BOS - November 20, 2018

BOS - November 20, 2018

Postby Suzanne Kane » Tue Nov 06, 2018 1:10 pm

Board of Selectmen
November 20, 2018
Revised Agenda
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

7:05 PM
1. FY2019 Tax Classification Public Hearing – Possible Vote(s)

2. Police Department Items – Chief Miglionico – Possible Vote(s)
A. Update on the Accreditation Process
B. Review and submit the updated Code of Conduct / Rules and Regs.
C. Officer Richard J. McLaughlin Community Service Award
D. Discuss Drone purchase and Drone Unit
E. Main Street traffic
F. New Department Patch
G. North Street Traffic Study and Signage Recommendations

3. Appointment – Open Space Committee – Kalagher – Possible Vote(s)

4. Appointment – Employee Insurance Advisory Committee - Huff – School Non-Employee Representative – Possible Vote(s)

5. Appointment – Council On Aging – Vinson – Possible Vote(s)

6. Revise Job Description, Highway Superintendent – Possible Vote(s)

7. First Reading – proposed amendment to Board of Selectmen Operating Policies and Procedures – Board meeting day(s)

8. Minutes: October 16, 2018 & October 23, 2018, Nov. 13, 2018

9. Town Administrator’s Report

10. Old / New Business

11. Executive Session
A. Contract Negotiations
B. Interest in Real Property

12. Adjournment
______________________________________________________________________
Future Agenda Items:

Dec. 4th:
Liquor License Renewals

Dec. 18th: All Other License Renewals
______________________________________________________________________
______________________________________________________________________
November 20, 2018 - BOS Minutes.pdf
(215.74 KiB) Downloaded 453 times

BOARD OF SELECTMEN
MEETING MINUTES
November 20, 2018
Approved December 4, 2018


Call to Order

Chairman Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:04 PM in the Selectmen’s Office.

ATTENDANCE:
Board: Kevin Morse (Chair), Tim Bonin, David Cortese (Vice Chair), Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Board of Assessors: Jack Blatchford (Chair), Art Griffin
Other Staff and Citizens: Police Chief Nick Miglionico, Sgt. Aaron McLaughlin, Jeanne Lovett (Finance Director), Fire Chief Kent Vinson, Beth McKay (Principal Assessor) and other staff and citizens.

• Pledge of Allegiance (00:09)

• Chairman’s Announcements (00:30)
There were no announcements.

• Citizen’s Forum (00:34)
No one came forward.

1. FY2019 Tax Classification Public Hearing-Possible Vote(s) (00:41)
In the packet is FY19 Classification Hearing Notice and related materials.
Mr. Hughes made a motion at 7:01 PM to open the public hearing. Mr. Cortese seconded the motion. All-Aye.
Mr. Blatchford and Mr. Griffin joined the meeting. Mr. Blatchford stated that the sales of single-family homes in Douglas increased 3.5%. The assessed value of the average single-family home is $306,600. The total assessed value of the Town increased 3.87% to $1,020,072,294. The Assessors anticipate the FY2019 tax rate to be $17.50/$1,000, an increase of $1.43 which is an 8% increase. Based on the value of an average single family home, this will mean a tax increase of $607/household.
If Douglas were to shift to a dual tax rate, the commercial/industrial personal property tax rate would be $26.25, and would only reduce the residential rate to $16.95. The Board of Assessors recommended a single tax rate for all class properties.
Mr. Hughes made a motion at 7:07 PM to close the public hearing. Mr. Davis seconded the motion. Vote: All-Aye.
Mr. Cortese made a motion to adopt a single tax rate for all class properties for FY2019 as presented. Mr. Hughes seconded the motion. Vote: All-Aye.


2. Police Department Items-Possible Vote(s) (05:57)
In the packet is Committed to Excellence, maps, Annual Community Service Award, a traffic summary report, and related emails and materials.
Chief Miglionico and Sgt. Aaron McLaughlin joined the meeting. Sgt. McLaughlin updated the BOS on the accreditation process. He gave an overview of the process. The Department must comply with 257 standards. The initial phase involves 159 standards. They hope to finish the initial certification process in January or February of 2019.
Some of the benefits of accreditation: it provides a norm for the department to judge its own performance, policies are committed to writing, and the public’s confidence is promoted.
Chief Miglionico has updated the Department’s rules and regulations for the BOS to review and approve, which have been reviewed by the union. He presented a hard copy and will email copies to the BOS. Approval of these rules and regulations should be placed on a future agenda.
Chief Miglionico would like to establish a Community Service Award in honor of Officer Richard J. McLaughlin.
Chief Miglionico asked to purchase a drone by perhaps using the money in the State Park fund. The cost would be $15,000-$25,000, depending on the equipment. The bulk of the cost is for the cameras. Two Douglas officers are currently training with the Central Mass. Drone Unit. Chief Miglionico spoke about the many ways a drone could be used.
Mr. Morse has a conversation planned with Douglas’ State senator and the Dept. of Conservation and Recreation. He will remind them that they owe Douglas an annual visit. The amount in the State Park account is still not known.
A traffic trailer was placed on Main Street at Cottage Street facing westbound from 8/31/18-9/4/18 and the average volume was over 4000 cars. The average speed was 29.3 mph, with the highest speed recorded at 65 mph. Similar averages were seen eastbound. The posted speed limit is 25 mph. Chief Miglionico stated that the road was not built to handle this volume of traffic.
The traffic trailer was placed at North Street from 11/2/18-11/8/18 and the average volume was 573 cars/day. The average speed was 26.87 mph, with a maximum speed of 52 mph. The volume is the largest problem.
As of November 1, 2018 a new patch has been worn by the Douglas Police Dept. which includes the Town seal and the national symbol used to recognize all officers killed in the line of duty.

