BOS - March 29, 2018 Special Meeting

BOS - March 29, 2018 Special Meeting

Postby Suzanne Kane » Wed Mar 21, 2018 10:27 am

Board of Selectmen
Special Meeting Agenda
March 29, 2018
Municipal Center Resource Room

7:00 pm


• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Community Host Agreement – Medicinal Alternatives – Proposed Zoning Bylaw Amendment - Possible Vote(s)

2. Place Budget Supplement Question for a Prop 2 ½ Override
on the May 7, 2018 Annual Town Meeting Warrant – Possible Vote(s)

3. Place a Levy Limit Override question on the May 8, 2018 Election
Ballot – Possible Vote(s)

4. Budget Discussion – Possible Vote(s)

5. Executive Session – Possible Litigation/Real Property

6. Adjournment
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March 29, 2018 - BOS Minutes.pdf
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BOARD OF SELECTMEN
MEETING MINUTES
March 29, 2018
Approved April 17, 2018


Call to Order

Chairman Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin, David Cortese (Vice Chairman), Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant-Absent)
School Committee: Sherry Zetlan (Chair), Brett Argall, Kevin Maines (Interim Superintendent)
Other Staff and Citizens: Peter DeCaro, Jeanne Lovett (Finance Director), Fire Chief Kent Vinson, Police Chief Nick Miglionico, Elle Chesebrough, and other staff and citizens.

• Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:28)
There were no announcements.

• Citizen’s Forum (00:30)
No one came forward.

1. Community Host Agreement: Medicinal Alternatives, Proposed Zoning Bylaw Amendment-Possible Vote(s) (00:40)
In the packet is a bylaw amendment.
Mr. DeCaro joined the meeting. Mr. Morse stated that an additional host agreement was worked out allowing Medicinal Alternatives to grow marijuana for recreational use as well as for medicinal use.
Mr. Wojcik stated that the zoning bylaw needs to be amended at Town Meeting. The Planning Board could hold a public meeting on 4/24/18. The Planning Board could submit their report on the floor at Town Meeting in order to anticipate a possible vote on the bylaw change. The Town still has the rest of the year to think about zoning changes for a more comprehensive approach to recreational marijuana, however Medicinal Alternative’s cultivation for recreational use would be allowed under the moratorium.
Mr. DeCaro asked if they would also be allowed to cultivate and manufacture. The BOS suggested replacing “cultivator” with “marijuana product manufacturer” in 8.4.2, 8.4.3, and adding it in the last sentence of paragraph 2 under 8.4.1.
Mr. Cortese made a motion to adopt the proposed zoning bylaw regulation amendments as amended. Mr. Hughes seconded the motion. All-Aye.
It was the will of the BOS that this bylaw amendment be transmitted to the Planning Board for its consideration.


2. Place Budget Supplement Question for a Prop. 2.5 Override on the May 7, 2018 Annual Town Meeting Warrant-Possible Vote(s) (10:24)
In the packet is a memo from Town Counsel.
Mr. Hughes made a motion to place the following Mass. General Law, Chapter 59, 21(c)g question on the May 8, 2018 election ballot: Shall the Town of Douglas be allowed to assess an additional $1.5 million in real estate and personal property taxes for the purposes of funding municipal and school operating expenses for the fiscal year beginning July 1, 2018, yes or no. Mr. Cortese seconded the motion. All-Aye.

3. Place a Key Levy Limit Override Question on the May 8, 2018 Election Ballot- Possible Vote(s) (11:57)
See motion above.

4. Budget Discussion-Possible Vote(s) (12:11)
In the packet are budget spreadsheets and related materials.
Mr. Wojcik presented a generalized overlay budget showing bottom line numbers by department. Mr. Wojcik replicated the format of the warrant. He showed the FY18 budget that was approved, the Chairman’s draft, and a five year balanced budget if the override passes. The override column is the only column with steps and COLAs. A discussion was held regarding steps and COLAs for municipal employees and how to present multiple budgets at Town Meeting. Ms. Lovett suggested that the main budget should include steps and COLAs. The Chairman’s draft was based on no override. It was decided that COLAs will be treated the same (1.75%) across the board.
Mr. Hughes made a motion to include both COLA and eligible steps in both the override and non-override budget. Mr. Cortese seconded the motion. All-Aye.
The BOS reviewed these budgets by department. The Chairman’s draft is the base budget. The supplemental budget is contingent on the Prop. 2.5 override passing. The only lines that will change between the two budgets are the library and the schools. In order to balance the budget in the Chairman’s budget, the OPEB contribution is reduced by $75,000. That number would be restored with an override.
A discussion was held regarding Free Cash, School Choice Out, and the funding source for school capital projects. It was the consensus of the BOS that the amount of the Prop. 2.5 override will remain at $1.5 million. Ms. Lovett is very concerned about the School Choice Out number.
The Finance Committee (FC) is waiting for the BOS’s decision on the budget. The BOS and FC will be meeting 4/3/18, and the FC will hold meetings 4/9 and 4/10/18
Mr. Hughes made a motion to approve the FY19 base budget as presented. Mr. Davis seconded the motion. All-Aye.
The BOS took a short recess at 8:36 PM.
Mr. Bonin asked to increase the amount that would go to the schools should an override pass. The School Committee requested a budget of $13,323,000 and they received an assessment of $12,679,000, which is $643,000 short to stay level serviced. The School Committee decided to make up the difference with $400,000 from School Choice and $111,000 from Circuit Breaker.
The only line item up for discussion on the proposed budget regarding allocation is the school. Mr. Morse recommended approving the requested FY19 school budget of $13,323,500 and make up the difference in other costs.
Mr. Bonin made a motion to increase the supplemental budget line item for the school by $643,647 for a total of $13,323,500. The base number will stay at $12,679,853. Mr. Davis seconded the motion. All-Aye.
Mr. Bonin made a motion to reconsider the specific item in the base budget discussion entitled “Blackstone Valley Regional”. Mr. Davis seconded the motion. All-Aye.
Mr. Morse made a motion to change the Blackstone Valley Regional allocation in the base budget to $1,139,029. Mr. Hughes seconded the motion. All-Aye.

Total Education for the supplemental budget is $16,009,309.
The Police, Highway, and Fire Departments are at their requested recommended budgets, minus one paramedic.

5. Executive Session – Potential Litigation/Real Property (2:12:50)
Mr. Bonin made a motion at 9:30 PM to go into Executive Session for the purpose of potential litigation/real property and to return to regular session for the purpose of announcing the action taken during Executive Session, should there be any. Mr. Cortese seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes- Aye, Kevin Morse – Aye.
The open session resumed at 9:46 PM.
Mr. Davis stated that, pursuant to M.G.L. 79, the Board of Selectmen adopted an Order of Taking for the so called Sullivan property consisting of two lots, which are more fully described in the Order of Taking presented to the meeting, said Taking having been authorized by the vote of the November 14, 2016 Special Town Meeting approving article 10, and damages of $1.00 are awarded. This was voted on unanimously.

6. Adjournment (2:29:51)
Mr. Hughes made a motion at 9:47 PM to adjourn. Mr. Bonin seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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