BOS - February 3, 2004

BOS - February 3, 2004

Postby Suzanne Kane » Wed Nov 05, 2008 2:11 pm

Board of Selectmen
Agenda
February 3, 2004


7:00 pm

1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

4. Executive Session – Contract Negotiations – Union Personnel

7:05 pm
5. Budget Discussion – Rich Mathieu and Personnel Board

7:15 pm
6. Gift of Conservation Land – Steve Zisk

8:15 pm
7. Chapter 61 – Process to sell land – Bill Cundiff

8:30 pm
8. Zoning Changes – Hal Davis

9. Economic Development Phase II Update – Hal Davis

10. Blackstone River Watershed Advisory Committee Appointment

11. Set up meeting with Library Trustee’s

12. Minutes – January 20, 2004 Regular and Executive Session

13. Fence Update

14. Old / New Business

15. Adjournment
___________________________________________________________________________
Future Agenda Items:
February 17, 2004:
• Space Needs
• Assessors Appointment
March 16, 2004: • Open Warrant
*** Need to start scheduling Budget Workshops ***
__________________________________________________________________________
__________________________________________________________________________
Board of Selectmen
Meeting Minutes
February 3, 2004
Approved March 23, 2004

1. Call to Order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:10 pm.
In attendance: Paula Brouillette, Rich Preston, and Administrative Assistant Suzanne Kane. Edward Therrien and Ron Forget not present.

Other Staff and citizens: Police Chief Patrice Foley, Town Accountant Rich Mathieu, Town Engineer William Cundiff, Conservation Commissioner Steve Zisk, Personnel Board member BettyAnn McCallum, Economic Development Committee Chair Paul Peterson, and Economic Development Committee member Edwin Taipale.

2. Chairman’s Announcements:
• Officer Aaron McLaughlin:
Shirley Mosczynski read from a letter received by Police Chief Patrick Foley, from Edward M. Sheridan, Esq., dated January 15, 2004, re: Officer Aaron McLaughlin which commended Officer McLaughlin for being professional, courteous and focused on doing his job for the best interest of the community he serves in dealing with Mr. Sheridan’s client. The Board of Selectmen thanked Officer McLaughlin for a job well done.

3. Citizen’s Forum:
No citizens came forward.

4. Executive Session – Contract Negotiations – Union Personnel:
Rich Preston made a motion to go into Executive Session at 7:15 pm, for the purpose of Contract Negotiations – Union Personnel, and returning to regular session to finish agenda items. Paula Brouillette seconded the motion. Paula Brouillette – aye, Rich Preston – aye, and Shirley Mosczynski – aye.

Rich Preston made a motion to adjourn from Executive Session at 7:40 pm, for the purpose of returning to regular session. Paula Brouillette seconded the motion. Paula Brouillette – aye, Rich Preston – aye, and Shirley Mosczynski – aye.

Rich Preston made a motion to approve the three year Police Union Contract as presented. Paula Brouillette seconded the motion. All – aye.

