BOS - October 23, 2018

BOS - October 23, 2018

Postby Suzanne Kane » Thu Nov 01, 2018 6:32 am

Board of Selectmen
Agenda
October 23, 2019
Selectmen’s Office


7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements

1. Approval of Refunding Bond Sale & Sign Bonds – C. Rowell, J. Lovett,
C. Vaidya – Possible Vote(s)

2. Retiree Insurance – Possible Vote(s)

3. Accept Deed – North Village Playground Parcel – Atty. Taipale
- Possible Vote(s)

4. Ratify Fire Fighter / EMT Union Contract – Possible Vote(s)

5. Open Warrant, Insert/Remove Article, Close & Sign Warrant
– Possible Vote(s)

6. Town Administrators Evaluation & Goals – Possible Vote(s)

7. Old / New Business

8. Adjournment
_________________________________________________________________________________
Future Agenda Items:

Nov. 13th:
6:30 PM, prior to STM if needed

Dec. 4th: Liquor License Renewals

Dec. 18th: All Other License Renewals
_________________________________________________________________________________
_________________________________________________________________________________
October 23, 2018 - BOS Minutes.pdf
(155.27 KiB) Downloaded 252 times

BOARD OF SELECTMEN
MEETING MINUTES
October 23, 2018
Approved November 20, 2018

Call to Order

Chairman Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Selectmen’s Office.

ATTENDANCE:
Board: Kevin Morse (Chair), Tim Bonin, David Cortese (Vice Chair), Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant-Absent)
Other Staff and Citizens: Cheryl Vaidya (Treasurer/Collector), Jeanne Lovett (Finance Director), Clark Rowell (Fiscal Advisor from Unibank), and Atty. Edwin Taipale (Atty. for North Village).

• Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:35)
There were no announcements.

• Citizen’s Forum (00:37)
No one came forward.

1. Approval of Refunding Bond Sale & Sign Bonds-C. Powell, J. Lovett, C. Vaidya-Possible Vote(s) (00:43)
In the packet is Vote of the Board of Selectmen and related materials.
Ms. Lovett, Ms. Vaidya and Mr. Rowell joined the meeting. Ms. Vaidya stated that on Monday, the Town went to market and sold bonds. There were 12 competitive bids. Ms. Vaidya asked the BOS to award the bonds to JP Morgan Securities. JP Morgan has a true interest cost of 3.1268, which is better than anticipated. The Town saved $840,000; budgetary savings is over $1 million. Mr. Rowell read a summary of the motions.
Mr. Davis made a motion to approve the resolutions as presented to the Board. Mr. Cortese seconded the motion. Vote: All-Aye.
Ms. Vaidya expects the bond documents by Thursday.

2. Retiree Insurance-Possible Vote(s) (08:15)
Mr. Wojcik stated that the Town received the renewals: 2.4% on the PPO and 0.9% on the HMO for retirees. The Town is in the last year of their existing health insurance contract. They plan to go out to market for a one-year renewal. The target rate for claims is 85%; the preliminary claim numbers indicate 92.5%. The carrier will be Tufts.
Mr. Cortese made a motion to accept the following Health Insurance rates for retirees: 2.4% on the PPO and 0.9% on the HMO. Mr. Hughes seconded the motion. Vote: All-Aye.
Ms. Lovett left the meeting.

3. Accept Deed-North Village Playground Parcel-Atty. Taipale-Possible Vote(s) (12:34)
In the packet is a letter from Edwin Taipale dated 10/19/18, a deed, Amendment to Amended MOU, various exhibits, and related materials.
Atty. Taipale joined the meeting. He stated that the playground is complete and the deed has been reviewed by Town Counsel.
Atty. Taipale stated that one of the provisions of the Memorandum of Understanding (MOU) dealt with water supply and fire suppression during the permitting process. The applicant proposed donating a water tower parcel or the installation of a water booster pump. However, the Town decided not to build a water tower and the 8” line on North Street could not handle the booster pump. It was decided that NorthBrown, LLC would install a fire cistern and provide the Fire Dept. with some additional equipment. The MOU needs to be amended to reflect that change. A discussion was held.
Mr. Wojcik stated that the Town Engineer approves of this change, contingent upon approval by the ZBA.
Mr. Bonin made a motion to accept the deed for the North Village playground parcel as presented. Mr. Hughes seconded the motion. All-Aye.
Mr. Hughes made a motion to approve the Amendment to the Amended Memorandum of Understanding as presented, contingent on the approval by the Zoning Board of Appeals. Mr. Bonin seconded the motion. All-Aye.


4. Ratify Fire Fighter/EMT Union Contract-Possible Vote(s) (24:58)
In the packet is Proposed Collective Bargaining Agreement Town of Douglas and Local 5061, IAFF, PFFM, Version 10/15/18 and related materials.
Mr. Wojcik heard from the Union just before 2:00 PM that they accepted the contract. This contract is progressive. It has been: updated with the Janus Decision, a seniority system has been established, conditions of employment, included funding for training on a reimbursement basis, brought grievance procedures in line, hours of work, holdover time will be dated in 30 minute increments, expanded the uniform and clothing allowance, added a physical fitness incentive, and included an infectious/contagious disease presumption.
In terms of Fiscal Impact Statements, a paygrade has been established for the rank of lieutenant. They will now use the step 5 paramedic hourly rate as the basis and add a percentage rate to come to the lieutenant rate: 3% in year one, 5% in year two and 7% in year three. The fiscal impact of this is $123,836 total for all three years. A discussion was held.
Mr. Cortese made a motion to accept the Collective Bargaining Agreement, Town of Douglas and Local 5061, IAFF, PFFM, Version 10/15/18 as presented. Mr. Hughes seconded the motion. All-Aye.

5. Open Warrant, Insert/Remove Article, Close & Sign Warrant-Possible Vote(s) (41:51)
In the packet is the Special Town Meeting Warrant for 11/13/18 and related materials.
Mr. Wojcik explained that Ms. Lovett underfunds wages in Fire and Ambulance so that the Ambulance Receipts will catch up. The Fire/Ambulance Wages numbers include all the terms of the contract plus what was short. New Growth will fund $45,000 to OPEB. The Civil Defense expense of $1,500 was not on the prior draft of the warrant.
Regarding Article 8, Mr. Wojcik explained that the Town’s consultant will go to the market on 11/13/18 and obtain a price for years 4 and 5. Based on that price, the consultant will make a recommendation regarding whether or not the Town should enter into a contract for those years.

6. Town Administrator’s Evaluation & Goals-Possible Vote(s) (46:48)
Mr. Morse stated that Mr. Wojcik was rated on communication, direction setting, standard setting, representation of the Town and Board, personnel management, collective bargaining and contract, operations management, fiscal management, asset management and risk management. Mr. Wojcik did not score below an 8 in any category and his overall average is 95.8%. Mr. Morse read his comments. The members of the BOS were in agreement.
Mr. Morse recommended a merit based increase for the Spring Town Meeting to bring Mr. Wojcik to the salary level of the previous Town Administrator of $122,000 annually.

7. Old/New Business (55:06)
Old Business: There was no old business.
New Business: There was no new business.

8. Adjournment (55:37)
Mr. Cortese made a motion at 7:55 PM to adjourn. Mr. Hughes seconded the motion. Vote: All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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