BOS - November 6, 2006

BOS - November 6, 2006

Postby Suzanne Kane » Thu Nov 02, 2006 8:02 am

Board of Selectmen
November 6, 2006

6:30 pm
Informational Workshop

7:00 pm
1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

7:15 pm
4. Cable Advisory Committee – Update

7:45 pm
5. Chapter 61 – Mosczynski

8:00 pm
6. North Village 40B

8:15 pm
7. Application for Entertainment License – Blackstone Valley Bar & Grille

8:30 pm
8. Pole Petition Hearing – Plan # 2006-123

9. Library 5 year Plan and Discuss Disbandment of Library Bldg. Committee

10. Appointment – Highway Laborer

11. Appointments – EDC and Cultural Council

12. Meal Expense Reimbursement Policy

13. Minutes: April 18, 2006; May 2, 2006; May 16, 2006; & June 6, 2006

14. Administrators Report

15. Old / New Business

16. Executive Session – Collective Bargaining

17. Adjournment
Future Agendas
Nov. 21st
7:15 pm Manchaug Pond Association w/Cedar Meadow Clerk to answer questions; 7:45 pm Street lights – Planning Board; BOH – Recycling Contract (if approved at STM);
TBD: Road Safety & Traffic Issues; CERT Request; Vine St. Sub Division; BOH Fee Increase
Douglas Board of Selectmen
Meeting Minutes
November 6, 2006
Approved May 1, 2007

 Workshop:

Madam Chair Shirley Mosczynski called the workshop to order at 6:30 pm in the Selectmens Office at the Municipal Center.
In attendance: Paula Brouillette-Vice Chair, Mitch Cohen, Mike Hughes, David Furno, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane.
Highway Superintendent-John Furno

Informational Workshop – Mike
- Library Response to Wallis Room Use:
Letter in Read File-Declined by Trustees.
- Blackstone Valley Chamber of Congress Annual Meeting:Two invitations given from Hal Davis EDC for breakfast on November 15th at 7:30am at the Pleasant Valley Country Club. Paula will be going and receiving a “Chamber Award” from EDC.
- Center Cemetery Update:Crew from the Worcester Correctional Facility started helping out this morning and will be in Town a week and a half to two weeks. Highway Department helping, providing tools and John is instructing them what areas need to be worked on.
- Pine Cemetery:Custom Designs is putting in granite posts and the chain. Should be done by the end of the week.
- Building Facilities & Construction Committee:First meeting last week. Will attend next Thursday’s meeting with Bill (Town Engineer)-working on RFQ for Building Use Study. Possibility of getting a couple thousand dollars in the budget next year to have a minutes taker.
- RFQ:Trying to bring in companies, have them show their qualifications and then they present what they plan on doing for us.
- Forestview Estates Hearing-Housing Appeals Committee here November 20th at 10am (Chapter 40B Project near the Webster Line on Rte 16):Their permit ran out, 3 years lapsed so the ZBA closed out their application and they’re appealing that action. Bill will attend.
- Post Office Heat Exchanger Shut Down:Alanco told Ricky (Facilities Maintenance Mgr.) it should last another year. Fire Chief will not allow it turned on again. A $5000 unit was installed this week and is coming out of Public Maintenance Account. Ricky trying to get a discount.
- Free Cash Certification (Handout):Paula- Requested this be added to future agenda items. Concerned with Water/Sewer budget. Shirley- Suggested a meeting with Jeanne (Town Accountant) and Water/Sewer.
- Letter from Brian Maser:Schedule workshop with Atty. Rich Bowen of Kopelman & Paige to review cases.
- 40B: Abutters may be in. Asked to speak at the meeting tonight.
Workshop Adjourned 6:56pm: Moved into the Resource Room

1. Call to Order: Madam Chair Shirley Mosczynski called the meeting to order at 7:05pm.
In attendance: Paula Brouillette-Vice Chair, Mitch Cohen, Mike Hughes, Dave Furno, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane.
Others: Police Chief Foley, John Furno, Bill Cundiff-Town Engineer, Atty. Edwin Taipale, Tom Devlin-Cable Committee Chair & Fred Fontaine, Ann Carlsson-Library Director, Library Trustees:Ellie Chesebrough, Merritt Tetreault, Joe Biagione, Betsy Youngsma
Roger Martinsen-National Grid Representative, Carol Field, Dale-owner of Blackstone Valley Bar & Grill & Kristine Kamishlian, Mr. & Mrs. Michael I. Zwicker, Linda Dempsey, Richard & Beth Lamoureux, Atty. John Witten with Daley & Witten and others

2. Chair Announcements:Shirley– Reminded and encouraged all to vote tomorrow.
Special Town Meeting- November 14th at 7:00pm at the new high school.