5. Budget Discussion – Rich Mathieu and Personnel Board:
In the agenda packet is an email from Personnel Board Chair Leslie Navaroli, dated January 15, 2004.
• COLA: Personnel Board member BettyAnn McCallum came to answer questions about the Personnel Boards decision to recommend a 5% COLA to the Board of Selectmen. BettyAnne McCallum stated they had first decided to recommend an increase to Municipal employees equitable with the Police, Teachers Union and non-teaching personnel’s increases. They could not get that information so they decided to vote no number. Ms McCallum stated they were ‘pushed’ to give a number so they did an average of what was given the last couple of years. BettyAnn McCallum stated they still feel it should be the same as the union personnel. Shirley Mosczynski asked why the Personnel Board felt pushed. BettyAnn McCallum stated she thought they had to give a number. Rich Mathieu apologized if he had given them that impression, stating that was not his intention. Paula Brouillette told BettyAnn McCallum that the Board just signed off on the Police Union contract; they should use that number. Paula Brouillette also stated she does not feel a need to pin point a number. BettyAnn McCallum asked if she could get a copy of the Police Union Contract, they were unable to get a copy of the School Union Contract. Paula Brouillette said she would make sure the Personnel Board gets a copy of the Police contract. BettyAnn McCallum asked when the School would be done with their negotiations. Shirley Mosczynski reported that they just started. She reported the Police Union agreed on 3%, they understand the constraints of the Town. BettyAnn McCallum responded that everyone does. Consensus of the Board to have the Personnel Board review the information and come back with a new number for the COLA.
• Budget: Rich Mathieu handed out a memo, dated February 3, 2004, re: FY05 Budget – Status Update, and a letter from Connie Verge, dated February 3, 2004. Rich Mathieu stated he removed the usage of Free Cash and the Personnel Boards’ COLA recommendation of 5% per a request from the Finance Committee. Shirley Mosczynski read the letter from Connie Verge in which she gave the Schools bottom line draft budget of $10,673,521. Shirley Mosczynski reported that the School Committee was meeting tomorrow to review their budget. Paula Brouillette stated the Town is in a 2 ½ million dollar deficit with Connie Verge’s number added in and the two changes from Rich Mathieu. She stated that this is a budget that they do not have the ability to manage; they have a lot of work to do. She recommends they look at producing an estimate of revenues that could be available. They need to have a conversation with both schools to narrow the gap on the numbers. Rich Mathieu urged the Board of Selectmen to meet with the School Committee as soon as possible. Rich Preston asked if they were looking at a 23% increase in the Schools budget. Shirley Mosczynski stated they need to set up budget workshop meetings on off meeting days. Paula Brouillette stated she is not sure what the School is able to do. Shirley Mosczynski suggested sending a memo to the School Committee inviting them to a workshop. She suggested giving three dates for them to choose from, February 10th, 17th, or the 24th. Ask them which time is best for them to meet. Shirley Mosczynski stated they also need to have a meeting with just the Board of Selectmen on the budget. Shirley Mosczynski stated Finance Committee Chair Pamela Holmes is setting meetings up with the Departments, the Selectmen can sit in on them; that way the Department’s don’t have to go over it again for the BOS. Paula Brouillette asked Rich Mathieu if he has heard anything from the State. Rich Mathieu stated that Chapter 70 has increased. Paula Brouillette stated $370,000 has offset the deficit, without that it would have been 3 million. Rich Mathieu stated that he, Michael Guzinski, and Town Treasurer Sharon Brotherton will be meeting on Monday with Financial Advisor Clark Rowell, after Sharon Brotherton will bring bonds to the Board for their signature. Consensus of the Board to discuss the budget on February 17th, and at workshops on February 10th, and 24th.

6. Gift of Conservation Land – Steve Zisk:
In the agenda packet is a letter to the Board of Selectmen, from Planning/Conservation Agent Steve Zisk, dated January 28, 2004, re: Gift of Land to the Conservation Commission French Property off of Makowski Drive; site maps; and a copy of a Land Transfer Agreement between Charles French and the Douglas Conservation Commission, dated January 6, 2004. Conservation Agent Steve Zisk reported to the Board that Mr. Charles French, 129 Douglas Pike, Uxbridge MA, came to the Town last spring with his intentions of preserving his land as it is. Steve Zisk stated that before going further and to protect the Town, he asked Town Counsel to put a plan together. He stated it will protect the Town in case he does all the work involved in accepting the land and then Mr. French backs out, the Town will not be out any money. Steve Zisk stated there is approximately 20 acres of land for conservation. After they get approval, they will do a site walk. Steve Zisk stated he asks for consent from the Board of Selectmen; are they amenable to this gift of land. Consensus of the Board, that when it is time to sign the deed to accept the gift of land, as described in the Land Transfer Agreement provided, they will. Rich Preston gave his support. Paula Brouillette stated she would like to see documentation on the process; what happens when land is gifted for Conservation. Steve Zisk agreed it was a good idea. Shirley Mosczynski stated she is in favor of Conservation moving forward. Rich Preston stated it’s good to see Conservation building a land bank.

