BOS - August 1, 2017

BOS - August 1, 2017

Postby Suzanne Kane » Wed Aug 02, 2017 8:53 am

Board of Selectmen
Agenda
August 1, 2017
Municipal Center Resource Room


7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

7:05 PM
1. Pole Petition - # 24049658 – Yew Street Pole 38-50

7:10 PM
2. Liquor License Change of Hours – Sokol Club

7:20 PM
3. Request for Waiver – 100’ Buffer from the Public Way – NE Main St.

7:30 PM

4. Library Trustees – Van Guard Account

5. Verizon License Agreement – School Equipment on Poles

6. Minutes: June 27, 2017, July 11, 2017, July 11, 2017 Exec. Session,
July 21, 2017

7. Town Administrator’s Report

8. Old/New Business

9. Executive Session – Contract Negotiations

10. Adjournment
_________________________________________________________________________________
Future Agenda Items

Aug. 15th:
Meeting with Jon Juhl Associates
_________________________________________________________________________________
_________________________________________________________________________________
August 1, 2017 - BOS Minutes.pdf
(203.49 KiB) Downloaded 57 times

BOARD OF SELECTMEN
MEETING MINUTES
August 1, 2017
Approved August 15, 2017



Call to Order
Chairman Kevin Morse called the meeting to order at 7:02 PM in the Resource Room of the Municipal Center.

Note: Power was lost at 6:45 PM. The meeting was recorded by handheld camera and was therefore, not broadcast live but was posted for rebroadcast.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin (Absent), David Cortese (Vice Chairman), Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Library Trustees: Justin Snook (Library Director), Ellie Chesebrough, Barbara Van Reed
Other Staff and Citizens: Jeanne Lovett (Finance Director), Michael Parent (National Grid), Police Chief Patrick Foley, Andy Leonard, Maureen Gallant (Sokol Club)

• Pledge of Allegiance
(00:09)

• Chairman’s Announcements
(00:28)
There were no announcements.

• Citizen’s Forum (00:30)
No citizens came forward.

1. 7:02 PM Pole Petition-#24049658-Yew Street Pole 38-50
(00:39)
In the packet is a petition, permit request, maps, and related materials.
Mr. Morse opened the public hearing. Mr. Parent joined the meeting. He stated that where the property line juts in, there is a rock and trees. National Grid would like to put the pole on the left side of the driveway. Ms. Kane stated that all abutters have been notified. There have been no issues. The owner of the property was present and had no objections.
Mr. Davis made a motion to approve pole petition #24049658 as presented. Mr. Cortese seconded the motion. All-Aye.

2. 7:10 PM Liquor License Change of Hours-Sokol Club (08:04)
In the packet is a letter from Randy Manyak dated 7/10/17, a letter to Timothy LaPointe dated 7/19/17, an abutters list, maps and related materials and emails.
Mr. Morse opened the public hearing. Ms. Gallant joined the meeting. Ms. Kane stated that the Sokol Club is asking to expand its hours of operation so that it can start serving alcohol at 8:00 AM on some occasions. Their current hours are 11:00 AM - 1:00 AM, Monday through Sunday. Ms. Kane stated that the law dictates that the hours that an establishment can start serving alcohol on premises (MGL Ch 138 33B) was adopted by the BOS several years back, which states that an establishment can serve on premises prior to 11:00 am with BOS approval, except on Sundays. The earliest they can open on Sundays is 10:00 AM. No comments have been received from abutters.
Ms. Gallant stated that they would like to open earlier on Sundays and on days when there will be a golf league to offer beverages and donuts to golfers. She would like the club to be open 8:00 AM – noon for breakfast on Thanksgiving morning. She is not planning to open at 8:00 AM every day.
Chief Foley had no objections.
Mr. Cortese made a motion to approve the change of hours for the Sokol Club to 8:00 AM – 1:00 AM Monday through Saturday and 10:00 AM – 1:00 AM on Sunday as presented. Mr. Davis seconded the motion. All-Aye.

