the motion. Vote: Unanimous.

2. GREEN ENERGY
Mr. Cundiff stated that Kelly Brown, the Green Communities Coordinator, sent him data regarding costs to the Town relative to the Stretch code for residential . Kelly Brown and the Dept. of Energy Resources (DOER) will be making a presentation to the BOS on March 7, 2017 at 8:30 PM. The goal of the presentation will be to go forward to Town Meeting (May 1, 2017).
Mr. Fitzpatrick asked to know how the Green Community would affect commercial. Mr. Cundiff will reach out to some communities that have adopted the Green Community Act to see how it has affected commercial.
Mr. Cundiff asked for feedback on correspondence from National Grid regarding LED street lighting in new subdivisions. Mr. Cundiff wants to know if there is a cost to the town and the payback period. The Town does have the option of not taking over the maintenance.

4. DISCUSSION
Annual Report
There was no discussion.
Elementary School Heating System
Mr. Cundiff stated that he has received direction from Town Counsel. As a first step, they are going ask the design architect to do another analysis of the design. If they refuse, they will get some price quotes for a peer review. If there is an issue after that, they will have the issue quantified and identified and take the appropriate next steps.

5. MEETING MINUTES: January 18, 2017
Mr. Fitzpatrick made a motion to approve the January 18, 2017 BFCC meeting minutes as amended. Ms. O’Melia seconded the motion. Vote: Aye-3, Ms. Howe abstained.

6. OPEN SESSION
Mr. Cundiff did speak with the Town Administrator and Facilities Maintenance Manager about painting the outside of the library windows, and he learned that the library building does not fall under the Facilities Maintenance Manager’s jurisdiction. The library is strictly under the control of the Library Trustees, who can request the Facilities Maintenance Manager’s assistance.
The library parking lot project is still in front of the Planning Board. The library wants to widen the driveway to accommodate two vehicles, which involves moving a retaining wall.
Mr. Cundiff reminded everyone to complete the mandatory online Conflict of Interest training.

7. ADJOURNMENT
Mr. Fitzpatrick made a motion to adjourn the meeting at 8:14 PM. Ms. O’Melia seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
 
Posts: 489
Joined: Thu Jan 12, 2012 8:56 pm

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