7. Chapter 61 – Process to sell land – Bill Cundiff:
Taken out of order after item 13 due to time. In the agenda packet is a spreadsheet entitled Chamberlain Property – Phase I Plan of Action, dated February 3, 2004. Bill Cundiff reported that he sent out RFP’s to three engineering firms for estimates for items as listed in his spreadsheet. Looking at what he has gotten back so far, his time frame estimates are conservative; the contractors are telling him the job can be done in weeks rather than months. Bill Cundiff stated he feels Items 1 – Preliminary Investigation (Soil Evaluation and Wetland Delineation) and Item 2 – Property Boundary Survey, are the prudent items to take care of. While those are going on they can work on Item 3 – Preparation of Bid Documents. He suggested doing Phase I (frontage lots only) and II (frontage lots and some development of interior land) as one package and feels it can be done before the fiscal year ends. Rich Preston asked about Phase I and II. Bill Cundiff stated Phase I would only return the investment; Phase II would return investment and bring in more money. He stated they would get a better dollar value on the bid. Rich Preston stated they need to think about how far they want to go into Phase II; just how much do they want to get back. Bill Cundiff stated there is a third option, prepare bid documents with alternatives. Rich Preston asked if in the separate phases, is it a reasonable way to qualify what they want put on the land. Bill Cundiff stated that would be complicating the bids. Paula Brouillette added that they need to look at how much to recoup, but also they now own the land, what do they ant to see it be. She stated there are two parts; the financial part and then what they want to see for the land. The second part; they encourage certain types of development, can they do something that would be a model for what is beneficial for the Town. She stated she would like to have at least one conversation like that. Shirley Mosczynski asked if Paula Brouillette was talking about waiting to see the Zoning changes, flexible zoning or over 65 housing. Paula Brouillette stated yes, she would like to talk about it all. Rich Preston stated he has some interesting ideas and he would like to have Bill Cundiff do several plans. Bill Cundiff stated that Steve Zisk has done a flexible development for that property. At the next Planning meeting they will be reviewing that concept. Bill Cundiff stated he plans to have the proposals for items 1 and 2 by the Selectmen’s next meeting, they can decide which consultant to go with then. He suggests he starts preparing the two bid documents, after they come in they can make decisions at a later date. Paula Brouillette asked if they had to have a Town Meeting prior to putting the bids out. Bill Cundiff stated he feels it’s a smart thing to do. Paula Brouillette stated they can do it at the Annual Town Meeting. Shirley Mosczynski stated they also need to know when the final purchase payment is made; does Bill Cundiff feel the survey should be done prior? Bill Cundiff suggested they wait until their next meeting when he has the proposals.
• Proposal from Carla Cataldo, M.P.P.:
Bill Cundiff stated he received a proposal from Carla Cataldo, dated January 20, 2004 for the Downtown Improvement project. He stated the first round of Grant Applications is due March 12th. Shirley Mosczynski asked if he felt that was possible. Bill Cundiff stated yes; it’s just a prelim application, not a glitzy thing. When asked how Carla Cataldo will be paid, Bill Cundiff stated he has a consulting line in his budget that he feels could be used for this. Rich Preston made a motion to approve the Work Authorization for Carla Cataldo, M.P.P. as presented subject to suitable funding. Paula Brouillette seconded the motion. All – aye.

8. Zoning Changes – Hal Davis:
In the agenda packet is a Town of Douglas Proposed Warrant Article. Taken out of order after Item 9. Economic Development Committee Chair Paul Peterson, and Economic Development Committee member Edwin Taipale came before the Board because Economic Development Chairman Hal Davis could not be present. Edwin Taipale talked about the proposed zoning changes that the Board of Selectmen forwarded to the Planning Board. They did not have a Warrant Article at that time. He stated he is the attorney that represents Mr. Sullivan, the land owner. Edwin Taipale stated he drafted the Warrant Article. He stated that all other Boards are in agreement with it. Edwin Taipale asked the Board of Selectmen for their support and present the Warrant Article to the Planning Board. Paula Brouillette commented on the report stating they should be very cautionary about the costs for putting in the infrastructure. She asked how the costs are proportioned, what are the Towns responsibilities. She stated she feels that is an important part for the Economic Development Committee to put together for the Board. Bill Cundiff explained what the warrant article is. Rich Preston made a motion to submit the proposed Warrant Article to the Planning Board for review. Paula Brouillette seconded the motion. All – aye.

9. Economic Development Phase II Update – Hal Davis:
In the agenda packet is a memo to the Economic Development Commission, from Kenneth P. Cram, P.E. and Maryanne Thurrott, Vanassee & Associates, Inc., dated May 2, 2003, re: Proposed Industrial Development Douglas, Massachusetts; and Town of Douglas Industrial / Commercial Park Feasibility Study: Phase II. There was discussion about the Phase II study and specifically the recommendation on page 3, Abandonment of Old Douglas Road, that should read ‘discontinued’ not ‘abandonment’. Bill Cundiff stated it has to be discontinued; and because it is 500 feet from another Town, it has to be discontinued in the other Town also.

10. Blackstone River Watershed Advisory Committee Appointment:
In the agenda is a letter to Local Officials, from The Commonwealth Of Massachusetts Executive Office of Environmental Affairs, dated December 18, 2003, re: Blackstone River Watershed – Five Year Action Plan; Blackstone River Watershed Advisory Committee Contact Information Form; Blackstone River Watershed map; a memo to the Conservation Commission, Open Space and Planning Board, from Suzanne Kane, dated January 26, 2004, re: Blackstone River Watershed – Five Year Action Plan; and a letter to Suzanne Kane, from Community Development, dated January 29, 2004, re: Blackstone River Watershed – five Year Action Plan. Taken out of order after item 6 due to time. Shirley Mosczynski read the letter from the Executive Office of Environmental Affairs. She reported that per the memo from the Community Development office, Conservation Commission and the Planning Board are recommending the appointment of Marylynne Dube, Linda Brown and William Cundiff. Suzanne Kane reported that Open Space Committee was in agreement with this recommendation stating they felt the Town would be well represented. Rich Preston made a motion to appoint Marylynne Dube, Linda Brown, and William Cundiff to the Blackstone River Watershed Advisory Committee to develop a Five-Year Watershed Action Plan. Paula Brouillette seconded the motion. All –aye.