3. Request for Waiver-100’ Buffer from the Public Way-Northeast Main Street (14:30)
In the packet is an email from William Cundiff dated 7/27/17, a letter from Jim Pyne dated 7/13/17, maps, and related emails and materials.
Mr. Leonard joined the meeting. He stated that this request is for the entrance of the Sleepy Hollow subdivision that was recently approved by the Planning Board. A discussion was held.
Mr. Hughes made a motion to state that the BOS does not object to the excavation within 100’ of a public way. Mr. Cortese seconded the motion. All-Aye.

4. Library Trustees-Van Guard Account (16:35)
In the packet is “Library Gifts and Donations” dated 8/6/17.
Ms. Lovett, Mr. Snook and Ms. Chesebrough joined the meeting. Mr. Wojcik stated that there is a question as to how some outstanding gifts to the library should be used and the Library Trustee’s authority to use those funds.
Ms. Lovett stated that one Van Guard fund was set up as a trust (RS Douglas Trust) with the interest going to that account. The other Van Guard account was a gift account, and the interest belongs to the General Fund. The Trustees would like the interest in that gift account to go to that account. It is Ms. Lovett’s and Town Counsel’s opinion that it cannot. Also, that process is not done for any other Town department.
Ms. Chesebrough has heard from the offices of Sen. Fattman and Rep. McKenna who stated that nothing could be found that prevented the interest from being applied to the gift account. Mr. Morse read a memo received from Atty. Rich Bowen. Ms. Chesebrough would like to know if the gift account could be turned into a trust where the interest is retained in the trust. A discussion was held.
The consensus of the BOS was to follow the advice of Town Counsel. Ms. Chesebrough will be given a copy of Atty. Bowen’s memo. She plans to contact Atty. Bowen.
Ms. Lovett advised that the check be turned over to the Town as it is close to becoming a stale check. She can switch the funds to a different type of account if need be.

5. Verizon License Agreement-School Equipment on Poles (45:47)
In the packet is an “Explanation of Documentation and Action Needed”: a Municipal Attachments Policy, a Pole Attachment Agreement dated 1/27/17, and related memos and materials.
Mr. Wojcik stated that Town Counsel has reviewed the document and recommends it for approval. The document establishes a relationship between Verizon and the Town regarding School Dept. wires on Verizon poles. The Town’s insurance is sufficient to meet the license requirements, the surety bond has been posted and paid, and any future plans to install additional Town equipment on Verizon poles will generate a fee. There are currently no plans to do so.
Mr. Hughes made a motion to approve the Verizon license agreement as presented. Mr. Davis seconded the motion. All-Aye.

6. Approve Minutes: June 27, July 11, July 11 Executive Session & July 21, 2017 (49:45)
Mr. Cortese made a motion to approve the minutes of the June 27, 2017, July 11, 2017 and July 21, 2017 regular session BOS meetings and approve and retain in their entirety the July 11, 2017 BOS Executive Session meeting minutes as presented. Mr. Cortese noted for the minutes that he was not present at the July 27, 2017 meeting. Seconded by Mr. Hughes. Aye-4, Mr. Davis abstained.

7. Town Administrator’s Report (50:49)
Mr. Wojcik read a letter of recognition from the owners of Riverdale Mills thanking the Douglas Fire Dept. for helping to extinguish the fire that occurred on July 11, 2017.
Mr. Wojcik stated that they went out to bid last week for the snowblower attachment and the North Street bridge project. Both projects received four qualified bids. The lowest bidder has been identified. These items will be before the BOS at the next meeting.
Mr. Wojick thanked the BOS for the opportunity to serve Douglas. Mr. Davis suggested that each member of the BOS meet with Mr. Wojcik individually.

8. Old/New Business (55:49)
Old Business: There was no old business.
New Business: There was no new business.

9. Executive Session – Contract Negotiation (56:00)
Mr. Hughes made a motion at 7:58 PM to go into Executive Session for the purpose of contract negotiation and to return to regular session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes- Aye, Kevin Morse – Aye.
The BOS called a recess and reconvened in the Selectmen’s Office at 8:00 PM.

10. Adjournment
Mr. Hughes made a motion at 8:28 PM to adjourn. Mr. Cortese seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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