3. Appointment-Open Space Committee-Kalagher-Possible Vote(s) (44:52)
In the packet is an application and related materials.
Ms. Kane stated that the application is complete. Ms. Kalagher has been attending the meetings and the Open Space Committee supports her appointment.
Mr. Hughes made a motion to appoint Becky Kalagher to the Open Space Committee for a term ending June 30, 2021. Mr. Cortese seconded the motion. All-Aye.

4. Appointment-Employee Insurance Advisory Committee-Huff-School Non-Employee Representative-Possible Vote(s) (45:42)
In the packet is an email from Jocelyn Huff and related materials.
Mr. Cortese made a motion to appoint Jocelyn Huff to the Employee Insurance Advisory Committee as a School Non-Employee Representative for a term ending June 30, 2019. Mr. Hughes seconded the motion. All-Aye.

5. Appointment-Council on Aging-Vinson-Possible Vote(s) (46:35)
In the packet is an application and related emails and materials.
Chief Vinson joined the meeting and expressed his interest in being on the Council.
Mr. Cortese made a motion to appoint Kent Vinson to the Council on Aging for a term ending June 30, 2019. Mr. Davis seconded the motion. All-Aye.

6. Revised Job Description-Highway Superintendent-Possible Vote(s) (49:29)
In the packet is a Highway Superintendent job description revised 11/20/18 and related emails and materials.
Mr. Wojcik stated that this job description was last updated in 2006. They have begun the process of evaluations for all department heads, which will involve reviewing job descriptions, except for the Police Chief, whose job description was recently revised. The text of the Highway Superintendent’s job description has changed very little. John Furno approves of the description and Labor Counsel has approved the description, as to form.
Mr. Cortese made a motion to approve the revised Highway Superintendent job description as presented. Mr. Hughes seconded the motion. All-Aye.

7. First Reading-Proposed Amendment to Board of Selectmen Operating Policies and Procedures-Board Meeting Days (51:55)
In the packet is Board of Selectmen Operating Policies and Procedures and related materials.
This item was omitted.

8. Minutes: October 16, October 23, & November 13, 2018 (51:59)
Mr. Bonin made a motion to approve the minutes of the October 16, 2018 and October 23, 2018 regular session BOS meetings as presented. Seconded by Mr. Cortese. All-Aye.
There were no minutes for November 13, 2018.

9. Town Administrator’s Report (53:32)
Regarding questions that arose at the recent Town Meeting about the lease of the Martin Road soccer field to the Axmen Soccer Club, Mr. Wojcik explained that the lease does lay out the area to be leased, which is 85,000 sq. ft. of undeveloped area behind the playground. The soccer fields will not be used exclusively by the Axmen Soccer Club, although they will be able to schedule the use of the fields. The lease states that lessee and owner shall share maintenance of the fields, although the lessee will not be financially responsible for maintenance and repairs, but shall supply volunteer laborers. The Town will mow the fields.
The Town is buying a platform called Civic Plus, which will be more functional than the Town’s current website. Civic Plus has not yet activated some of the functionality of the website, so when the website went live, many functions did not work.
The current bulletin board for the meeting agendas and minutes will be kept at douglasma.org. There needs to be a redirect at that site to the new Town website at douglas-ma.gov. The Notify Me function will be available for all basic, non-urgent community information.
Code Red emergency notification will operate separately from the website. Residents will be able to opt out of the Code Red service. A policy will be forthcoming.
A long-term purchase contract for electricity was executed at a rate of 9.98 cents/kw for years four and five. Also executed was a 60-month agreement with Charter for discounted operation. The Town could see a savings of $120,000 over five years.

10. Old/New Business (1:06:40)
Old Business: There was no old business.
New Business: There was no new business.

11. Executive Session-Contract Negotiations and Interest in Real Property (1:06:48)
Mr. Bonin made a motion at 8:10 PM to go into Executive Session for the purpose of contract negotiations and interest in real property and to return to regular session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes- Aye, Kevin Morse – Aye.
The BOS called a recess and reconvened in the Selectmen’s Office at 8:14 PM.

12. Adjournment (1:07:31)
Mr. Cortese made a motion at 8:41 PM to adjourn. Mr. Bonin seconded the motion. Vote: All-Aye.


Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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