BOS - November 21, 2006

BOS - November 21, 2006

Postby Suzanne Kane » Wed Nov 15, 2006 3:29 pm

Board of Selectmen
November 21, 2006

6:30 pm
Informational Workshop

7:00 pm
1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

7:05 pm
4. Appointment – Chief Foley

7:15 pm
5. Manchaug Pond Association w/Cedar Meadow Clerk

7:45 pm
6. Street Lights

8:00 pm
7. Tax Classification Hearing

8. BOH Recycling Contract – Sign

9. Homeland Security Presidential Directive

10. Minutes: November 14, 2006

11. Administrators Report

12. Old / New Business

13. Executive Session – Contract Negotiations

14. Adjournment
Future Agenda Items:
Dec. 5th:
7:15 pm – BOH Fee Increase; 7:30 pm – Pole Petition; 7:45 pm – “In Business for the Blackstone”; 8:15 pm – North Street 40B.

TBD: Road Safety & Traffic Issues; CERT Request; Vine St. Sub Division; Financial Policy; Workshop with K&P; Facility Maintenance to Library, Skate Park Committee Update

NOTE: All times are estimates unless denoted as a Hearing.
Douglas Board of Selectmen
Meeting Minutes
November 21, 2006
Approved June 5, 2007

 Workshop:

Madam Chair Shirley Mosczynski called the workshop to order at 6:30 pm in the Selectmen’s Office at the Municipal Center.
In attendance: Paula Brouillette-Vice Chair, Mitch Cohen, Mike Hughes, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane.
Absent: Dave Furno

Informational Workshop – Mike reviewed the following:-Personnel Board
-Chapter 40B Atty. Jay Talerman
-Mike Peterson National Grid Work on 4th Line from Northbridge
-Letter from Mass Collectors & Treasurers
-Guilford of Maine Sale Information
-Police Union
-Webster’s new Town Administrator: Ray Houle
-Rich Preston’s Father
-Manchaug Pond Association

Shirley- Rich Bowen (Kopelman & Paige) to come and discuss outstanding cases. Also review the legal status of the Library & ADA Study. Mike will set up a workshop.

Workshop Adjourned 6:57pm. Moved into the Resource Room

1. Call to Order: Madam Chair Shirley Mosczynski called the meeting to order at 7:04 pm.
In attendance: Paula Brouillette-Vice Chair, Mitch Cohen, Mike Hughes, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane. Absent: Dave Furno
Police Chief Foley, Officer Jared Yanis, Bill Cundiff-Town Engineer, Board of Assessors: Jack Blatchford-Chair, Scott Meizen and Ida Ouillette-Assistant Assessor.
Others: Members of Manchaug Pond Association-David Schmit of 48 Bigelow Rd & President of the Association, Attorney Walter Jabs and Richard Johnston District Clerk for the Cedar Meadow Lake Watershed District in Leicester.

2. Chair Announcements- Shirley
Government Study Committee Questionaires:
Please fill out and return by December 1st. They were mailed out, are on the back of the flyer and available on line.
Fundraiser Saturday November 25th: 8am-8pm at the High School for the family of Mary Marshall (school nurse-who lost an 8 year battle with cancer).
DCR’s Heritage Landscape Inventory Application: Sent in on time and hopefully be one of the communities chosen to receive technical assistance. We will know November 27th.

3. Citizen’s Forum: No one came forward.

4. Appointment (Handout): Chief Foley introduced Douglas resident Officer Yanis and requested he be appointed part-time patrol officer (try to keep at ten). He has a long line of police experience, certified as a RAD and firearms instructor, training officer and full time certified starting in 1997. Finding that as our part-timers get experience and training they leave and go on to other law enforcement departments.
Motion- Mitch Cohen to appoint Jared James Yanis to the Douglas Police Department as a part-time patrol officer. Seconded- Paula Brouillette. All - aye.

Presentations:Chief Foley
-Southern New England AAA Pedestrian Safety Award-Five or more years with no fatalities.
-Gold Award from Southern New England AAA-Recognition of outstanding achievement in traffic safety, will be left in the Selectmen’s office until December 1st then posted downstairs in the Police Station.

