December 6, 2017 BFCC meeting

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December 6, 2017 BFCC meeting

Postby Mary Wright » Thu Jan 18, 2018 5:58 pm

BUILDING & FACILITIES CONSTRUCTION COMMITTEE
MEETING MINUTES
DECEMBER 6, 2017

A meeting of the Building & Facilities Construction Committee (BFCC) was held on
December 6, 2017 at the Municipal Center. Ms. Mosczynski called the meeting to order at 7:02 PM.

ATTENDANCE
PRESENT: Michael Fitzpatrick, Virginia Howe, Shirley Mosczynski (Vice Chairperson), Rebekka O’Melia
NON-VOTING: William Cundiff (Town Engineer), Adam Furno (Facilities Maintenance Manager)
ABSENT: Sean Holland (Chairman-Excused), Linda Brown (Excused)

1. MUNICIPAL BUILDING & PRIMARY SCHOOL ROOF CAPITAL PROJECTS:
-Windows
Mr. Cundiff stated that the windows are complete. He is waiting for the final req. from the vendor and installer and Gorman Richardson Lewis Architects’ (GRLA) authorization to pay. A number of windows were replaced due to manufacturer defects.
-Budget
The remaining budget is more than what is shown on the handout in the packet because Mr. Cundiff has since met with the Town Finance Director. There may be a problem with the addition in Mr. Cundiff’s spreadsheets. Approximately $60,000 remains in funds that are uncommitted. He will update the spreadsheet for the next meeting.
-Primary School Roof & Gym Roof
Since the last meeting, Mr. Cundiff, Mr. Fitzpatrick, Mr. Furno, Jeff Kollett (School Facilities Maintenance Manager) and someone from Advanced Roof Management Systems of New Hampshire walked the roofing projects at the gym and the primary school. In general, the person from Advanced felt most of the issues could be easily addressed. To address the debris under the membrane, Advanced said that typical practice is to use a board to drive the debris into the softer insulation below. Advanced did not submit a written proposal, but did offer to monitor Greenwood.
Mr. Furno stated that Advanced stated that as long as Versico gives a warranty after the punch list is completed by Greenwood, then Douglas should be satisfied. Regarding the spacing on the anchors for insulation that was identified on Versico’s warranty report, Advanced felt that the exact distribution of the anchors was not as important as the number of anchors. That does not address the warranty issue with Versico. It was discussed with Advanced that perhaps Greenwood would be willing to warranty that condition above the manufacturer’s warranty. The Town could work with Town Counsel for that situation.
Advanced did identify some issues with the sealant at the corners of the gym roof. Bubbling on some of the sealant was normal. Most of the seams appear to be within the tolerances. A protruding bead is ideal, but not required.
Regarding the primary school roof, the absence of caulking on the concrete panels below the edge could be a problem. Deployment of the membrane was not consistent. Overall, Advanced did not see anything fatal.
Ms. Howe is concerned that Advanced would not give something in writing. Mr. Cundiff agreed. Town Counsel has advised that if Greenwood does not respond and/or blames “other things” for the water penetration, then the Town is well advised to have a written report from someone in the industry that reviews the quality of the workmanship. A discussion was held.
Ms. O’Melia would like to know who Greenwood hired as an experienced, independent vapor barrier and roof membrane inspector to oversee the installation of the roof systems, and the specs also say that the subcontractor shall supply the owner with a minimum of a 2-year workmanship warranty. Greenwoods’ two years has already started.
Mr. Fitzpatrick does not feel that there has been a good-faith effort by Greenwood or GLRLA, and there is no other choice but to pursue something else.
Mr. Cundiff submitted three proposals for an independent inspection, review of the documents, identifying problems with workmanship, overseeing during inspection and creation of a report with recommendations on how any issues are to be fixed. It was the consensus of the BFCC to recommend Thompson and Litchman to the Board of Selectmen for an independent roof review.

2. MUNICIPAL FIRE ALARM
GGD has revised their proposal based on feedback from the BFCC. Mr. Cundiff recommended adding “there will be a total of two meetings.” The BFCC was in agreement. The proposal was reviewed.
It was the consensus of the BFCC to recommend GGD to the Board of Selectmen for the municipal fire alarm system, with the clarifications as discussed.

3. MUNICIPAL CENTER GYMNASIUM WINDOWS
Mr. Furno stated that Modern wants to do the entire job, not just test for asbestos. Mr. Cundiff suggested soliciting TRC and GRLA for asbestos testing. Mr. Furno will talk to Modern again.

4. GREEN ENERGY
Mr. Cundiff stated that paperwork was submitted to the Dept. of Energy Resources. Feedback on the application was received, addressed and resubmitted and now he is waiting for the results on the resubmittal.

5. ANNUAL REPORT
The BFFC reviewed the report and had no comments.

6. MEETING MINUTES: November 15, 2017
Mr. Fitzpatrick made a motion to approve the November 15, 2017 BFCC meeting minutes as presented. Ms. O’Melia seconded the motion. Vote: Unanimous.

7. OTHER BUSINESS:
-2018 Meeting Schedule
The BFCC reviewed the schedule and had no comments.

8. ADJOURNMENT
Mr. Fitzpatrick made a motion to adjourn the BFCC meeting at 8:02 PM. Ms. Howe seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
 
Posts: 491
Joined: Thu Jan 12, 2012 8:56 pm

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