BOS - December 19, 2006

BOS - December 19, 2006

Postby Suzanne Kane » Tue Dec 19, 2006 9:26 am

Board of Selectmen
Agenda
December 19, 2006


6:00 pm
Informational Workshop

7:00 pm

1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

7:05 pm
4. COA Request

5. Gleason Court – Public Safety

6. Manchaug Pond Watershed District – Determination & Consent

7. Common Victuallers License Renewals

8. Class II License Renewals

9. Automatic Amusement License Renewals

10. Minutes: June 20, 2006 Executive Session; August 15, 2006 Regular
Session; August 15, 2006 Executive Session; and September 5, 2006.

11. Administrators Report

12. Old / New Business

13. Executive Session – Contract Negotiations

14. Adjournment
_____________________________________________________________
Future Agendas
Jan. 16th:
7:15 pm Hearing: Blackstone Valley Beagle Club License Change

Early March: Layout Hearings

TBD: Road Safety & Traffic Issues; CERT Request; Vine St. Subdivision;
North Street 40 B; Financial Policy; Workshop with K&P; Buildings
Director to Library; Skate Park Update; “Business in Blackstone”
participation decision;
_____________________________________________________________
_____________________________________________________________
Douglas Board of Selectmen
Meeting Minutes
December 19, 2006
Approved June 19, 2007

Workshop:

Madam Chair Shirley Mosczynski called the workshop to order at 6:30 pm in the Selectmen’s Office at the Municipal Center.
In attendance: Paula Brouillette-Vice Chair, Mitch Cohen, Mike Hughes, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane. Absent: Dave Furno

Informational Workshop – Mike reviewed the following:
- Beaupre Case Dismissed
- Library Workshop January 9th with Selectmen: Consensus not to Televise
- Meeting with Superintendent and Business Manager at the High School Thursday, December 21st at 7:00 pm (Handout from Meeting with Department Heads)
- January 17th: Meeting with Sutton Board of Selectmen and Manchaug Pond Association-Here
- January 23rd: Meeting with FinCom, Fire and Police Chiefs and Highway Superintendent-Five Year Plans
- Highway Grants Received (Handout)
- Gleason Court: Public Safety Recommendation (Handout)
- Personnel Board (Handout)
- W2 Question
- Minutes
- Skate Park Committee: Consensus to have Mike ask about using lower parking lot at the Intermediate Middle School
- January 2nd Meeting: Consensus to cancel
- Senior Center Director
Workshop Adjourned 6:55 pm. Moved into the Resource Room

1. Call to Order: Madam Chair Shirley Mosczynski called the meeting to order at 7:03 pm.
In attendance: Paula Brouillette-Vice Chair, Mitch Cohen, Mike Hughes, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane. Absent: Dave Furno
Others:Senior Center Director-Alyssa Graveson and Outreach Coordinator-Patrice Rousseau

2. Chair Announcements- Shirley: No meeting January 2nd.

3. Citizen’s Forum: No one came forward.

4. Council on Aging Request (Handout): Mike- Spoke to the Senior Director within the last month regarding additional funds. FinCom supported. Alyssa and Patrice came to the table. Alyssa gave details for the request of support of a five hour increase in Patrice’s position that would cost approximately $2,800. Patrice gave an overview: Increased duties, increase in the senior population, decrease in hospital time allowed and decrease in family care due to increased work schedule and other family obligations.
Comments/Discussion: Caused by: some State funding cut backs, previous town nurse able to help more. The need for this service always exceeds the capacity. All members agreed with the necessity and expressed their support.
Motion- Mitch Cohen to increase the Outreach Coordinator hours to 25 as of January 1 through June 30, 2007 and request that the Finance Committee support the reserve fund transfer to fund that increase. Seconded- Mike Hughes. All - aye.

5. Gleason Court – Public Safety (Handout): Mike- Recommend the Board make the temporary traffic change implemented: making Gleason Court one way be made permanent, as well as the placement of a Stop Sign on Gleason Court where the Post Office driveway enters onto Gleason Court.
Motion - Mitch Cohen to support the recommendation of the Public Safety Committee and make the recent temporary changes permanent.
Seconded – Paula Brouillette. All - aye.

6. Manchaug Pond Watershed District – Determination & Consent (Handout): Mike- Manchaug Pond is located in Sutton and Douglas and both share the same counsel. Mike spoke to the Administrator in Sutton and they’re both recommending the towns use Kopelman & Paige in this endeavor in the interest of working cooperatively together in this effort and share legal costs. Mike read the Determination and Consent G.L. c.268A, §§17, 19 and 23 and Rule 1.7 that must be signed by both towns.
Motion- Mitch Cohen to approve as submitted. Seconded- Paula Brouillette. All - aye.

