BOS - October 2, 2018

BOS - October 2, 2018

Postby Suzanne Kane » Thu Sep 27, 2018 11:39 am

Board of Selectmen
Agenda
October 2, 2018
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements –Certificates Of Appreciation, Eagle Scouts
M. Fontaine and M. Postma, and Joseph Yacino (BoH member and Agent)
• Citizen’s Forum

1. Refunding Bond Issue w/C. Rowell, J. Lovett, and C. Vaidya
Possible Vote(s)

7:15 PM
2. Beagle Club Change of Manager – G. Reid – Possible Vote(s)

3. Accept Deeds – Stonewall Ct., Darling Way, and Brandy Wine Circle
Possible Vote(s)

4. Appoint Employee Insurance Retiree Rep – Possible Vote(s)

5. Request for Zoning Change Article & Review Warrant - Possible Vote(s)

6. 2nd Reading – Property Use Policy

7. Revenue Enhancement Discussion

8. Approve Minutes: September 18, 2018

9. Town Administrator’s Report
• FY2020 Reports
• Green Communities Grant Update

10. Old / New Business

11. Executive Session – Litigation

12. Adjournment
__________________________________________________________________________
Future Agenda Items:

Oct. 16th:
North Village – Playground Parcel (7:00 PM), Sign Warrant

Oct. 23rd: TA Evaluation & Goals

Nov 5th or 6th: Approve Sale & Sign Bonds
__________________________________________________________________________
__________________________________________________________________________
October 2, 2018 - BOS Minutes.pdf
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BOARD OF SELECTMEN
MEETING MINUTES
October 2, 2018
Approved October 16, 2018


Call to Order

Chairman Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:04 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chair), Tim Bonin, David Cortese (Vice Chair), Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Clark Rowell, Jeanne Lovett (Finance Director), Cheryl Vaidya (Treasurer/Collector), William Cundiff (Town Engineer), Nick Miglionico (Police Chief), Atty. Rich Bowen, Massimo, Dawn & Fred Fontaine, Lisa & Donald Postma, Joseph & Sandy Yacino, Gordon Reid (Beagle Club), Louis Tusino, Tracy Sharkey, Ron Tetreault, John Zifcak, Jennifer Stinchfield, Keith Menard. and other staff and citizens.

• Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:30)
In the packet are Certificates of Appreciation
Mr. Morse asked for a moment of silence in honor of Ray Nadeau, former Douglas EMT.
Mr. Morse bestowed Certificates of Appreciation to Eagle Scouts Massimo Fontaine and Maxwell Postma, for completing their Eagle Scout projects and Joseph Yacino, who is retiring from the Board of Health after 18 years of volunteer service.

• Citizen’s Forum (03:45)
Mr. Tetreault and Mr. Zifcak joined the meeting. Mr. Tetreault is the former Veterans Officer. Mr. Tetreault presented a proposal for updating the WWI Monument in Carter Square. Mr. Tetreault distributed “World War I 100th Anniversary Michael Carter Memorial Dedication Project” and gave a history of Michael Carter. A stone has been donated from the Town of Northbridge. The stone would be placed in front of the existing flag pole. They are hoping to complete the work on Veterans’ Day weekend.
Mr. Hughes made a motion to approve the World War I 100th Anniversary Michael Carter Memorial Dedication Project as presented. Mr. Bonin seconded the motion. All-Aye.

1. Refunding Bond Issue w/C. Rowell, J. Lovett and C. Vaidya-Possible Vote(s) (07:49)
In the packet is “Vote of the Board of Selectmen” and other related materials.
Ms. Lovett, Ms. Vaidya and Mr. Rowell joined the meeting. Mr. Rowell is the Town’s Financial Advisor. Mr. Rowell stated that they are proceeding with the re-funding of the approximately $14,000,000 in school bonds issued in 2011. Savings are estimated at $700,000. Mr. Rowell explained his request for two votes, which he suggested be done in order to protect the Treasurer.
Mr. Davis made a motion that in order to reduce interest costs, the Treasurer is authorized to issue $14,155,000 refunding bonds, or some lesser amount of refunding bonds, at one time or from time to time, pursuant to Chapter 44, Section 21A of the General Laws, or pursuant to any other enabling authority, to refund all of the Town’s $20,700,000 General Obligation Municipal Purpose Loan of 2011 Bonds, dated July 15, 2011 maturing on and after January 15, 2020 (the “Refunded Bonds”) and shall be used to pay the principal, redemption premium and interest on the Refunded Bonds and costs of insurance of the refunding bonds.
Further Voted that each member of the Board of Selectmen, the Town Clerk, and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes. Mr. Cortese seconded the motion. All-Aye.