3. Citizen’s Forum: No one came forward.

4. Cable Update (Handout of Draft Policies as of October 30, 2006):Tom Devlin & Fred Fontaine came to the table. Tom reminded that the Board charged them (Cable Committee) over the summer to come up with a set of policies that could guide them in years to come and they’ve been working diligently on them. Tom reviewed them and asked the Board for questions/ comments/recommendations. Stipend Policy added by the committee to bring in qualified trainers-not included in salary.
Discussion:Good start to see them firmly in writing. Not enough staff yet-hoping to develop a number of trained producers for those needing assistance. Violations, warnings, electronic bulletin board, those that don’t have cable having a guide to know what is on and when on the government channel, start scheduling these meetings, put that slide on cable and on line.
Equipment:Inventory list on computer in the cable room provided periodically to Town Accountant. Each piece has a serial number on it and expensive equipment is not loaned out. Budget:Will address monies received from Charter, put together a formal budget and give a copy to the Board, 5 year plan, salary guideline at next Cable meeting.
Programs:Working on scheduling programs in a sequence and hope to be fair and balance the scheduling. Not all policies have not been out to the public for 21 days. Policies collected from 16 communities in the state. Post meetings on the town website. Need to encourage other committees and boards to have their meetings on cable.
Motion- Mike Hughes to approve the Stipend Policy as presented.
Seconded- David Furno. All - aye.

5. Chapter 61 Mosczynski Property (Handout): (Shirley relinquished the Chair to Paula and left the room). Paula Opened the Hearing at 7:45pm for the Review of the Towns’ Right of First Refusal under MGL Chapter 61A §14 on an Oak Street Property. Mike-This is an amendment but technically since there was a change to the parcel that’s being removed from 61 we have to go through the whole process again. All relevant boards notified to review this. The recommendation was the same- Not to exercise the Towns First Right of Refusal.
Motion- Dave Furno to close the Public Hearing on the Oak Street Property at 7:46pm. Seconded – Mike Hughes. All - aye. Opposed-none. Abstained-none. Passed.
Motion - Mitch Cohen move that the Town not exercise its Right of First Refusal on this property. Seconded - Dave Furno. All - aye.
(Shirley re-entered the room and took back the Chair from Paula)

6. North Village 40B (Handouts): Ed Taipale- Attorney in Town came to the table representing NorthBrown, LLC, who entered into an agreement to purchase the property at the corner of North Street and Brown Road in Douglas. Has been before the Board a number of times, presented and discussed the project. Changes made as a result of discussions and requesting this be submitted to the State Department of Housing and Community Development as a LIP (Local Initiative Project). Suggested the Town and applicant enter into a MOU (Memorandum of Understanding) originally drafted by Bill, minor changes made and that’s what before you. Bill joined Atty Taipale at the table. #2 Waterline extension- would be required up North St and emphasized connection to a public water supply on site as opposed to individual wells. Atty Taipale- Discussed the project with the Fire Dept. Water/Sewer Superintendent is concerned with water pressure. Preference is to tie into the municipal system at developers expense. Sewer Department anticipates being able to connect to but may have to put in a pump station. #5 Town Housing Partnership-local body that deals with affordable housing issues (Hayward Landing had one) and is different than the Housing Authority. #9 Sidewalks- construction of, engineering layout, how much (length) needed, possible land takings (ownership along the road) and cost.
Safety Committee memo (Handout): Bill- Concerned with the North & Gilboa Street intersection. Atty Taipale- Traffic impact study (Handout) completed in 2003 projected to 2007. A conceptual plan until a comp permit if filed. The project will move forward even though the Board chooses not to do this. The project now is proposing more than is required so the Town is benefiting from that aspect. Shirley informed of a hearing scheduled for 8:15 and welcomed anyone having questions/comments regarding North Village to come to the table.
Atty. John Witten representing Mr. & Mrs. Lamoureux of 144 North Street who has done a lot of work in the 40B area came forward and reviewed the following:
-Past Board meetings and the requested lip endorsement is 10 times if not 20 less than what Mass Housing would require if the applicant were to go for a standard project eligibility letter.
-Is there a P&S agreement pro-former for the Board to review?
-Where did the number of 122 some odd units come from?
-ZBA requirements?
-Already been a failed project on this parcel, borders wetlands, endangered species habitat and would demand information that Mass Housing would require.
-Two separate independent projects by location and access that the applicant is seeking your endorsement of:one for the condominiums, one for single family dwellings and would require 2 project eligibility letters endorsed.
-Cost and income to the Town? Projected sale prices, projected profit? Developers profit/commission, real estate commission? What is the entity paying for the land?
-Consider the condition if the applicant appeals the Board of Appeals decision to the Housing of Appeals Committee that the Selectmen’s’ endorsement is withdrawn.
There were no further questions/comments. Shirley stated they will be seeking further information. Bill and the Safety Committee to review and hopefully have this on the agenda in two weeks.
Consensus of the Board: Have Town Council review Memorandum Of Understanding.