5. Manchaug Pond Association (Handout) - David Schmit, Atty Jabs and Richard Johnston came to the table: Atty Jabs passed out draft copies of the actual act they’re proposing. Eventually looking for:a vote of the Selectmen, what they are looking for and how they want it handled and beginning communication with Town Counsel and his office.
Mr. Johnston- gave a brief description of the Watershed District on Cedar Meadow Lake in Leicester-discussion followed: A lake of 144 acres was formed as many lakes and ponds in this region to provide a downstream source of water supply. For many years abutters enjoyed freedom of the lake while the dam and land underneath was owned by the downstream mill. It changed hands and decided the abutters needed their permission to use the lake and artificially held down the water level for 7 years. We formed the watershed district as a means of providing some legal identity, ability to position ourselves to ultimately take control of the dam and hopefully buy it voluntarily. Tried working with the dam owner to make reasonable offers for the property, did not cooperate and as last resort we took the dam by eminent domain which was part of the original language of the act approved by the Legislature. We immediately proceeded to make some repairs to the dam and have had a full lake since 1997. Have a number of programs to monitor the quality of the water and manage the weed population, with future plans to use chemicals sparingly and work closely with the dam safety office to ensure everything is in compliance with State law to maintain it. There is no public boat ramp.
Only person that voted against formation of the district was the dam owner. Mutually beneficial to everyone involved, gone well for abutters and town, working closely with Assessors and Tax Collectors. Annual budget runs between $30 and $50 Thousand Dollars with 85 or 88 abutters, tax rate on a per thousand basis is currently $1.34, based on assessed evaluation and work with the Assessors to minimize cost for mailings. If the watershed district is passed you’re reimbursed completely of all of your costs every year from the district. If you’re a 501C3 corporation you can get officers and directors insurance through Mass Congress or Lake & Pond Associations. Treasurer’s Bond insurance very inexpensive and based on the amount of money in your treasury. Concerned if something happened to one of the dams it would affect the properties here in Douglas. You can not secure any kind of insurance on dams (to the best of my knowledge) in the Commonwealth. It is more likely that the dam will be sold to a real estate developer, something along that line and get a well managed dam with people who are local and on site, who are concerned with the water than you are with a company that’s more concerned renovating a mill and selling off as condominiums. The burden of inspection is to the dam owner and you have to use an independent certified engineering firm to periodically do a visual inspection of the dam at the dam owners expense. Have been in contact with the dam owner and told they are in full support and like to see the project move forward.
We do not have an issue between the organization and the dam owner, there are discussions of purchasing the dam and interested parties are all of those around the lake (120-130 families).
The value and taxes on the property and condition of that resource affects every single person in the Town of Douglas. We’ll be asking for your support in petitioning the general court.
Mike- spoke to Sutton Administrator today, a good idea to arrange a joint meeting. We share same counsel and would be a good opportunity to have them there to work out these issues.
Bill came to the table- This lake as well as Whitins Reservoir contributes water outflow to the Mumford River and our treatment plant shares a link. Recommend the Board seek some sort of commitment from the prospective owner that a minimum flow rate would be maintained in the Mumford river coming out of this pond and be determined through engineering. Atty Jabs- We’ve had internal discussions and understand the importance of this commitment.
Consensus of the Board: Mike to contact the Sutton Administrator to arrange a joint meeting within the next week or two with Sutton, Manchaug Pond Association and Town Counsel and inform Dave Schmidt.

6. Street Lights (Handouts & Memo): Bill came to the table and reviewed the memo from Steve Zisk-Planning/Conservation Agent soliciting feedback and input from the Board. The Planning Board has been requiring lights at intersections of new sub-divisions and builders want to have some level of assurance that once installed will be utilized. This is a new policy in effect for the past year to year and a half. Discussion; Beneficial for safety reasons. Least costly of options to put in a street light at the intersection while developing opposed to after the fact. Mike- Requested a list of all street lights in Town and what the lumens are from National Grid. Future discussions to take place with Mike Peterson of National Grid and Bill regarding the concern of visibility on Main Street at night or if foggy/drizzly, take a look at where lights are now in general in the community, see where they may be most beneficial and thin out if possible.
Consensus of the Board: From a safety perspective this is absolutely necessary.
Motion - Mitch Cohen have Mike send a memo to notify the Planning Board that it is the intention of the Town to utilize these street lights at these new subdivisions at the intersections.
Seconded – Mike Hughes. All - aye.

7. Tax Classification Hearing (Assessors/Handout)– Jack Blatchford, Scott Meizen and Ida Ouilette came forward: Shirley- read the notification placed in the Legal Ads section of Worcester T&G and opened the public hearing. Mr. Blatchford- read their anticipation of the FY07 tax rate to be $10.28 per $1000, a decrease of $ .90 and recommended a single tax rate for all classes of property. Discussion: Residential, commercial, industrial and personal property all tracked separately. The State now mandates an interim analysis done on an annual basis. This is based on prior year not current year.
Motion – Mike Hughes to close the hearing at 8:09 pm. Seconded - Mitch Cohen. All - aye.
Motion - Mitch Cohen to stay at a single tax rate recommended by the Board of Assessors as presented. Seconded - Paula Brouillette. All - aye.

