BOS - April 3, 2018

BOS - April 3, 2018

Postby Suzanne Kane » Thu Mar 29, 2018 1:37 pm

Board of Selectmen
Agenda
April 3, 2018
Municipal Center Resource Room

7:00 pm

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Eagle Scout Bridge Project – Massimo Fontaine

2. Cable Advisory Appointment – Fontaine

3. Joint meeting with Finance Committee and School Admin.

4. Vote on Budget

5. Approve and Sign Warrant

6. Minutes: March 14, 2018, March 20, 2018

7. Administrator’s Report
• Distribution of Tentative Police Union Agreement

8. Old / New Business

9. Adjournment
______________________________________________________________________
Future Agenda Items

April 10th:
Status of Old Grammar School

April 17th: Assign Motions, Meet with Town Moderator & Town Clerk,
Approve Junk Dealer Licenses

May: Chapter 61 Land – BOS Right of First Refusal, Annual
Appointments
______________________________________________________________________
______________________________________________________________________
April 3, 2018 - BOS Minutes.pdf
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BOARD OF SELECTMEN
MEETING MINUTES
April 3, 2018
Approved May 1, 2018

Call to Order

Chairman Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin, David Cortese (Vice Chairman), Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Finance Committee: Ryan Hogan (Chair), Eric Chamberland, Howard D’Amico, Carol Gogolinski, Pam Holmes, Michael Hutnak, Cynthia Shurick
School Committee: Kevin Maines (Interim Superintendent), Cortney Keegan (Business & Operations Manager), Cindy Socha, Sherry Zetlan (Chair), Brett Argall
Other Staff and Citizens: Jeanne Lovett (Finance Director), Cheryl Vaidya (Treasurer/Collector), John Furno (Highway. Superintendent), Fire Chief Kent Vinson, Police Chief Nick Miglionico, Justin Snook (Library Director), Ellie Chesebrough, Massimo Fontaine, Dawn Fontaine, Wilfred Fontaine, and many other staff and citizens.

• Pledge of Allegiance (00:08)

• Chairman’s Announcements (00:26)
There were no announcements.

• Citizen’s Forum (00:28)
No one came forward.

1. Eagle Scout Bridge Project-Massimo Fontaine (00:34)
In the packet is a letter from Mr. Fontaine received 3/28/18, plans, and related materials.
Massimo Fontaine of 25 Charles Street joined the meeting. He is working on his Eagle Scout leadership project. He proposed creating a footbridge on the Leon H. Mosczynski conservation land on Mumford Street. He presented the plans and photos. The bridge will cross the creek at the trail, replacing some pallets that currently occupy the space. He will clean and mark the trail as well. There will be no cost to the Town as Mr. Fontaine will be raising the funds. He is meeting with the Conservation Commission, Town Engineer and Building Inspector.
Pam Holmes of 108 Maple Street asked if the bridge was going to have side rails. Mr. Fontaine replied that there would be small rub rails. Ms. Holmes is concerned about responsibility and cost for maintenance of the bridge, and the Town’s liability. Mr. Morse feels the maintenance would be minimal. Mr. Cortese feels the liability would be less than it is now under the current conditions. Mr. Fontaine stated that the Boy Scout Administration would cover liability during construction of the bridge.
Mr. Cortese made a motion to approve Massimo Fontaine’s Eagle Scout bridge project as presented. Mr. Bonin seconded the motion. All-Aye.

2. Cable Advisory Appointment-Fontaine (08:45)
In the packet is an application and related materials and emails.
Ms. Kane stated that the Cable Advisory Committee supports Mr. Fontaine’s appointment. Mr. Fontaine has served on the committee before and he would be filling a vacancy.
Mr. Bonin made a motion to appoint Wilfred Fontaine to the Cable Advisory Committee for a term ending June 30, 2019. Mr. Hughes seconded the motion. All-Aye.

