BOS - June 5, 2007

BOS - June 5, 2007

Postby Suzanne Kane » Wed May 30, 2007 3:37 pm

Board of Selectmen
Agenda
June 5, 2007


7:00 pm

1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

4. Chapter 43D Update

5. Fire Department Appointments

6. Annual Appointments

7. Board of Selectmen Policy

8. Minutes: Nov. 21, 2006; Nov. 21, 2006 Exec. Session; Dec. 5, 2006; Dec. 5, 2006 Exec. Session

9. Matteo D’Anello, Trustee Land Court Issue

10. Administrators Report

11. Old / New Business

12. Executive Session – Collective Bargaining

13. Adjournment
_____________________________________________________________
Future Agenda Items

June 19th:
Liq. License Violations; 43D Contract Approval; Webster Street 40B; Building Dpt. Fees

June 18th: Joint meeting w/ZBA, BOH, ConCom, EDC, Water/Sewer; and Planning Board.

June 26th: Joint w/ZBA and BOH – various issues. (6:30 pm)

TBD: Skate Park Update; Fraud Policy; Workers Comp Policy; Financial Policy; ACO Contract; Personnel Policies;
NOTE: Times are estimates unless denoted as a Hearing.
_____________________________________________________________
_____________________________________________________________
Douglas Board of Selectmen
Meeting Minutes – June 5, 2007
Approved February 26, 2008


1. Call to Order:
Chairman Mike Hughes called the meeting to order at 7:00 pm.
In attendance: John Bombara-Vice Chair, Paula Brouillette, Mitch Cohen, Scott Medeiros, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane.
Others present: Treasurer-Sharon Brotherton, Personnel Board Chair-Dave St. George, Conservation Chair-Marylynne Dube, Mike Yacino, Linda Brown, Dan Heney, Building Commissioner-Adelle Reynolds, Jane & Wyllie Lanpher, Eben & Ellie Chesebrough, Steve “Cuppy” Dix
T&G Reporter-Steve Foskett & Others

2. Chair Announcements: None

3. Citizen’s Forum: None

4. Chapter 43DGrant Update (Handout): Mike G Hal Davis will be at the next Board meeting the 19th to discuss Economic Development Initiative with CMRPC and talk in more detail about the grant. Met in Boston with Economic Development Chair-Hal Davis, Atty Lisa Mead, Atty Adam Costa and the Inter-Agency Permitting Board about a week and a half ago. Thanked Hal for doing an outstanding job leading our presentation to the Board, they unanimously approved the grant for $150,000-the maximum allowance. Request the Board execute the documents at that meeting and will overnight the package to Boston. Paula Recommended putting together a visual time line of what Expedited Permitting is, over laying the period of 180 days for all departments, to be completed for the meeting on the 18th. Scott Mandate in our process that a committee be formed with a representative member of all Boards. This would be an initial way to facilitate communications between the Boards and completion of the project. Mike G In our grant proposal we have funding for a Permit Coordinator who will bring that knowledge in house and set up a structure within our own regulatory Boards. Starting next year there will be more competition and they will be a lot tougher on how specifically the grant money is used. Mike H Paula had a good suggestion. Want to make sure the meeting on the 18th is as productive as possible.
Marylynne Dube Conservation members all want to attend but meetings are on the 1st & 3rd of the month. Can’t change their meetings as they’re mandated by law to review and hold the public hearings, will send a representative if they have a quorum. Request this be taken into consideration when future meetings are scheduled. Mike G Will do the best as it’s hard with so many Committees meetings.

5. Fire Department Appointments (Handout): Mike G Read the memo from Fire Chief Donald Gonynor requesting the Board’s approval of the list of Firefighters and their classifications for the next fiscal year
Motion - Mitch Cohen appoint the Firefighters as presented. Seconded - Paula Brouillette. All - aye.

6. Annual Appointments (Handout): Suzanne Reviewed the packet. Letters sent to Board and/or Committee Chairs for recommendations and those whose term is up. Request the Board only appoint those marked “yes”. Every Board/Committee with an opening has been on cable and the Town website.
ZBA Opening (Handout): Mike G Email received from ZBA Chair Colin Haire. ZBA is recommending the appointment of Dan Heney as a permanent member and to re-appointment George Burns as an alternate to finish any pending cases as he indicated he sent his letter of resignation and will not be sitting on any future cases. Request the Board’s consideration as they will not have a quorum for their June 14th meeting and they will review the other three applications at their next meeting.
Scott- Read a “Public Disclosure” regarding his position as a Civil Engineer with Andrews Surveying and Engineering and on the Douglas Board of Selectmen. A copy has been filed with the Town Clerk as per Conflict of Interest Regulation.
Motion - Mitch Cohen to appoint George Burns as an Alternate Member to the Zoning Board of Appeals for a term ending June 30th, 2007.Seconded - Paula Brouillette. All - aye.
Nay - John Bombara.
Consensus of the Board after discussion: Being there are multiple applicants, review the applications, come up with questions and invite them to be interviewed at the end of the Board’s meeting the 19th.
Remaining Appointments/Boards/Committees Reviewed/Discussed:
Capital Improvement- Paula offered to fill a Department Rep opening through 2008.

