BOS - Sepetember 12, 2006

BOS - Sepetember 12, 2006

Postby Suzanne Kane » Wed Sep 06, 2006 2:49 pm

Board of Selectmen
Agenda
September 12, 2006

6:00 pm
Town Insurance

Informational Workshop

7:00 pm
1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

4. Town Engineer William Cundiff:
• Rt. 16 Update
• North Street Bridge
• Chamberlain Lot 3
• NPDES Bylaw
• Manchaug Road – Land Gift for Conservation Commission
• Post Office Update
• Hemlock Street Update
• Chapter 40B Update

5. Appointments: Open Space, and Capital Improvement Committee

6. Minutes: March 14, 2006

7. Administrators Report

8. Old / New Business

9. Executive Session – Collective Bargaining

10. Adjournment
_____________________________________________________________
Future Agenda Items:
Oct. 3rd:
7:15 pm Chapter 61B (rescheduled)
7:30 pm Manchaug Lake Association (rescheduled)
Oct. 10th: School Audit w/School
TBD: Road Safety & Traffic Issues; Library 5 yr. plan; TIF’s;
CERT Request; Vine Street Subdivision
_____________________________________________________________
_____________________________________________________________
Douglas Board of Selectmen
Workshop Minutes
September 12, 2006
Approved January 16, 2007

 Health Insurance Workshop (Handouts):

Madam Chair Shirley Mosczynski called the workshop to order at 6:05 pm at the Municipal Center. Vice Chair Paula Brouillette recused herself.
In attendance: Mitch Cohen, Mike Hughes, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane. Absent David Furno
Tribune Reporter-Tom Mattson
Health Insurance: Mike- Regarding this ongoing discussion, situation and in response to inquiries made by employees and residents, information put together for the Board to review on coverage for elected officials in the community. First handout -Received from the Treasurer-break down of health insurance and liability excluding Town Clerk, Tax Collector and Treasurer. Second handout – MGL C32B § 2, dealing with health insurance (exclude all paid elected officials that don’t have a regular work schedule-Board of Selectmen, Board of Assessors, Water/Sewer Commission, Constables and Town Moderator). Mike clarified with labor attorney Brian Maser of Kopelman & Paige. Any official currently receiving health insurance would by law be granted that health insurance through the end of their current term. The next time conditions would change, would be at the next annual election in May. The only change would be if a vacancy occurred and the Board appointed someone in the meantime.
Discussion: Elected by popular vote? Length of time and impact of the seven individuals that have been covered? When did the change take place? Impression that elected people could buy in and pay 100%. Shirley- stated she doesn’t remember the Board voting on the change. Mike will check with Sharon (Treasurer) when it was changed and the time frame from when they’ve been getting the 80/20 coverage and paying 100%. If the Board were to consider a change, these people could still be eligible to purchase the health insurance through the Town, it would be 100% instead of an 80/20 split, and the Board can’t choose to do anything in between. Option-Grandfather everyone currently in as long as they stay in.