8. Board of Health Recycling Contract (Handout):Mike- This was voted last week at Special Town Meeting and authorized the Board of Selectmen to enter into an agreement with the Town of Blackstone for recycling services. Verification received that the Town of Blackstone agreed to the changes requested, reviewed and approved by our Town Counsel. (Three copies requested be signed). This contract will allow the Town to receive monies from the Town of Blackstone for the tonnage we deliver there. (Currently delivered to a private facility and do not receive any monies). In Blackstone they process the paper and plastic on site and sell it to a wholesaler. As part of the contract we will receive 30% of the tonnage receipts from that, the 70% will be used by Blackstone for their operational costs running the center. It is a good deal, recommed it and ask the Board to sign the contract. There is termination language and the Town does have an out. No vote needed, passed at Town Meeting.

9. Homeland Security Presidential Directive (Handout): Mike- read the letter received from the Town of Millville. Concerns of the impact of the federal homeland security guidelines associated with NIMS-policies and procedures and sent to MEMA.
Shirley will attend the meeting on Wednesday, December 6, 2006 at 5:00pm in the Board of Selectmen Meeting Room at the Millville Town Hall, 8 Central Street. She suggested if others want to attend, to let Suzanne know and she will let them know.

10. Minutes-
November 14, 2006: Motion - Mitch Cohen
to approve the meeting minutes of November 14, 2006 as presented. Seconded - Paula Brouillette. All - aye.

11. Administrator’s Report – Mike:
- Letter from Mass Collectors & Treasurers Association (Handout):
Letter read from Nils Nordberg, Executive Director. Board of Certification renewed for an additional period expiring December 31, 2011, Certification of Treasurer Sharon Brotherton. She continuously attends and successfully completes required courses in municipal law, finance and administration annually. Congratulations to Sharon getting re-certified.

- National Grid Update: Continued communication with Mike Peterson regarding the on-going process to improve electrical service, reduce outages and time of the outages. They’ve been working on adding a new main line into Town to allow for very short outages when they do occur. The main line from Northbridge has been scheduled to be activated on Thanksgiving Day.

- Email from Mike Peterson (Handout): Read regarding the outage that effected Northbridge, Sutton and Douglas on November 9, 2006.

- North Village 40B: Jason Talerman previous attorney at Kopelman & Paige, recently moved to another law firm, has a lot of history with that site and with the prior application involved. He has agreed if the Town is willing, to represent the Town during that entire process at the same rate that K&P is charging the Town for its services. After consultation with the Town Engineer, both agreed he would be the best person to represent the Town because of his expertise with 40B history and knowledge of this site
Motion – Mitch Cohen to appoint Atty. Jay Talerman as special counsel to represent the Town for North Village Chapter 40B Project. Seconded - Paula Brouillette. All - aye.

12. Old / New Business:
Old: Mitch- Library ADA Study & the Facility Maintenance Mgr. Office Meeting:
Previous meeting with the Library Trustees needs clarification-some wanted to move forward right away, some implied they wanted to wait until the study was complete. Talked with members individually and want to see the library thrive. Discussion: Encouraged them to wait and use the Permanent Building Committee.
Motion - Paula Brouillette the ADA Architectural Study recently approved at Town Meeting be deemed a significant project for review and participation by the Building and Facilities Construction Committee. Seconded - Mitch Cohen. All - aye.
Consensus of the Board to have another meeting with the Library Board.

New: Mitch- Verizon & Poles: They’re responsible for removal of old poles where new ones have been put in place. Invite a rep to discuss the issue. Mike- Spoke to Mike Peterson of National Grid to get a catalog of the poles, they keep a tally of where the poles are. They listed we have 15 double poles in the community, they were cataloged and forwarded to John Barron with Verizon and gave him a priority order to have them removed and to proceed as quickly as possible-that was 2 months ago. He will call to have a rep come to a meeting. Shirley- pointed them out to Senator Moore and told him we were having a problem with Verizon.

Paula- 4 Town Update: December 13th, place TBD, Senator Moore attending. Partial agenda:Next phase of study, potential state funding, P&W Railroad.
Paula- TIF’s Update: Mike- sent letters out 6-8 weeks ago, received one and will follow up.
Paula- Budget Letter: Mike- will be meeting with Town Accountant. Several contracts this year. Will put draft out Dec 1st. Paula- Financial Adhoc meeting is December 4th.
Discussion: Request for expenditures and prioritizing, starting with needs. Encourage Highway, Police and Fire departments to put together long range (3-5 years) operational plans. Mike to set up workshop with them and FinCom.

13. Executive Session – Motion - Mitch Cohen to go into Executive Session at 8:50pm for the purpose of Contract Negotiations and to come out of Executive Session for the purpose of adjournment. Seconded - Paula Brouillette. All - aye. Roll Call Vote - Mitch Cohen-aye, Paula Brouillette-aye, Shirley Mosczynski-aye, Mike Hughes-aye.

14. Adjournment- Mitch Cohen at 9:23pm. Seconded – Mike Hughes. All - aye.

Respectfully Submitted;

Jane L. Alger
Administrative Secretary
Suzanne Kane
Posts: 661
Joined: Wed May 25, 2005 2:01 pm

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