BOS - October 24, 2017

BOS - October 24, 2017

Postby Suzanne Kane » Thu Nov 02, 2017 2:53 pm

Board of Selectmen
October 24, 2017
Municipal Center Resource Room

6:30 PM

• Call to Order
• Pledge of Allegiance

1. Review & Discuss Energy Reduction Plan: Vote(s) Possible

2. Review & Discuss Fuel-Efficient Vehicle Policy: Vote(s) Possible

3. Review & Discuss EMS Electronic Patient Care Reporting Software
Contract: Vote(s) Possible

4. Adjournment
October 24, 2017 - BOS Minutes.pdf
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October 24, 2017
Approved November 7, 2017

Call to Order

Chairman Kevin Morse called the Board of Selectmen (BOS) meeting to order at 6:30 PM in the Resource Room of the Municipal Center.

Board: Kevin Morse (Chairman), Tim Bonin, David Cortese (Vice Chairman-arrived 6:35 PM), Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant-absent)
Other Staff and Citizens: Atty. Rich Bowen, Sherry Zetlan (School Committee Chair), Kevin Maines (Interim School Superintendent)

• Pledge of Allegiance (00:09)

• Chairman’s Announcements (00:26)
There were no announcements.

• Citizen’s Forum (00:27)
No citizens came forward.

1. Review and Discuss Energy Reduction Plan: Vote(s) Possible (00:31)
In the packet are the Douglas Energy Reduction Plan, Douglas Buildings Audit, Appendix B and related materials.
This item and discussion of item #2 were held concurrently.
Mr. Wojcik stated that this is part of the process of becoming a Green Community, which is part of the Community Compact. The plan analyzed all the Town’s vehicles, buildings and the School Dept.’s buildings looking for opportunities to save on energy consumption. The Green Communities Initiative Funding could be used for the LED streetlight conversion.
The Town is only committing to the goal of trying to reduce energy consumption by 20%; they are not committing to the projects in the plan. There is an October 31, 2017 deadline for the Town and School Dept. to accept that goal and say they will work with the Dept. of Energy Resources (DOER) and the Central Mass. Regional Planning Commission (CMRPC) to achieve the goal.
Mr. Maines and Ms. Zetlan joined the meeting. Ms. Zetlan stated that the next School Committee (SC) meeting isn’t until November 1, 2017. She has reached out to the other SC members to see if they could get a quorum for a meeting on October 30, 2017.
Also, when she and Mr. Maines looked at the packet today, the $487,000 that the School would be responsible for is a concern. Mr. Wojcik would not recommend doing any project without grant support. Both the BOS and SC would work together to determine which projects would be done. Mr. Maines received clarification from DOER today. A discussion was held.
Atty. Bowen stated that a document such as this is not a binding contract; it is aspirational in nature. Atty. Bowen believes that the Municipal side cannot move forward if the SC does not approve the document. He suggested that Mr. Maines could sign the document, subject to ratification. Mr. Maines will email Mr. Morse when he knows the status of the October 30th meeting.

2. Review and Discuss Fuel-Efficient Vehicle Policy: Vote(s) Possible
In the packet are the Douglas Fuel Efficient Vehicle Policy, Douglas Vehicle Inventory and the model Fuel-Efficient Vehicle policy.
Mr. Wojcik stated that many of the Town’s vehicles, such as the heavy equipment, are exempt from the initiative. Douglas’ existing fleet already meets all the requirements of the initiative.
Mr. Davis made a motion to approve the Energy Reduction Plan and the Fuel-Efficient Vehicle Policy as presented. Mr. Cortese seconded the motion. All-Aye.

3. Review and Discuss EMS Electronic Patient Care Reporting Software Contract: Vote(s) Possible (7:02)
In the packet are a purchase description, quote sheets, Lt. Worster’s summary documents, a proposed contract and related memos and materials
Mr. Wojcik stated that an unexpected 60-day termination notice was received from the electronic patient care reporting software vendor. The Finance Committee approved a Reserve Fund appropriation. Three quotes were obtained. The lowest bid, AmbuPro, fulfilled all the basic quality requirements.
Mr. Davis made a motion to award the EMS Electronic Patient Care Reporting Software Contract to AmbuPro and to authorize the Town Administrator to execute that contract and start the data conversion process. Mr. Cortese seconded the motion. All-Aye.

4. Adjournment (29:15)
Mr. Cortese made a motion at 6:59 PM to adjourn. Mr. Bonin seconded the motion. All-Aye.

Respectfully submitted,

Mary Wright
Recording Secretary
Suzanne Kane
Posts: 615
Joined: Wed May 25, 2005 2:01 pm

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