Informational Workshop: 6:18pm - Paula returned to the table.
Mike discussed the following-
- Octoberfest Insurance to cover the rides. The ride company, Norton equipment Rental, has an insurance policy of one million per occurrence, two million aggregate. Our insurance recommends one million per occurrence, three million aggregate. The cost would be six thousand dollars for a one day rider for that, so they’ve asked the Board to waive the additional coverage. Suzanne did verify the extra amount for the rider.
Consensus of the Board to allow one million and two million dollars of insurance coverage.
- 4 Town Group Meeting: October 5th, Thursday,7pm in the Resource Room. Completion of a copulation of meetings with Daylor-for review. Mike will email web site. Cable coverage.
- Recreation Commission and Skate Park Meeting: Met with them here last night to discuss short and long term solutions/options. Recreation did vote to allow shared use of the basketball court here on a temporary basis with conditions. Mike will be going out later this week with the Highway Superintendent, Town Engineer and some of the Skate Park members to look at some locations. Not a lot of funding or locations well suited to skate boarders. Interest increased again since a year or so.
- Board of Health Meeting: Mike attended with Bill Cundiff last night. Possibility of establishing a Composting Facility or Site in Town. Pleased with positive feedback from the Board of Health. Bill will draw up some more detailed possible plans of a site, one is the actual Transfer Station site and one is a dirt road off Davis Street where snow is put. As far as facilities it’s just a gate and a shed or a gate house needed for the attendant. In 3-5 years if needed for another major use, remove the compost and building from the site. Operational limitations for space at the Transfer Station. The compost could be sold to private companies or let citizens pick it up for free.
- Letter (in read file) 8 Linden Street Laura Katragjini: She and her husband are interested in purchasing the property. Some investigation done, technical assistance can be given to them “in house”, though limited as far as monetary. The property has been perked and passed Title V, no results on soil borings yet.
- STM Warrant: Request the Board close October 3rd and sign October 17th. Hope to have a draft available of the current articles to be reviewed within a couple weeks. Should be aware of all articles the week before and pay close attention to any that require funding.
Free cash certified by October 14th indicated by Town Accountant.
*David Furno came in at 6:36pm-Mike gave update on the Board of Health Compost Site.
- Cable Update: Mitch – More to report in November than October.
Discussion: Appreciate you want to get it all done, but expect at the November meeting we have policies for interactions with the public ready to be implemented. We’ve had conflicts on how the public interacts with getting information on cable, something (guidelines) should be available to hand a person. Updates and information wanted to keep moving on this. Agreed, need better interaction with the public as far as getting things on cable. November is okay, but don’t want to wait for the whole manual to be done. Mitch – Wheels set in motion to start, our intention is to have final drafts of all of our policies in place for public review, opposed to piece meal! Wait until entire set of policies done, have a public hearing for public comment and vote on the policy book. Consensus of the Board - Update at the November meeting.
Mitch – will bring this up at the next cable meeting on Monday.

Shirley – informed that maps of the Post Office Parking Lot and Hemlock Street are available for viewing, Bill to review them with the Board tonight.

Adjourned at 6:44pm

1. Call to Order:
Madam Chair Shirley Mosczynski called the meeting to order at 7:00pm.
In attendance: Paula Brouillette-Vice Chair, Mitch Cohen, David Furno, Mike Hughes, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane.
Others: William Cundiff-Town Engineer
T&G reporter-Steve Foskett, Tribune Reporter-Tom Mattson

2. Chair Announcements: Shirley -
- Moment of Silence: For all who lost their lives on 9/11/01.
- Primary Voting Day: Reminded of the Selectmen’s meeting change to tonight and for all to vote next Tuesday the 19th.

3. Citizen’s Forum: No one came forward.

4. Town Engineer: Bill Cundiff discussed/updated the following-
- Rt. 16 Project Update (Letter from the Board to Verizon-expidite the project)- Mass Highway Reconstruction Project on Davis Street:.
Some of the remaining work to be completed this year and finally in the spring: installation of granite and bituminous berms, sidewalk construction, guardrail installation, some driveways and two inches of top coat that goes over the roadway. Verizon needs to relocate some poles so the sidewalks can be finished, restring the new poles, still have some double poles up. Mike – spoke to a Verizon representative and told they’ll be out in the next 10-14 days. Follow up with Mass Highway to find out the status. Bill – sent a letter to Mass Highway regarding the water issue in the driveway across from the school, assured the problem will be significantly reduced by putting a berm in front of the house and a crown in the middle of the road.

- North Street Pedestrian Bridge: Reviewed handouts and layout by Weston & Sampson. Title search done by Town Counsel. Input of the Board needed to proceed with the project and options reviewed. No input regarding the TIP (Traffic Improvement Program).
Consensus of the Board after discussion – Option one – No Action.

- Chamberlain Lot #3 (Handout): Summary of the numbers-exceeded the expected return on the sale of 4 of the 5 lots.
Consensus of the Board after discussion – Unanimous to re-bid last lot #3.

- NPDES Stormwater Bylaw (Handout): Two model bylaws by the State and the one adopted by Town of Northbridge requested by the Board to be tailored. Two years left to adopt.
Motion - Paula Brouillette appoint the Conservation Commission as the authorized enforcement agency over the NPDES Bylaw. Seconded - Mitch Cohen. All - aye.

- Manchaug Road Land Gift for Conservation Commission: Forty-four acres from St. Denis Catholic Church-Diocese of Worcester, finally have an end product. Review of map, research and information-credit to Steve Zisk. The parcel contains wetlands and some endangered species, title search is done and the Town is clear. A 21 E has not been done but historical knowledge from people involved believe there is no environmental concern.
Motion - Mitch Cohen to accept the donation of 44 acres of land as presented.
Seconded - Paula Brouillette. All - aye.