3. 7:14 PM Joint meeting with Finance Committee (FC) and School Administration (SC) (10:39)
Members of the FC and SC joined the meeting. The School Committee did not have a quorum.
Ryan Hogan called the Finance Committee meeting to order at 7:14 PM.
Mr. Morse stated that the BOS proposed a $1.5 million Proposition 2.5 (Prop 2.5) override to try to balance the budget over the next five years. Mr. Wojick stated that the BOS made a recommendation for the base budget based on no override. This budget includes closure of the library and significant cuts to the School Dept. and a level funded municipal budget. The BOS considered a budget with an override, and that would affect three accounts should the override pass: school, library, and OPEB. The BOS did not vote at their last meeting on the amount to be given to the School Dept. should the override pass. The amount discussed was approximately $643,000. They did vote to short-fund the Blackstone Valley Tech (BVT) budget by approximately $70,518 to bring them to their mandatory contribution.
If the override passes, for the first two years of the five year period, there would be no predicted use of Free Cash to balance the budget until years four and five. It was discussed at the prior meeting to provide the School’s full request of a 3.5% increase and then increasing by 1% each of the next five years.
Mr. Morse clarified that if the override passes, it only buys Douglas some time to improve revenue inflows. The override would allow a five-year balanced budget without a reduction in services.
The SC spoke about the difference between a 3.5% increase and a 1.5% increase to their budget and what the difference in programming would be. No override would mean a level serviced budget, a reduction of $132,000, and using an additional $511,000 from the Revolving funds. The override budget with an additional $325,000 for the School would mean a level service budget, less than $511,000 from Revolving funds would be used and a good chance of maintaining the level service in FY2020. A 1% increase each year going forward is not enough to sustain a level service budget.
If the School was to be given their full ask, that allows a level service budget without using any money from the Revolving funds and a potential to modestly invest in programming, such as collaborative animal science, plant science, engineering and manufacturing programs with neighboring districts, with the hope of reducing the number of students going to BVT and Norfolk Agricultural. An additional adjustment counselor is desperately needed.
Mr. Hogan asked for a graph of the different School budget scenarios and how far a level service budget can be carried. The FY19 Superintendent’s proposed budget (the full ask) is on the district’s website.
The SC’s public budget meeting is tomorrow night at 7:00 PM in the high school auditorium.
A discussion was held regarding an override’s effect on Capital expenditures. With the override, the goal is to use Free Cash for one-time expenditures for the Town, and the Town would have two to three years of solid Capital investment. The total of the departmental capital request for FY19 is over $19 million.
The SC and FC left at 8:25 PM. Ryan Hogan made a motion that the FC was to move into the Selectmen’s Office to continue their meeting.
A 10-minute recess was called at 8:25 PM.
The meeting resumed at 8:35 PM.


4. Vote on Budget (1:25:22)
In the packet are budget spreadsheets dated 4/3/18 and related materials.
It was the consensus of the BOS that the School would be awarded a 3.5% increase over the base budget if the override passes. A discussion was held regarding how to present the budget at Town Meeting to show the public that the library will close if the override does not pass. Ms. Lovett believes it should be part of the commentary. Mr. Davis suggested an asterisk be added with an explanation.
Mr. Hughes made a motion to approve the supplemental budget as follows: increase Library Wages by $164,380, increase Library Expenses by $63,192, bringing the total Library to $227,572 from $0, increase Douglas Schools Personnel and Expenses by $643,647, OPEB $75,000, Capital $553,781. Mr. Cortese seconded the motion. All-Aye.

5. Approve and Sign Warrant (1:35:08)
Mr. Davis made a motion to approve the warrant for the Monday, May 7, 2018 Town Meeting. Mr. Cortese seconded the motion. All-Aye.

6. Approve Minutes: March 14, 2018 and March 20, 2018 (1:35:51)
Mr. Bonin made a motion to approve the minutes of the March 14, 2018 and March 20, 2018 regular session BOS meetings as presented. Seconded by Mr. Cortese. Vote: All-Aye.

7. Administrator’s Report (1:36:25)
In the packet is a tentative agreement between the Town and the Police Union dated 4/3/18.
Mr. Wojcik distributed a copy of the tentative three year agreement between the administration of the Town and the Police Union. He, Mr. Cortese and Chief Miglionico met with representatives of the union several times. It is a substantial rewrite of the contract, which had gone for many years without any updates. All changes were fully vetted with labor counsel.
The economics include a 2.25% increase in year one, and a 1.75% increase in each of the last two years of the contract. A step 20 has been added on the compensation chart for officers that want to stay with the Town after 20 years. The grievance process has been rewritten.
Negotiations with the Fire Union will begin this Thursday. The contract is in need of modernization.
This Thursday at 9:00 AM in Grafton, Douglas will be recognized at a regional event for having achieved its Green Communities designation. The actual implementation for the first round of funding is on the Town Meeting warrant. It is a reimbursement grant.

8. Old/New Business (1:43:58)
Old Business: Mr. Morse has not had any recent response from the Governor or the Dept. of Conservation and Recreation Commissioner regarding coming to a BOS meeting.
New Business: There was no new business.

9. Adjournment (1:44:54)
Mr. Hughes made a motion at 8:50 PM to adjourn. Mr. Cortese seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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