Motion - Mitch Cohen appoint the appointments as presented and amended by Suzanne.
Seconded - Paula Brouillette. Nay - John Bombara and Scott Medeiros.
Motion Passed three to two.


7. Board of Selectmen Policy (Handout): Mike G Approximately one year ago the Board of Selectmen, as part of his goals asked Mike to set out Operating Policies and Procedures for the Board of Selectmen and to set a framework to create new policies for the Board. Contacted several other communities for their input. Some were willing to share some of the work they did. It’s a ten page policy that sets a base for the Board of Selectmen and the Town to build off of and have some stability. If approved would be taken up by the Board of Selectmen every year right after Town Election, review them and see if any changes need to be made.
Questions/Discussion/Suggestions. Complimented and thanked Mike on an excellent job.
Mike G recommended a revised manual be re-submitted to the Board on the 19th.

8. Minutes: November 21, 2006:Motion– Mitch Cohen approve the minutes of November 21, 2006 as presented. Seconded - Paula Brouillette. All - aye.
Abstain– John Bombara and Scott Medeiros.
-November 21, 2006 Executive Session:Motion– Mitch Cohen to approve and retain the Executive Session minutes of November 21, 2006 as presented. Seconded- Paula Brouillette. All - aye. Abstain– John Bombara and Scott Medeiros.
-December 5, 2006:Motion– Paula Brouillette approve the meeting minutes of December 5, 2006. Seconded- Mitch Cohen. All - aye. Abstain– John Bombara and Scott Medeiros.
-December 5, 2006 Executive Session:Motion– Paula Brouillette to approve the Executive Session Meeting Minutes and hold for December 5, 2006. Seconded- Mitch Cohen. All - aye.
Abstain– John Bombara and Scott Medeiros.

9. Land Court Issue Matteo D’Anello (Handout): Sharon Brotherton came forward. Land was put up for foreclosure with the Land Court Attorney and a hold was put on this piece of property. They made a mistake in his office, actually notified the wrong owner and the whole thing went through before the mistake was realized. Because of this, the law states that once a piece of property is foreclosed on, the Board of Selectmen is now the custodian of the Town owned property. The owner has one year from the date of foreclosure to reverse that, but the Board of Selectmen can take a vote and Vacate the Final Judgment. This property is part of a several lot parcel that’s being developed, some of the land is being donated to the Town to be conservation land. Everything is paid in full, taxes paid and now up to the Board to Vacate the Final Judgment so it can be put back in the owner’s name.
Motion- Paula Brouillette move that the Board authorize the Treasurer to Vacate the Final Judgment entered in Land Court and in the matter of Town of Douglas v. Matteo D’Anell, Trustee, case number 130203 T.L., involving real property located on Chestnut Street. Seconded - John Bombara. All - aye.

10. Administrators Report: Mike G
- Administrative Assistant Building Inspector Office Advertising:
Jane Lanpher is retiring at the end of this month after 20 years of service to the Town. Have been working with the Building Inspector, down to seven applicants and ready to start interviewing the finalists to have someone on board to have some of that knowledge passed on before Jane’s retirement. Extended appreciation and thanked Jane for all her hard work she put in for the Town for a long time.
-North Village LIP: Received from Heritage Design Group yesterday. Atty. Taipale has asked the Board approve and have the Chair sign that document. Request the Board make a motion to authorize the Chair to sign the document and not release until the Town Engineer has had time to properly review and okay it as requested. If there is a problem, will hold it and put it on the next agenda this way it does not hold up the project. This is in agreement with the MOU we worked on for quite a long time and have the Town Engineer make sure it’s in compliance.
-Work done at Cemetery: Extended thanks to Sheriff Guy Glodis’ Office for working with us to send a crew. They spent four days in Town working hard to improve several of our cemeteries.
Working to have another crew sent hopefully in August to work with Conservation Commission to clear areas of entrances to conservation land for parking.

11. Old / New Business
Old: Mike H– Keyless Entry System: Mike G
Will start pushing harder along.
New: Paula– Co-ordinate Representation of Board of Selectmen at events. Discuss at a regular meeting and see who is available to attend and get a commitment. Suzanne- Some are exclusive only to the Chair.
Mitch– Memorial Day Parade: Participated and thanked Bob Holmes and Sgt. Zifcak for organizing a great parade. The square across from the Municipal Center had 14 trees in memory of those that lost their lives in WWII. We’ve lost 6 and it was suggested by Sgt. Zifcak that we pursue replanting some of those trees and like to see that done. Request Mike take an informal look at doing that and possibly solicit donations to have trees there next Memorial Day.

Mike H reminded of future agenda items. Consensus of the Board cancel July 3rd meeting.

12. Executive Session: Motion- Mitch Cohen to go into Executive Session at 8:20 pm for the purpose of Collective Bargaining and to leave Executive Session for the purpose of adjournment.
Seconded - Paula Brouillette. All - aye.
Roll Call Vote: Mitch Cohen-aye, Paula Brouillette-aye, Mike Hughes-aye, John Bombara-aye,
Scott Medeiros-aye.

13. Adjournment- Mitch Cohen motion to adjourn at 9:23 pm.
Seconded – Paula Brouillette. All – aye.


Respectfully submitted,

Jane L. Alger
Administrative Secretary
Suzanne Kane
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