Minutes, February 27, 2008

Minutes, February 27, 2008

Postby dougadmin » Thu Jun 26, 2008 6:49 am

Douglas Cable Advisory Committee
Meeting Minutes
Wednesday, February 27, 2008 – Douglas Municipal Center

Prepared by Mitch Cohen

Members present: Tom Devlin, Mitch Cohen, Rich Preston, Eben Chesebrough, Fred Fontaine
Staff present: None
Absent:, Mark Willand, Carol Field
Audience: None

1. Tom Devlin called the meeting to order at 7:14pm.
2. Tom noted the meeting of February 13, 2008, was not held due to lack of a quorum.
3. The Committee reviewed the minutes of September 10, 2007. An amendment was offered indicating the minutes approved were March 19, not March 12. An amendment was offered to change “Policy” to “Guide” in meeting recording/air policy. Motion made by Mitch, seconded by Rich, to approve the minutes of September 10, 2007, as amended. Vote unanimous in favor.
4. The committee reviewed the minutes of September 17, 2007. It was noted this meeting is where we approved the March 12, 2007 minutes, and purchased the Visual Hub software. Motion made by Mitch, seconded by Rich, to approve the minutes of September 17, 2007, as amended. Vote unanimous in favor with Eben abstaining.
5. Tom noted we have received from Charter the annual franchise fee of $1246.50.
6. Tom noted the following letters from Charter: Notice of channel lineup change, information on the digital transition for 2009, and the annual rate regulation letter.
7. Tom noted a meeting of MassAccess on March 14, 2008, in Waltham.
8. Tom noted the annual ACM/NE conference in Providence May 9-10, 2008.
9. Tom noted the annual ACM national conference in Washington, DC, July 9-12, 2008.
10. Discussion took place on the franchise fee, which is 50 cents per subscriber per year, specifically on how to account for it. Discussion will continue at the next meeting.
11. January expenses: Wages: $1136.48, Repairs: $270.00, Office Supplies: $59.67, Total: $1466.15.
12. Simple recording equipment setup: Mitch to follow up with Sony on determining recommended camera.
13. Fred arrived at 7:35pm during the above item.
14. Keyless entry system – installation is underway. Discussion took place on how many key fobs would be needed.
15. Mitch reported that Daniel has signed and submitted a resignation letter, effective February 25, 2008. He is willing to continue in the position until it is filled.
16. Tom submitted an advertisement to the Blackstone Valley Tribune for the Coordinator position.
17. The Committee discussed the Coordinator job description.
18. Tom recommended lowering the pay to $12-$15/hour. Rich suggested that the Coordinator be able to teach the production class. Eben and Mitch suggested the job description be forwarded to the Personnel Board to seek input from them, and to copy the Executive Administrator.
19. Motion made by Mitch, seconded by Eben, to approve the Cable Access Coordinator job description as amended: three years video experience preferred, and to attend all meetings and act as recording secretary. Vote unanimous in favor.
20. Discussion took place on a policy on video copy requests. Fred suggested that as a courtesy we should make copies. All in favor, to discuss further at a future meeting.
21. Rich suggested future discussion of archiving and backup. Mitch will prepare recommendations.
22. Rich updated the Committee on the Winter Production Class, which is ongoing. Eight students are participating. The Spring class has not yet been scheduled.
23. There are no new Charter complaints.
24. Next meetings are March 12 and March 26.
25. Motion made by Eben, seconded by Mitch, to adjourn. Vote unanimous in favor.
26. Meeting adjourned at 8:35pm.
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