7. Common Victuallers License Renewals (Handout): Suzanne – Renewal list, all necessary paperwork and review letter to all boards and committees and their responses.
Per Fire Chief Gonynor-seasonal establishments not inspected this time of year, they are to notify him prior to opening to be inspected. Okay to vote all as one.
Motion – Paula Brouillette to approve the Common Vic Licenses for:-Children’s Haven, Inc dba Children’s Haven, Inc
-Douglas School Cafeteria dba Douglas Elementary School Cafeteria
-Douglas School Cafeteria dba Douglas High School Cafeteria
-Douglas School Cafeteria dba Douglas Intermediate School Cafeteria
-Town of Douglas-Soldiers Field Concession dba Douglas Youth Baseball
-Breezy Picnic Gounds
-Douglas Flea Market Place
-Douglas House of Pizza
-The Donut Shop, Inc dba Douglas Jumbo Donuts
-Douglas Donuts, LLC dba Dunkin’ Donuts
-Drake Petroleum Co Inc dba East Douglas Xtra Mart
-Douglas Convenience Center, Inc dba Family Convenience Center
-GVN Pizza Restaurant, Inc dba Gregory’s Pizza & Restaurant
-Theo’s Corporation dba Harry’s Famous Pizza
-Slovak Catholic Sokol Gymnastic Club, Inc dba Slovak Catholic Sokol Gymnastic Club, Inc
-RD Subs, Inc dba Subway
-The Goodness Store, Inc dba The Goodness Store, Inc
-The Little Coffee Bean
-The Pickett Fence, Inc dba The Picket Fence, Inc
with the condition that seasonal businesses as: Breezy Picnic, Soldiers Field and Children’s Haven be required to have an inspection prior to opening by the Fire Chief.
Seconded- Mitch Cohen. All - aye.

8. Class II License Renewals (Handout): Suzanne – Renewal list, all necessary paperwork and review letter to all boards and committees and their responses. No application received for Daniel Shurick dba Dan’s Auto Repair. All applications complete expect for K2’s Worker’s Comp Certificate of Insurance, he’s in the process of changing insurance companies. Request you approve contingent upon receiving the certificate. Board requested changes added to conditions
Motion – Mitch Cohen to approve the Class II Licenses of:-Douglas Auto & Truck Sales
-Douglas Equipment Corp
-K2 Automotive
-T.J. Lapan Co.
with the approval of K2 Automotive contingent on the receipt of the Workers’ Compensation Certificate. Seconded- Paula Brouillette. All - aye.

9. Automatic Amusement License Renewals (Handout): Suzanne – They both have Common Vic Licenses.
-Breezy Picnic Grounds
-The Goodness Store
Note: Suzanne- Last year there was a Taxi/Limo License and to date no application has been submitted. Home/business number no longer in service
Motion- Mike Hughes to approve the Amusement Licenses for Breezy Picnic Grounds and The Goodness Store. Seconded- Mitch Cohen. All - aye.

10. Minutes-
- June 20, 2006 Executive Session:
Motion - Paula Brouillette approve the Executive Session meeting minutes of June 20, 2006 and release. Seconded – Mike Hughes. All - aye.
- August 15, 2006:Motion - Paula Brouillette approve the meeting minutes of August 15, 2006. Seconded - Mitch Cohen. All - aye.
- August 15, 2006 Executive Session:Motion - Paula Brouillette approve the Executive Session meeting minutes of August 15, 2006 and continue to hold. Seconded - Mitch Cohen.
All - aye.
- September 5, 2006:Motion – Mike Hughes approve the meeting minutes of September 5, 2006. Seconded - Paula Brouillette. All - aye.

11. Administrator’s Report – Mike
- Safety on Main Street (Handout):
Safety Committee has been trying to improve safety on Main Street in addition to Gleason Court. Received a list of street lights and lumens. We’ll be looking at Main Street and other problem areas around town to possibly increase the lighting.
The Safety Committee has also been looking at speed and traffic concerns as well as resident issues. Mike encouraged anyone that does have something they’d like the Safety Committee to address to send it in writing to the Selectmen’s Office and it will be addressed at the committee’s next meeting, they meet monthly.
- Highway Grants (Handout): Memo from Highway Superintendent John Furno read. Mike congratulated the Highway Department for receiving two grants from Central Region Homeland Advisory Council: 10 Traffic Safety Barriers, used in road closures in various situations. A Trailer Mounted Message Board, which can also be used by the Police and Fire Departments, to display messages to the public in an emergency or other event. Available for viewing at the Highway Department.