2. Beagle Club Change of Manager-Possible Vote(s) (13:38)
In the packet is a Change of Manager application and related materials.
Ms. Kane stated that the application is complete. Mr. Reid joined the meeting and introduced himself. He is an employee of the State of Rhode Island. He is applying to be the new Bar Manager at the Beagle Club.
Mr. Cortese announced that he is a member of the Beagle Club, but is not an officer.
Ms. Kane stated that the CORI needs to be done through Rhode Island. The request has been sent.
Mr. Bonin made a motion to approve the Change of Manager Application for the Beagle Club, specifically placing Gordon Reid as Bar Manager, pending a successful CORI report from the State of Rhode Island. Mr. Davis seconded the motion. All-Aye.

3. Accept Deeds-Stonewall Court, Darling Way & Brandy Wine Circle-Possible Vote(s) (17:07)
In the packet are deeds, maps and other related materials.
Mr. Cundiff joined the meeting and stated that at the last Town Meeting, two warrant articles pertained to accepting the above roads as public ways. The deeds in the packet were prepared by Town Counsel, with the assistance of Land Use Counsel. Hold Harmless Agreements and signatures of the presidents of the defunct/dissolved companies have been received. The Planning Board recommends that these roads be accepted as public ways.
Mr. Hughes made a motion to accept the deeds for Stonewall Court, Darling Way and Brandy Wine Circle as presented. Mr. Cortese seconded the motion. All-Aye.

4. Appoint Employee Insurance Retiree Representative-Possible Vote(s) (18:47)
Ms. Kane stated that Ms. Gaskell was previously on the Employee Insurance Advisory Committee as the School representative. She has since retired. Mr. Wojcik spoke in favor of Ms. Gaskell’s appointment.
Mr. Bonin made a motion to appoint Lynne Gaskell as the Retiree Representative for the Employee Insurance Advisory Committee for a term ending June 30, 2019. Mr. Cortese seconded the motion. All-Aye.

5. Request for Zoning Change Article & Review Warrant-Possible Vote(s) (20:20)
In the packet is a letter from Louis Tusino dated 9/27/18, “New Zoning District and Amendment to Zoning Map”, Special Town Meeting Warrant maps and related appendices, a PowerPoint presentation entitled “Town of Douglas Residential Rezoning Bylaw Proposed Overview”, the Annual Town Meeting warrant and other related materials.
Mr. Cundiff, Ms. Sharkey and Mr. Tusino joined the meeting. Ms. Sharkey of 3 West Street distributed copies of the PowerPoint presentation, which proposes a new zoning district, lakeside residential. Changes would be made to the zoning map, Table of Dimensional Requirements and a Use table. The change targets lakeside communities established before 1970 to allow for more reasonable setbacks and square footage requirements for zoning relief. The majority of the applications going through Zoning Board are in those areas. Other towns have adopted this type of zoning.
Ms. Sharkey has estimated at least 350 properties that would be included in this zoning change. She would specifically identify each parcel at Town Meeting. The Town may receive an increase in taxes as current homeowners would be able to make improvements and some new homes may be able to be built.
This plan has not yet gone before the Zoning Board. Ms. Sharkey stated that it has been informally presented in front of the Planning Board. She stated that the Central Mass. Regional Planning Commission (CMRPC) has looked at the plan. It would take 6 months for the plan to be finalized and the Town would have to apply for regional grant money to rezone the map configuration. The Planning Board was in favor of the concept. A discussion was held.
Mr. Wojcik recommended that this plan be sent to the Board of Health for review in regard to the total capacity of septic systems.
Mr. Hughes made a motion to have the plan reviewed by the Board of Health and Planning Board to be back to the Board of Selectmen by October 16, 2018. Mr. Davis seconded the motion. All-Aye.
Ms. Lovett joined the meeting. The BOS reviewed the Town Meeting warrant. Ms. Lovett explained the following increases: Assessors Wages, Treasurer’s Wages, Cemetery Expenses, Norfolk Agricultural, Fire/Ambulance Wages/Expenses, Debt Expense, Landfill Maintenance, Total Insurance and Employee Benefits, Building Dept. Expenses, Blackstone Valley Tech Assessment and the decrease in Library Expense.
Mr. Wojcik stated that they are still in negotiations with the Firefighter/EMT Union up until 10/4/18.