11. Set up meeting with Library Trustee’s:
In the agenda is a memo to the Board of Selectmen, from Suzanne Kane, dated January 27, 2004, re: Meeting with Library Trustees. Shirley Mosczynski stated she thought they should have a meeting with the Library Trustee’s and the Library Building Committee, February 10th along with the Budget Workshop. She suggested having the budget discussion at 6:00 pm and the Library discussion at 7:00 pm. Shirley Mosczynski stated she would just like to sit with the Library Trustee’s and the Library Building Committee. Paula Brouillette recommended a Permanent Construction Committee and wondered if this was the appropriate project to start that discussion with. Suzanne Kane will set up the workshop.

12. Minutes – January 20, 2004 Regular and Executive Session:
• January 20, 2004 – Regular Session:
Rich Preston made a motion to approve the minutes of January 20, 2004 – Regular Session. Paula Brouillette seconded the motion. All – aye.
• January 20, 2004 – Executive Session: Rich Preston made a motion to approve the minutes of January 20, 2004 – Executive Session but not release. Paula Brouillette seconded the motion. All –aye.

13. Fence Update:
In the agenda packet is an email to Rich Preston, from Suzanne Kane, dated January 22, 2004, re: Fence Issue; Town of Douglas Board of Appeals decision, dated August 22, 1989; a letter from Eileen Cardogno, dated August 28, 1989, re: Kevin Bliss d/b/a Douglas Mall Corp.; Site map; Board of Selectmen minutes, September 13, 1989; Board of Selectmen minutes, April 4, 1990; an email to Suzanne Kane, from Rich Preston, dated January 23, 2004, re: Fence Issue; a memo to Adelle Reynolds, from Suzanne Kane, dated January 28, 2004, re: Board of Appeals Conditions; and a letter to the Board of Selectmen, from Town Counsel, dated January 27, 2004; re: Bliss Liquor License. Rich Preston reminded the Board that an abutter came to complain about the fence; the design of the fence is inadequate and he is not sure if the condition from the first Liquor License still holds since the License Holder is not the same person now. Shirley Mosczynski stated she would like to hear what Adelle Reynolds hears from the building owner; she hopes the present owner of the building along with Bailey’s will get together and resolve the issue. Shirley Mosczynski stated the Board received a letter from another tenant of the building regarding noise coming from Baileys; that issue has been resolved. Rich Preston asked that this item not fall through the cracks.

14. Old / New Business:
Old:
• 4 Town Meeting:
Paula Brouillette reported that there will be a 4 Town meeting in Douglas this Friday at 10 am to go over the presentation for full Boards of Selectmen on February 18th, in Northbridge.
New:
• Presidential Primary Warrant: Town Clerk Christine Furno provided the Presidential Primary Warrants for elections on March 2, 2004. The Board signed the warrants. Shirley Mosczynski suggested their meeting, scheduled for March 2nd should be changed to the 1st.
• Memo from Sharon Brotherton: Shirley Mosczynski referred to the memo sent to the Board of Selectmen, from Town Treasurer Sharon Brotherton, dated February 3, 2004 on the Insurance Advisory Committees recommendation for Health Insurance. She suggested a copy be sent to the School Committee. Paula Brouillette stated that there were two School representatives on the Advisory Committee but there is a call to action in the memo, she does not have a problem sending it to the School Committee. She suggested asking the School Committee to strongly consider the recommendations of the Insurance Advisory Committee. Rich Preston agreed; forward it for their information.
• Email from Mass Electric Michael Peterson: Shirley Mosczynski referred to the email received from Mass Electric Michael Peterson, dated January 27, 2004, re: MECo Police Fire Meeting. Shirley Mosczynski asked that if anyone is interested in attending the 2004 Emergency Preparation Meeting, please let Suzanne Kane know.

15. Adjournment:
Rich Preston made a motion to adjourn at 9:10 pm. Paula Brouillette seconded the motion. All – aye.


Respectfully submitted:



Suzanne Kane
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