BOS - October 3, 2017

BOS - October 3, 2017

Postby Suzanne Kane » Wed Sep 27, 2017 2:07 pm

Board of Selectmen
October 3, 2017
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Nov. 6, 2017 STM Meeting with Town Moderator & Clerk

2. School Budget Discussion with School Officials and Finance Director

3. Gilboa Court Extension – Proposed Widening

4. Authorize & Approve Spending ConEdison Donation Balance

5. Review & Approve Job Descriptions:
• Highway Mechanic
• Police Chief

6. IT Regional Agreement Amendment

7. Public Records Compliance Policy – 3rd Reading & Approval

8. Administrator’s Report

9. Old/New Business

10. Adjournment
Future Agenda Items:

October 17th:
State Forest Trust Fund, Approve & Sign Special Town
Meeting Warrant for Nov. 6, 2017, Assign Motions

TBD: Ratify Tax Rate, Jon Juhl w/Senator Fattman & Rep McKenna
Meet w/Lt. Miglionico – No Solicitation Bylaw
October 3, 2017 - BOS Minutes.pdf
(165.66 KiB) Downloaded 167 times

October 3, 2017
Approved October 17, 2017

Call to Order

Chairman Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

Board: Kevin Morse (Chairman), Tim Bonin, David Cortese (Vice Chairman), Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
School Committee: Sherry Zetlan (Chair), Brett Argall, Kevin Maines (Interim Superintendent), Cortney Keegan (Business & Operations Manager)
Finance Committee: Eric Chamberlain, Carol Gogolinski
Other Staff and Citizens: Jeanne Lovett (Finance Director), William Cundiff (Town Engineer), Keith Menard (Moderator), Chris Furno (Town Clerk), JP Connolly (Andrews Survey & Engineering), Felix Yacino (24 Gilboa Ct), John Furno (Highway Dept. Superintendent), Adam Furno (Facilities Maintenance Manager), Tony St. Pierre (Octoberfest Committee)

• Pledge of Allegiance (00:11)

• Chairman’s Announcements (00:33)
There were no announcements.

• Citizen’s Forum (00:37)
No citizens came forward.

1. November 6, 2017 Special Town Meeting (STM) with Town Moderator and Clerk (47:39)
In the packet is the draft STM Warrant, maps, and related materials.
Mr. Menard and Ms. Furno joined the meeting. Regarding Article 1, Ms. Lovett explained that the Ambulance wages were reduced at the Annual Town Meeting with the understanding that they would be restored.
New Growth is estimated to be $150,000, which is $50,000 more than expected. There will be increases in the School budget and some municipal budgets because of this. The entire amount for Police Wages is not included because the chief is retiring and the budget needs to be reviewed. For the next meeting the BOS will have the number to be paid out to the retiring chief.
The amount for the capital projects will be approximately $75,000. The funding source will probably be Free Cash. Ms. Lovett explained.
There are no prior year bills. Regarding the rescinding of debt, Ms. Lovett explained that the school project has been closed, and there was a residual left in that account which is being transferred to other capital projects for borrowing.
Worcester Business Development Corp. (WBDC) contacted Mr. Wojcik today with their cost estimate and approach.
Mr. Menard and Ms. Furno have looked into electronic voting. Everyone at the meeting gets a remote with four buttons. It is fast, efficient and accurate. It can only apply to town meetings. As volunteerism decreases, expenses for those duties will increase. Mr. Menard suggested sharing this resource with Uxbridge, who has already bought a system. The BOS was in consensus that it is worth looking into.
Mr. Menard stated that there are openings on the Finance Committee.

2. School Budget Discussion with School Officials and Finance Director (00:52)
In the packet are various emails and related materials.
Mr. Maines, Ms. Keegan, Ms. Zetlan and Mr. Argall joined the meeting. Mr. Morse asked for clarification on the new staff and reduction of fees that has been approved by the School Committee and for the financial forecast over the next four years. Ms. Zetlan explained that when the School Dept. receives their appropriation from the Town, it is very early in the school budgeting process. Ms. Zetlan explained that they were able to reduce athletic fees and replace staff by using funds in School Choice dollars.
Ms. Keegan stated that when the books closed, the School Choice Revolving Fund amount came in higher than expected, which could not have been known before June 30, 2017. School Choice funds can be spent by the School Committee without further appropriation. Financially, they had a carry-over balance in FY17 actual fund of $611,967; for FY18 it is $1,842,048. $414,000 was spent to restore staff and reduce fees, which should be sustainable for this year and the next school year.
Mr. Maines spoke about the district-wide needs due to the cuts made over the past seven years and how the decisions were made as to which positions to reinstate. The only new position is a Title 1math teacher for K-4.
32 students will be attending Blackstone Valley Tech (BVT) this year.
Mr. Morse would like to hold joint quarterly meetings with the Finance Committee. Ms. Zetlan stated that she would be in favor if the committees are actively working towards something. Mr. Chamberlain stated that that was the feeling of the Finance Committee as well. Ms. Lovett is in favor of quarterly joint meetings. Choosing a date for a joint meeting will be on a meeting agenda after the 11/6/17 STM.
Ms. Lovett stated that Free Cash will be certified shortly. A discussion was held including the budget process and revolving funds.
Mr. Maines surveyed the SAT and AP scores of 15 neighboring towns and Douglas was in the top 5.