- Post Office/Senior Center Parking Lot: Mike- The Safety Committee is working to get people off Main Street and utilize that municipal parking area when completed in the spring. There will be signage directing them to park there and not on Main Street.

12. Old / New Business:
Old: None
New: None

Shirley- Reminded of future agenda items.

13. Executive Session – Motion - Paula Brouillette to go into Executive Session at 7:50 pm for the purpose of Contract Negotiations and to come back to Regular Session to adjourn. Seconded – Mitch Cohen. All - aye.
Roll Call Vote - Mitch Cohen-aye, Paula Brouillette-aye, Shirley Mosczynski-aye and
Mike Hughes-aye.

14. Adjournment- Mitch Cohen at 8:54 pm. Seconded – Mike Hughes. All - aye.


Respectfully Submitted;


Jane L. Alger
Administrative Secretary
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
Douglas Board of Selectmen
Executive Session Meeting Minutes
December 19, 2006
Approve and Release June 19, 2007


1. Call to Order:
Madam Chair Shirley Mosczynski called the meeting to order at 7:00 pm.
In attendance: Paula Brouillette-Vice Chair, Mitch Cohen, Mike Hughes, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane.
Absent: Dave Furno
Others: Senior Center Director-Alyssa Graveson and Outreach Coordinator-Patrice Rousseau

13. Executive Session: Motion - Paula Brouillette to go into Executive Session at 7:50 pm for the purpose of Contract Negotiations and to come back to Regular Session to adjourn. Seconded – Mitch Cohen. All - aye.
Roll Call Vote: Mitch Cohen-aye, Paula Brouillette-aye, Shirley Mosczynski-aye and Mike Hughes-aye.

-Call to Order: Madam Chair Shirley Mosczynski called the Executive Session part of the December 19, 2006 meeting to order at 8:12 pm in the Selectman’s office.
Discussion/Comments: Everyone had a chance to review Mike’s contract. Consistency of definitions of titles and authority from different towns on the salary sheet. Mike - No updated ’07 survey from MMA available yet.

Mike Guzinski left the room at 8:00 pm for the Board to caucus.

Administrator’s Contract Discussion: Shirley – asked the Board for their input.
- Salary and/or percentage increase based on level of achieving satisfactory performance review. Propose a range instead of a fixed number. Change the fixed annual increases of 4/2/2, to set an example of a little under 3% as a fixed COLA. Additional 1.75% for satisfactory review vs 2%-not much difference as far as incentive. Clearly define satisfactory annual review-increases based on performance review. All agreed not a 4, but be flat over 3 years..
Looking at revenue increases every year, with our current salaries doing probably 5% a year between steps and COLA’s-that’s $500,000 our entire new revenue every year. Mike’s contract is very reasonable.
Consensus of the Board: 2%/2%/2%. (6% in the fixed) and 2 ½ % over the three years (7 ½%) upon the Executive Administrator achieving a satisfactory annual performance which totals 13.5 % over 3 years.

Discussion of Position changed to Town Manager: The Executive Administrator’s position (contract) is terminated. If this happens before three years you re-negotiate, more responsibilities.

Mike Guzinski came back into the room at 8:23 pm.

Shirley – Informed Mike that in Section 4, Salary, he had 1.75% for receiving a satisfactory annual performance and the Board is considering 2 ½ %, and Exhibit A increase, the Board would like to see that at 2%, 2% and 2%, instead of his 4%, 2% and 2%. Mike – Pleased with the final result. Mike H – We thought it was reasonable, just shifting the numbers. Shirley – informed of the discussion regarding possible position change to a Manager. Paula – Hoping the Personnel Board will also look at this as more performance based.
The Board recessed as Mike made the approved contract changes.

Motion - Mitch Cohen to approve the contract-Employment Agreement for the Douglas Executive Administrator 07/08-as written. Seconded – Mike Hughes. Roll Call Vote: Mitch Cohen-aye, Paula Brouillette-aye, Shirley Mosczynski-aye, Mike Hughes-aye. All - aye.
(Three copies signed)

Motion – Mitch Cohen to leave Executive Session at 8:53 pm and return to open session for the purpose of adjournment. Seconded - Paula Brouillette.
Roll Call Vote: Mitch Cohen-aye, Paula Brouillette-aye, Shirley Mosczynski-aye, Mike Hughes-aye. All - aye.

14. Adjournment- Mitch Cohen at 8:54 pm. Seconded – Mike Hughes. All - aye.


Respectfully submitted,


Jane L. Alger
Administrative Secretary
Suzanne Kane
Moderator
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