7. Entertainment License Application Blackstone Valley Bar & Grille (Handout)- Dale Kamishlian came to the table. Suzanne- briefed the Board and asked if they approve, to do so for the year coming up expiring December 31, 2007. Dale- Basically acoustical, maybe some karaoke, will be low volume to enhance business and does not want to be too limited as far as hours as he doesn’t know how it will go. No sign out front to display hours/events, he proposes to contact the Police Department and advertise in the newspaper prior. Shirley- concerned about the previous owners with loudness and series of complaints. Dale- reassured it is a different atmosphere than previously and if there should be a complaint (doubt there would) be more than happy to deal with that as it came about. Chief Foley- commented on the good track record in the six months Dale’s been there. His memo recommends 6-10pm and if there is a complaint the department will hear about it.
Motion - Paula Brouillette move to approve the entertainment license for Blackstone Valley Bar & Grille with the conditions of: Fridays and Saturdays from six to midnight, weekdays from six to ten, with notification to the Police Department in advance of events, no increase in capacity beyond the current occupancy permit, with exclusion to pyrotechnics and smoke/fog machines and be granted through December 31, 2007. Seconded – Mike Hughes. All – aye.

8. Pole Petition Plan #2006-123: Roger Martinsen came to the table. Shirley opened the hearing at 8:35pm and read the petition for Southwest Main Street: Install new intermediate pole #24-50 in a westerly direction 95’ from existing pole #24. New pole #24-50 for riser into Morse Pond Peserve Development. Roger- For new sub-division, normally not done, but due to a property line problem and going underground will minimize trimming.
Motion - Mitch Cohen to close the hearing at 8:40pm. Seconded - Paula Brouillette. All - aye.
Motion - Mitch Cohen to approve as presented. Seconded - Paula Brouillette. All - aye.

9. Library 5 Year Plan/Discuss Disbandment of Library Building Committee/Disposal of Equipment (Handouts) - Ann Carlsson, Joe Biagone, Betsy Youngsma, Ellie Chesebrough, Pete Tetreault came to the table:

-5 Year Plan: Betsy it was reviewed and endorsed by Board of Trustees. Mitch recommended not using a particular architect’s name in the plan. Discussion- regarding ADA Study and moving forward with renovations. Would like to be able to put a plan together to go before Capital Committee. Challenge of ADA regulations and being in compliance with a specific building. Permanent Building Committee will be doing an evaluation/study and future usage of buildings. Library of the future and computer use. Future plans to maximize space for upstairs (floor load capacity) and the basement. Future discussion/agreement with Selectmen to obtain first refusal rights on property abutting library. Betsy encouraged all to get library cards, use the building and take an interest in the Town’s history. Shirley look forward to meeting again as things progress because we’re all interested in what happens to this building.
-Library Building Committee Disbandment: Shirley reminded all the request came from the Library Building Committee. The Permanent Building Committee has started and town buildings will be under their jurisdiction. Pete hopes the Board will consider keeping a small 5 member committee in existence to research for grants, work with the Trustees and bring a positive scope to the library. Shirley asked Mike if the Trustees can apply for a grant from the state and it doesn’t have to be a Library Building Committee member. Mike believes so, not 100% sure but will look into it. Asked if possible for the Library Board of Trustees to appoint a sub-committee of itself to do that same work and that way the group can also communicate with the Building Committee on a regular basis. Pete I’m talking about an independent Library Committee and think the trustees have a pretty full plate trying to maintain the library as it is and still move ahead. Mitch sounds like you’re almost describing the Permanent Building Committee voted by the Town to deal with physical issues of the buildings in Town and like to see them work in conjunction with the Trustees. That’s how the Bylaw is written. I do agree with you in principle, the Trustees should focus on the operations.
Motion - Mitch Cohen to officially disband the Library Building Committee.
Seconded - Paula Brouillette. All – aye.
-Items Library Trustees want to sell. (Handout read by Shirley) Items to be sold on Ebay. Mike If you’re going to get more than $500 for an item you should try and solicit more quotes to get the most. Post locally and on Towns website. Will check with Town Accountant to see if monies can go to the “Friends of the Simon Fairfield Public Library” as requested or have to go into the General Fund. If it were to go into the general fund you’d have to ask at the next town meeting to have the funds transferred into that fund.
Shirley – Do I hear a motion to approve the request? Mitch – To declare them surplus? Mike – Right and then the right to give the approval for the Library Board of Trustees to dispose of the property. Mitch – So moved. Seconded - David Furno. All - aye.
Betsy – Looking for Trustee minutes prior to 1980 that go as far back as the 1800’s and a copy of the original agreement between Simon Fairfield and the Town.