6. Property Use Policy-Second Reading (55:20)
In the packet is the Town of Douglas Policy for Use of and Improvements Upon Town Property/Facilities.
Mr. Wojcik stated that there have been no changes since the first reading.

7. Revenue Enhancement Discussion (55:30)
In the packet are emails from Matt Wojcik dated 9/20/18 and 9/27/18.
Mr. Wojcik stated that the Planning Board has approved the development of the site on Main Street across from Family Convenience for a Dunkin Donuts.
The Economic Development Commission (EDC) is working with CMRPC to develop an economic development plan. There will be a public meeting tomorrow and a meeting with Town staff on 10/16/18.
There is substantial work being done at Davis Street in Uxbridge to bring natural gas across Rte. 146. Sutton is also working to get natural gas to their industrial park on Gilmore Drive. If natural gas comes to Douglas, it would make Douglas more attractive to industry.
Mr. Davis suggested reaching out to a printing business that was in Sunday’s Worcester Telegram & Gazette.
Mr. Wojcik has not heard of any plans for an age 55 or older development coming into Douglas. Construction is ongoing at North Village. Local Receipts have done well this year.

8. Approve Minutes: September 18, 2018 (1:03:29)
Mr. Hughes made a motion to approve the minutes of the September 18, 2018 regular session BOS meeting as presented. Seconded by Mr. Cortese. All-Aye.

9. Town Administrator’s Report (1:03:47)
Now that the Finance Committee is meeting regularly, Mr. Wojcik stated that he will report on assumptions being made for financial projections for the Town. The most recent report is in the packet. The question being asked is, is it prudent to continue to include anticipated host community revenues for the cannabis grow facility in the projections, and if so, for which years. The Town will not realize revenues until the dispensary has had product available for a full twelve months. From the time a seed is planted to the time a product is ready, is four months, therefore this revenue will not be considered for projections until 2021. A one-time lump sum of $10,000 to be received the day the dispensary receives a Certificate of Occupancy is planned for use for an ambulance.
Fuel prices are variable. Stable gasoline prices and flexibility in diesel fuel was projected, however the opposite is occurring.
With respect to the $145,930 designation grant received as part of the Green Initiative, the street light project will cost around $109,000. Implementation should be before the end of this year. Annual electricity savings should be around $22,000. The project is eligible for other incentives, therefore the Town is leveraging approximately $185,000 worth of projects with this one grant. Suggestions for use of the remaining designation funds were as follows: install an energy efficient heating/cooling system and insulate the roof at the library, convert the interior lighting fixtures at the Highway Barn to LEDs for a savings of $900/year, and adjust the timer settings for the boiler at the Municipal Center. A project to consider for future competitive grants is replacement of the Municipal Center roof.
Mr. Wojcik spoke about Ray Nadeau, who was an EMT in Douglas for 25 years.
Mr. Wojcik thanked Dave Vernaglia and Everlasting Designs for their IT work at the Municipal Center. Charter responded favorably to their negotiating position to receive and increase to 500 megabytes of service for the same price.

10. Old/New Business (1:17:45)
Old Business: There was no old business.
New Business: Ms. Lovett stated that World Smile Day is Friday and she encouraged everyone to do an act of kindness.
Mr. Bonin reiterated his concern about traffic on Main Street. Chief Miglionico stated that a traffic study is being done in that area.
Keith Menard stated that Octoberfest is this Saturday.

11. Executive Session –Litigation (1:20:43)
Mr. Bonin made a motion at 8:20 PM to go into Executive Session for the purpose of litigation and to return to regular session for the purpose of adjournment. Mr. Hughes seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes- Aye, Kevin Morse – Aye.
The BOS called a recess and reconvened in the Selectmen’s Office at 8:30 PM.

12. Adjournment (1:21:05)
Mr. Hughes made a motion at 8:50 PM to adjourn. Mr. Bonin seconded the motion. Vote: All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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