BOS - October 24, 2006 - Joint w/School Committee and FinCom

BOS - October 24, 2006 - Joint w/School Committee and FinCom

Postby Suzanne Kane » Thu Oct 12, 2006 6:40 am

Board of Selectmen
Joint Meeting with
School Committee
Finance Committee
October 24, 2006


6:30 pm
1. Discuss the warrant for the Special Town Meeting of Novermber 14, 2006

2. Decide who will read the motions for the Articles sponsored by the Board of Selectmen

7:00 pm - Meeting w/School Committee and Finance Committee
1. Review the two "Reports on Agreed-Upon Procedures" by Powers & Sullivan and Kieliszak, Eggert & Company

2. Other Business

8:00 pm
1. Meeting with Hal Davis regarding the proposed TIF with Nick Jane Landscaping

2. Other Business

3. Adjournment
__________________________________________________________________________________________________________________________
Douglas Board of Selectmen
Joint Workshop with School Committee and FinCom
Minutes - October 24, 2006
Approved December 5, 2006


Madam Chair Shirley Mosczynski called the workshop to order at 6:30pm in the Resource Room at the Municipal Center.
In attendance: Paula Brouillette-Vice Chair, Mitch Cohen, David Furno, Mike Hughes, Executive Administrator Michael Guzinski and Suzanne Kane
Shirley Announced:The Purpose of this meeting is to go through the Special Town Meeting Warrants, Motions and Presenters.
-At 7:00 pm - Meet with School Committee and FinCom
-At 8:00 pm or there about - Hal Davis - Presentation of a TIF


1. Discuss Warrant – Shirley turned the meeting over to Mike
stating there are 15 Articles on the Warrant that he would go through. Encouraged any questions and/or comments and decide who will read the motions for the Articles sponsored by the Board of Selectmen.

-Article 1. Prior Year’s Bills – Funded from “Free Cash”. Essentially late bills from the vendors. Requires 9/10ths Vote at Town Meeting because it’s prior year.
Presenter: Paula Brouillette.
-Article 2. Transfer Funds from Free Cash to Stabilization – Goes back to Annual Town Meeting-utilized $172,915 in Stabilization to balance the Operational Budget.
Presenter: Shirley Mosczynski.
-Article 3. Short Term Interest for Yacino Judgement – This borrowing occurred after the warrant for the Annual Town Meeting closed. In the future it will be on the Treasurer’s budget request. Presenter: David Furno.
-Article 4. Supplemental Funding for Fiscal Year 2007 Budget – Recommend apply to the School Budget. Presenter: Mitch Cohen.
-Article 5. High School Repairs - New School Administration taking a close look at the new High School. These repairs possibly covered warranty items with contractors.
-Article 6. Home Composting Bin Program – No cost item. Board of Health would like to restart this program.
-Article 7. Ambulance Wages – Funding out of ambulance receipts to hire additional coverage for the weekends. Presenter: Fire Chief Don Gonynor
-Article 8. Purchase of a New Ambulance – Supported by Capital and FinCom. Five year bond funded out of ambulance receipts. Paula–Operational issue and funding.
Presenter: Fire Chief Don Gonynor
Note: Fire and Police Chief will be coming before the Board with their 5 Year Plans.
-Article 9. Library Study – Requested by the Library Board of Trustees. Now in the middle of the ADA Review & Self-Evaluation. Mike H-Hope this study is coordinated with the current study taking place now and results incorporated with what this study produces. Mitch– requested the Board consider an amendment that these funds not used or made available until the ADA Study was completed in some way. Who would administer this? Shirley-Will discuss at meeting with the Trustees November 6th. Our Permanent Building Committee is now onboard. Presenter: Library Board of Trustees
-Article 10. Municipal Center Keyless Access Control System – Security issue. This would allow us to have a very effective system for the Town Hall. Less expensive in the long run. Cable Advisory Committee agreed to split cost. Supported by FinCom.
Presenter: Mitch Cohen
-Article 11. Post Office/Senior Center Parking Lot Expansion – After surveying the project it was realized an increased amount needed for additional drainage and fencing. Funding from former Capital Project-ADA Study
Presenter: Capital Member or Board of Selectmen
-Article 12. Regional Agreement for Animal Control Services – Currently shared with Uxbridge and Mendon. Discussed possibility of cooperative shared services and save costs. Mike informed that all three towns must approve this article on their warrants at Town Meeting.
Presenter: Mike Hughes
-Article 13. Inter-Municipal Agreement for Recycling Services – Currently paying to have materials hauled to a processing center and do not receive any proceeds. Signing an agreement with Blackstone and dropping off materials there we would receive 30% of proceeds with no additional costs for the hauling.
Presenter: Mike Hughes
-Article 14. TIF Agreement – The Board did previously establish a TIF Policy. An application was submitted to Economic Development Commission for review. Presenter: EDC
-Article 15. Zoning By-Law Change – Recommended by Master Plan, nothing from Planning. Paula – Believe considerations have not been made or fully explained, change in size of area recommended, requires more research. Mitch- Questions regarding allowable uses table.
Motion- Mitch Cohen move that the Board of Selectmen pass over Article 15.
Seconded - Paula Brouillette. All –aye.
Mike – Attended FinCom meeting and all Articles except for # 15 were recommended.