3. Gilboa Court Extension-Proposed Widening (1:13:18)
In the packet is a letter from Andrews Survey & Engineering dated 8/15/17, a plan, and related materials.
Mr. Cundiff and Mr. Connolly joined the meeting. Mr. Connolly stated that they are going to pull the water line off the property to stay within the road to not disturb the yard, other than for the widening of the pavement. Mr. Yacino joined the meeting. Several of the BOS have visited the site. There will be a 2:1 slope behind the curb that will be rip rapped. All the work is within the Town’s right-of-way.
Mr. Yacino was under the understanding that a like stone wall was going to be installed to hold back the banking. Mr. Connolly stated that a wall would need to be 4.5 – 6 feet tall. Mr. Cundiff stated that once a wall is over 4’ tall, it requires a permit and a safety railing at the top. Ms. Gogolinski suggested planting sod. Mr. Yacino was agreeable.
Mr. Davis made a motion to approve the extension of the proviso that grass be used in lieu of rip rap, with all erosion control measures in place until the grass takes root. Mr. Cortese seconded the motion. All-Aye.
Mr. Davis made a motion to authorize the applicant to execute the work shown on the plan entitled “Offsite Improvement Plan Sheets C9.0” dated 8/23/2017 and revised through 10/3/2017 with a surety in the amount of $36,000. The applicant shall notify the Highway Dept., Water/Sewer Dept. and Town Engineer prior to the start of work. Access and utility disturbance to the project abutters shall be minimized. The applicant will put sod grass in the area as presented at the meeting tonight. Mr. Cortese seconded the motion. All-Aye.

4. Authorize and Approve Spending ConEdison Donation Balance (1:30:15)
In the packet are emails and related materials.
Mr. Wojcik stated that there is a balance of $738.22 in the Martin Road Gift Account from ConEdison. Mr. John Furno would like to use those funds for grass seed and brush removal along the slopes of the fields at Martin Road Park. Mr. John Furno joined the meeting.
Mr. Davis made a motion to authorize and approve the spending of $660 to Richard Phifer Landscaping, and the balance to purchase grass seed, from the CoEdison Donation for the Martin Road Park. Mr. Cortese seconded the motion. All-Aye.

5. Review and Approve Job Descriptions (1:37:03)
In the packet are job descriptions for the positions below.
Mr. Wojcik and the Personnel Board will be reviewing older job descriptions and bringing them up to current standards.
-Highway Mechanic
Mr. Wojcik stated that personnel need to be progressed into permanent employment with a probationary period. T2, T4 and T5 certifications are now required. A Hoisting License and Commercial Driver’s License are also required within one year of being hired. The Personnel Board was unanimous in support of these changes.
Mr. Davis made a motion to adopt the recommendations to the Highway Mechanic job description as presented. Mr. Hughes seconded the motion. All-Aye.
-Police Chief
Mr. Wojcik stated that two changes have been made. The Police Chief and Lieutenant have reviewed the changes.
Mr. Hughes made a motion to adopt the recommendations to the Police Chief job description as presented. Mr. Bonin seconded the motion. All-Aye.

6. IT Regional Agreement Amendment
This item was passed over. Mr. Wojcik stated that the Resources Sharing agreement with the Town of Northbridge for IT services is coming up for renewal. Mr. Wojcik and the Town Administrator in Northbridge have not yet had a chance to work out the agreement.

7. Public Records Compliance Policy-3rd Reading and Approval (1:45:26)
In the packet is the Town of Douglas Public Records Compliance Policy.
Ms. Kane stated that there have been no changes since the second reading.
Mr. Cortese made a motion to approve the Public Records Compliance Policy as presented. Mr. Davis seconded the motion. All-Aye.

8. Town Administrator’s Report
In the packet is a memo from Mr. Wojcik dated 10/3/17 and a Certificate of Non-Compliance dated 8/31/17.
Mr. Wojcik read the letter of retirement received from Police Chief Patrick Foley.
Mr. Wojcik stated that there was an internal meeting on 9/22/17 with the Public Safety Chiefs, John Furno and Lt. Miglionico regarding how the funds set aside by DCR might be spent. The DCR Commissioner is planning to attend the November 7, 2017 BOS meeting to have that conversation.
Mr. Wojcik received information from DCR that Dudley Pond Dam has been rated in very poor condition and poses a significant threat to the Town if it fails. The owner has been notified more than once. The owner has until October 6, 2017 to have a satisfactory inspection and action plan to DCR.
Mr. Wojcik stated that the engineers will be inspecting the North Street Bridge tomorrow and going through the last punch list. The bridge may be reopened to traffic by Friday afternoon. There will be an amendment to the design contract on the 10/17 meeting.
On Friday 10/6/17 at the Beechwood Hotel in Worcester, the Police Dept. and Officer Bren will be receiving AAA Awards for traffic achievements.
On 11/21/17 at 10:00 AM at Mechanic s Hall, Firefighter Connell will be recognized by the Executive Office of Public Safety and Security for acts of Outstanding Heroism and Bravery.
Mr. Wojcik has been working on issues revolving around the Gilboa Street cannabis grow facility. Atty. Rich Bowen and he are working on trying to get a status of the House Community Agreement. The final design of the extraction room is not finished. A discussion was held.

9. Old/New Business (2:02:47)
Old Business: There was no old business.
New Business: (1:32:20) Mr. Menard and Mr. St. Pierre joined the meeting. Mr. Menard stated that for insurance reasons, everything within the parameter of Octoberfest is under the Octoberfest Committee’s jurisdiction for the entirety of Octoberfest. He stated that some people set up along the parameters of Octoberfest without buying a vender slot. Those people are not covered by insurance. The BOS reiterated their support of the Octoberfest Committee.

10. Adjournment (2:03:08)
Mr. Cortese made a motion at 9:03 PM to adjourn. Mr. Hughes seconded the motion. All-Aye.

Respectfully submitted,

Mary Wright
Recording Secretary
Suzanne Kane
Posts: 615
Joined: Wed May 25, 2005 2:01 pm

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