September 28, 2017 Capital Committee meeting

September 28, 2017 Capital Committee meeting

Postby Mary Wright » Sat Mar 31, 2018 7:17 am

CAPITAL IMPROVEMENT COMMITTEE
MEETING MINUTES
September 28, 2017

A meeting of the Capital Improvement Committee (CIC) was held on Thursday, September 28, 2017 at the Municipal Center. Mr. Vinson called the meeting to order at 1:01 PM.

ATTENDANCE
PRESENT: Kent Vinson (Chairman), Brandon Auger, Ellie Chesebrough, Adam Furno, John Furno (Vice Chairman)
NON-VOTING: Matt Wojcik (Town Administrator), Jeanne Lovett (Finance Director)
ABSENT: Brett Argall, Shirley Mosczynski

1. Capital Requests for the 11/6/17 Special Town Meeting (STM):
-Air Conditioning for the Senior Center. Patrice Rousseau, Director, joined the meeting. She feels that the cost will come in under $10,000, however they had already begun the Capital request process. The funding is being raised by the Sunshine Club.
-Fire Dept. Request for Appropriation for Cardiac Monitors and Defibrillators: Lt. Tony Worster of the Fire Dept. joined the meeting. Fire Chief Kent Vinson stated that last fall, the cardiac monitors were requested as a capital item as they are reaching the end of their useful life. Since then, there have been some recalls on the monitors and a letter has been received from the company saying they would no longer be making this model. Chief Vinson feels that replacing them would be in the best interest of the citizens of Douglas.
Lt. Worster stated that the monitors’ operating platform can no longer be updated. There was a recall on the batteries in January. There was a class I recall shortly after that, because the devices have the potential to cause serious injury or death if they fail. The company (Phillips) has informed the department that they have stopped sales and production of the device. They have two proposals: one from Zoll ($60,380.44) and one from Physio ($62,342.83). Physio has had a recall on their product as well, and everything has been fixed globally. Lt. Worster feels the Physio device is a superior device. Physio has offered financing at 0% over five years. They have offered the Douglas Fire Dept. a device to use for two months, free of charge. It will cost $3,000/year for service contracts, which are required by the State and paid for from the Ambulance’s operating budget. A discussion was held.
Chief Vinson would prefer the Physio device. He believes they are on the State bid list. Adam Furno spoke in favor of Physio. Mr. Wojcik feels that this purchase would have to go out to bid.
Ms. Chesebrough made a motion to support an article for the Special Town Meeting to request appropriation for cardiac monitors and defibrillators in the amount of $63,000. Mr. John Furno seconded the motion. Vote: Unanimous.
-Fire Dept. Request for Appropriation for Software Replacement for Ambulance Billing: Chief Vinson stated that two years ago they switched Ambulance billing companies and switched to a new billing software company, Zoll’s EPCR software. It is hosted at EF Recovery. Last Friday, an email was sent from Zoll terminating the agreement in 60 days. Chief Vinson read the email. It takes 30-40 days to switch companies. The 60 days are up on November 21, 2017. All patient reports must be done electronically.
Lt. Worster received quotes from three companies and received a demonstration from one service. AmbuPro would cost $11,195 the first year and $4,845 yearly, guaranteed for three years. AmbuPro would not require a host agency. Health EMS would cost $9,935 the first year and $5,940 yearly. Lastly, Image Trend would cost $11,850 for the first year and $5,100 for one year after that, with a $2,000 upgrade offered for the elite package. Lt. Worster spoke in detail about what each company offers.
Mr. Wojcik reminded the Committee that nothing can be done unless an amount is appropriated at the November 6, 2017 Special Town Meeting. This situation is considered an emergency.
Mr. John Furno made a motion to support an article for the Special Town Meeting for an appropriation for software replacement for Ambulance billing. Mr. Auger seconded the motion. Vote: Unanimous.

2. Approve Minutes of February 16 and March 8, 2017:
Mr. Auger made a motion to approve the February 16, 2017 Capital Improvement Committee meeting minutes as presented. Ms. Chesebrough seconded the motion. Vote: Unanimous.
Mr. John Furno made a motion to approve the March 8, 2017 Capital Improvement Committee meeting minutes as amended. Mr. Auger seconded the motion. Vote: Unanimous.

3. Adjournment:
Mr. John Furno made a motion at 2:21 PM to adjourn. Mr. Auger seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary Wright
Recording Secretary
Mary Wright
 
Posts: 478
Joined: Thu Jan 12, 2012 8:56 pm

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