Revenue Sheet Change – Mike- Informed that the Town Accountant doing FY06 reconciliations found some items that had to be accounted for on the committed accounts, reduced the amount available for appropriation to $218,169.

-7:09 pm-Meeting with School Committee and FinCom Shirley-welcomed all.
-School Superintendent Nancy Lane and School Business Director Dean Iacobucci
-School Committee: Madam Chair Margaret Reed (called the meeting to order), Tom Navaroli-Vice Chair, Shirley Downs and Tom Devlin
-FinCom: Pamela Holmes-Chair, Todd Bari-Vice Chair, Jerome Kocur and Bill Krauss
(no quorum)
-Handouts”Reports on Agreed-Upon Procedures” by Powers & Sullivan and Kielisak, Eggert & Company, LTD with Responses to Observations and Recommendations
-Nancy Lane-
stated several financial presentations have been made to the School
Committee. Dean Iacobucci-Read the reports. Discussion, questions and comments.
-Last audit completed June 2002.
-The value of these reports are serving a purpose and leading where we want to get to and do form a good template.
-Important to update the School’s policies as stated.
-How do we insure that the auditing being done is appropriately surfacing problems that need to be addressed so we all feel comfortable nothing is missed?
-Need to be more specific in how things are questioned.
-Now raising the bar on the information being provided sets a standard for the future.
-Should be a “Red Flag” when you ask a professional a question and don’t get an answer either because they can’t or refuse.
-Highly important for communication between Boards.
Shirley – on behalf of the Board thanked all for their efforts and looking forward to a good system working together.

-PreSchool / Daycare Revolving Accounts: Mike- Dean is making sure the accounts are fully self-sufficient.
Dean - FY04-$17,853.20 FY06-$28,485.52 – deficit balance in health insurance accounts.
Motion - Mitch Cohen made a motion to bill the school for $46,338.72 for benefits.
Seconded - David Furno. All – aye.
Consensus of School Committee to support the payment.
Motion – Tom Navaroli intent to pay bill once presented. Seconded – Tom Devlin. All – aye.

-Letter from Superintendent-requesting Mike’s participation on the negotiating committee for collective bargaining for the school. Mike requested vote of the Board to formally authorize him to be the Municipal Representative.
Motion - Mitch Cohen so moved. Seconded - David Furno. All – aye.

-Adjournment for School Committee: Motion – Tom Devlin at 8:45 pm.
Seconded – Shirley Downs. All – aye.

**Please Note: The video ended. Remainder of the minutes taken from Suzanne’s notes
- 8:50 pm Proposed TIF –Nick Jane’ Landscaping: Hal Davis-Economic Development Chair, Nick Jane’, Bobby Mathieu
Motion - Mitch Cohen approve the TIF Agreement contingent upon approval at Town Meeting. Seconded – David Furno. All – aye.

2. Other Business: None


-Adjournment for Selectmen: Motion- Mike Hughes at 9:03 pm.
Seconded – Paula Brouillette. All – aye.


Respectfully Submitted;


Jane L. Alger
Administrative Secretary
Suzanne Kane
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