BOS - September 5, 2017

BOS - September 5, 2017

Postby Suzanne Kane » Wed Aug 30, 2017 12:51 pm

Board of Selectmen
Agenda
September 5, 2017
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Hearing: One Day Special Beer License – Octoberfest

7:20 PM
2. Hearing: One Day Special Beer & Wine Lic – The Grille on Main

3. Gilboa Court Extension in Public Way – Andrews Survey for Carol
Gogolinski

4. Public Records Policy Amendment – 1st Reading

5. Proposed Bylaw Change – Door to Door Solicitation

6. Minutes – August 15, 2015

7. Town Administrator’s Report
• ISO – Public Protection Classification
• MMA Essay & Poster Contest

8. Old/New Business

9. Executive Session – Personnel

10. Adjournment
____________________________________________________________________________________________________
Future Agenda Items

TBD
Jon Juhl w/Senator Fattman and Rep McKenna
___________________________________________________________________________________________________
___________________________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
September 5, 2017
Approved September 19, 2017



The first eleven minutes of the meeting were not recorded, those items were covered by Suzanne Kane’s notes.

Call to Order
Chairman Kevin Morse called the meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin, David Cortese (Vice Chairman), Hal Davis (Absent), Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Octoberfest Committee: Tony St. Pierre, Eric Huff
Other Staff and Citizens: Cynthia LaFrance, Beckey Westbury, Ed Rogers and other staff and citizens.

• Pledge of Allegiance

• Chairman’s Announcements
There were no announcements.

• Citizen’s Forum

No citizens came forward.

1. Hearing: One Day Special Beer License-Octoberfest
In the packet is an application, a letter from the Douglas Historical Society dated 8/14/17, an abutters list, maps and related memos and materials.
Mr. Morse opened the public hearing. Mr. St. Pierre and Mr. Huff joined the meeting. Ms. Kane presented the application. Abutters have been notified, as a courtesy.
Mr. Cortese made a motion to approve the One Day Special Beer License for Saturday, October 7, 2017 for the hours of 9:30 AM – 3:30 PM. Mr. Hughes seconded the motion. All-Aye.

2. 7:20 PM Hearing: One Day Special Beer & Wine License-The Grille on Main (10:29) Taken out of order at 7:20 PM due to time.
In the packet is an application, a letter from Cynthia LaFrance dated 8/22/17, an abutters list, maps and related memos and materials.
Mr. Morse opened the public hearing. Ms. LaFrance and Beckey Westbury joined the meeting. Ms. Kane presented the application. She stated that The Grille is allowed to have their event in the parking lot. She is waiting for a floor plan, and once that is received, she will have the Chief review it. The applicant is part owner and has permission from the other property owner. She has Liquor Liability and certified servers. Abutters have been notified, as a courtesy. Mr. Morse asked that both the Fire and Police Chiefs review the plan.
Ms. LaFrance described that the only entrance to the event will be from the handicap ramp. The other entrance will be taped off. She will have a person at the sidewalk to monitor the event. Ms. LaFrance is aware that alcohol cannot be brought out of the bar. She explained where the cooking would be taking place. Ms. Kane suggested that Ms. LaFrance speak to the Board of Health.
Mr. Hughes made a motion to approve the One Day Special Beer and Wine License for September 30, 2017 for The Grille on Main from 1:00 PM – 6:00 PM as presented, contingent upon receiving a floor plan and approval from the Police and Fire Chiefs. Mr. Cortese seconded the motion. All-Aye.

3. Gilboa Court Extension in Public Way-Andrews Survey for Carol Gogolinski (Rescheduled)
This item has been rescheduled to the September 19, 2017 meeting at the request of the applicant.

4. Public Records Policy Amendment-First Reading
In the packet is the Town of Douglas Public Records Compliance Policy.
Suzanne Kane reported the amendments were proposed by the Town Clerk.

5. Proposed Bylaw Change-Door to Door Solicitation
(15:49)
In the packet is a letter from Edward Rogers dated 8/11/17, a memo from Police Lt. Miglionico dated 8/31/17, and a copy of the Town of Bellingham’s bylaws Chapter 135.
Mr. Rogers joined the meeting. He stated that solicitation has increased over the past two years due to solar and electrical solicitations. In March of this year, he received a solicitation at 6:30 PM, which alarmed his wife. He has posted a “No Solicitation” sign on his property, however he still receives solicitations. He has written to the Town Administrator. He described Bellingham’s No Solicitation bylaw.
Mr. Wojcik read some phrases from Lt. Miglionico’s memo, who stated that solicitation is a persistent problem in Town. Mr. Wojcik stated that Bellingham’s bylaw has been vetted through counsel and town meeting and has not been challenged in court and is therefore a solid piece of legislation.
Mr. Cortese suggested changing “politicians campaigning” to “persons campaigning for office”.
It was the consensus of the BOS to move forward for a presentation at the spring Town Meeting. Lt. Miglionico will be asked to attend the next meeting.

6. Approve Minutes: August 15, 2017 (00:00)
Mr. Hughes made a motion to approve the minutes of the August 15, 2017 regular session BOS meeting as amended. Seconded by Mr. Cortese. Aye-3, Mr. Bonin abstained.

7. Town Administrator’s Report (01:04)
In the packet is a letter from ISO dated 8/28/17, a letter from the Mass. Municipal Association (MMA) dated 8/23/17, contest guidelines and related materials.
Mr. Wojcik stated that every two years, Insurance Services Office (ISO) rates the asset risk of every city and town in the region and makes the information available to the major insurance carriers for the purpose of establishing fire insurance rates. The Douglas Fire Dept.’s rate jumped significantly to an ISO rating of 04/4Y. This high ranking reflects the investment Douglas has made in the fire department. Additional points can be gained by training and equipment maintenance.
Mr. Wojcik stated that Douglas has signed its eighth and third graders up for the MMA contest. He presented the contest requirements.

8. Old/New Business (04:35)
Old Business: Mr. Bonin inquired on the status of the BOS, Finance Committee and School Committee joint meetings. He mentioned that the School Committee approved a reduction in athletic fees and new hires. Mr. Morse stated that he would meet with the chairmen of the committees to see if they would like to resume the joint meetings, which would have strict agendas. It was the consensus of the BOS that Jeanne Lovett, Finance Director, Cortney Keegan, School Business & Operations Manager, and Kevin Maines, School Superintendent come to the next meeting to explain the school budget.
New Business: There was no new business.

9. Executive Session – Personnel (27:56)
Mr. Hughes made a motion at 7:39 PM to go into Executive Session for the purpose of discussing personnel and to return to regular session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Mike Hughes- Aye, Kevin Morse – Aye.
The BOS called a recess and reconvened in the Selectmen’s Office at 7:48 PM.

10. Adjournment
Mr. Hughes made a motion at 8:35 PM to adjourn. Mr. Cortese seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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