- Post Office Parking Lot Update: Funds appropriated at Town Meeting. Map of the proposed parking lot reviewed (netting 15 parking spaces), gone before Conservation and ZBA. Removed stock piling to old elementary school. Consideration for trench drain along Gleason Court. Bid documents ready to go out. Looking at spring for construction. Bill forewarned asphalt prices going up significantly. Shirley- hopefully will help with handicap parking and drainage issues.

- Hemlock Street Update: Gravel road posing problems for residents and Highway Department. Recent Town Meeting voted to work on some drainage improvements and pave from the Rhode Island boundary to about a half mile in. Contract with Heritage Design Group to do a survey of the stretch of road that would include the property boundary, right of way lay out, topography and wetlands locations-anticipate going to Conservation for permits to do the work. A 90% draft was received yesterday of existing conditions survey plan. When the remaining 10% comes in Bill will start work on the design for the roadway, drainage improvements and permitting with Conservation after the design is done. Then turn it over to and work with Highway-they have Chapter 90 money to pay for a large portion of this project. Looking at spring time. Shirley – Hoping for sooner because of drainage, washouts, insurance claims even though John (Highway Supt) has been diligent watching it.

-Chapter 40B Update (North Village-North Street): Spoke to Ed Taiple (attorney for project) and have a boiler plate established for a Memorandum of Understanding. Putting together a list of important items, will refine it with Mike and have it available for the next Board meeting. Also, communicate with Ed during the process.

5. Appointments:Suzanne – read memo handouts (applications and recommendations).
- Open Space: Stephen Sheldon
Motion - Paula Brouillette appoint Stephen Sheldon to the Open Space Committee for a term ending June 30, 2009. Seconded – Mike Hughes. All - aye.

- Capital Improvement Committee: Michael Belleville
Motion - Mitch Cohen appoint Michael Belleville to the Capital Improvement Committee for a term ending June 30, 2008. Seconded - Mike Hughes. All - aye.

- Master Plan: Carol Gogolinski and Ray Bellenoit for a term ending June 30, 2007.
Shirley – reminded this committee will be dissolving soon.
Motion - Mitch Cohen re-appoint as presented. Seconded – David Furno. All - aye.

6. Minutes:
- March 14, 2006: Motion– Mike Hughes
move to accept the March 14, 2006 Douglas Board of Selectmen minutes. Seconded - David Furno. All – aye.

7. Administrator’s Report: Mike- read handout
- Letter from Larry Adams, CMRPC Executive Director: Addressed to the Board asking they appoint a representative to attend a meeting at the Sutton Town Hall on Wednesday, October 4th at 7pm where a group of representatives appointed will appoint someone from this region to serve on the CMRPC. Important organization responsible for prioritizing and improving federal funds for roads and bridges in Worcester and 39 surrounding communities.
Motion - Mitch Cohen to ask Paula Brouillette to be our representative to the CMMPO meeting October 4th. Seconded - David Furno. All - aye. Paula graciously accepted.

8. Old Business:
- Shirley:
Opening of School she attended with Mitch and Mike, a nice reception, well received by a very enthusiastic group and hopefully will continue with communicating.

New Business:
- Paula: 4 Town Meeting –
tentatively October 19th. Place TBD. An email will be sent to Bob Neeland in Sutton to have a 4 Town Board of Selectmen meeting. Hoping one of the agenda items will be to inform our State Representatives of what action we would like to take for funding articles for the 4 Town area.

Shirley – reminded all of future agenda items.

9. Executive Session – Collective Bargaining: Shirley - Motion to go into Executive Session for the purpose of collective bargaining and to come out of Executive Session for the purpose of adjournment. So moved - Mitch Cohen. Seconded - Paula Brouillette.
Roll Call Vote at 8:05 pm.: Mitch Cohen-aye, Paula Brouillette-aye, Shirley Mosczynski-aye, David Furno-aye, Mike Hughes-aye.

10. Adjournment- Paula Brouillette motion to adjourn at 9:05 pm.
Seconded – Mitch Cohen. All - aye.


Respectfully Submitted;


Jane L. Alger
Administrative Secretary
Suzanne Kane
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