10. Appointment of Highway Laborer (Mike read his Memo-Handout) (Dave Furno-Highway employee-recused himself and left the room): Total of thirteen applicants, six met the minimum requirements outlined in the job description, five of the six were interviewed, one withdrew. Mr. Adam Furno (son of Selectman David Furno and nephew of Superintendent John Furno) was the recommendation by unanimous decision of the Highway Laborer Search Committee (Chief Foley, Mitch Cohen, Daniel Heney and Mike) that the Board of Selectmen appoint Mr. Adam Furno subject to the receipt of a clean CORI record. Adam was the only applicant that was a resident of Douglas and his qualifications far exceeded those of the other finalists. John filed a disclosure with the Town Clerk and did not take an active role in the interview process. Town Counsel was contacted regarding questions of ethics and confident everything was done properly.
Motion – Mike Hughes to appoint Adam Furno to the Highway Department as a laborer. Seconded - Mitch Cohen. All - aye. (Dave rejoined the Board)

11. Appointments: Suzanne gave back round information also in packets-
Motion – Mitch Cohen to re-appoint David Branagan to the Economic Development Commission for a term ending June 30, 2009. Seconded – Paula Brouillette. All - aye.
Motion - Mitch Cohen to appoint Ashley Leuci to the Local Cultural Council for a term ending June 30, 2009. Seconded - Paula Brouillette. All - aye.

12. Meal Expense Reimbursement Policy Revision (Handout)): Mike-
Reviewed by the Personnel Board, needs ratification of the Board of Selectmen to go in effect-Items 1, 2 & 3 under OTHER. Supports these changes and requests the Board approve the changes.
Concession of the Board (after brief discussion): Leave Breakfast at $5.00 maximum.
Motion - Mitch Cohen to approve the Meal Expense Reimbursement Policy as presented. Seconded - Paula Brouillette. All - aye.

13. Minutes:
April 18, 2006 Motion - Dave Furno to approve the meeting minutes of April 18, 2006 as presented. Seconded - Paula Brouillette. All - aye.
May 2, 2006 Motion – Mike Hughes to approve the Douglas Board of Selectmen meeting minutes of May 2, 2006 as presented. Seconded - Mitch Cohen. All - aye.
May 16, 2006 Motion - Mitch Cohen to approve the meeting minutes of May 16, 2006 as presented. Seconded - Paula Brouillette. All - aye.
June 6, 2006 Motion - Mike Hughes to approve the meeting minutes of June 6, 2006 as presented. Seconded - David Furno. All - aye.

14. Administrator’s Report: Mike- Informed the Board that the motions for the Special Town Meeting are finished. In the process of emailing out to the individuals presenting them and forwarding to Town Clerk and Moderator tomorrow.

15. Old / New Business:
Old: Mitch- Library office
for Ricky. (Future Agenda)
Shirley- Gleason Court: Mike – The Board acted on recently and initiated a week ago the one way traffic pattern limited from 6am to 2:30pm Monday through Friday working well. Public Safety Committee is meeting again mid-December and at that point will make a recommendation to the Board as to whether it will be a permanent change.
Shirley – North Street Project: Mike – Will inform the Public Safety Committee of recent information received, schedule a meeting earlier if necessary, will be in touch with Ed Taipale and be reviewed again with the Board.

New: Paula – Financial Policies: Request this be scheduled on an agenda before the start of ’08 Budget Deliberations. In particular, disposition of Free Cash and establishing a policy of how that money is distributed on an annual basis. This is something the Financial Adhoc Committee can discuss but as a policy making board that would be something to join in discussion with FinCom, the Administrator and Town Accountant. At this point we have no financial policies.
Paula - Sign in front of Library: Numerous negative comments received. Unless they’ve heard the conversation they have no idea why this piece of plywood is sitting in front of the library. Mike and Shirley had this conversation and he did speak to Rick Colonero who has been busy with other issues but will be painting and putting lettering on it ASAP. The idea was to get feedback on visibility for lettering and location. Hopefully everyone will realize it is not a permanent fixture.

16. Executive Session – Collective Bargaining:
Motion - Mitch Cohen to go into Executive Session at 9:50pm for the purpose of Collective Bargaining and to come out of Executive Session for the purpose of adjournment.
Seconded - David Furno. All - aye. Roll Call Vote - Mitch Cohen-aye, Paula Brouillette-aye, Shirley Mosczynski-aye, Mike Hughes-aye, Dave Furno-aye.

17. Adjournment- Mitch Cohen at 10:31pm. Seconded – Mike Hughes. All - aye.

Respectfully Submitted;

Jane L. Alger
Administrative Secretary
Suzanne Kane
Posts: 661
Joined: Wed May 25, 2005 2:01 pm

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