BOS - June 15, 2004

BOS - June 15, 2004

Postby Suzanne Kane » Wed Nov 05, 2008 2:48 pm

Board of Selectmen
Meeting Minutes
June 15, 2004
Approved August 17, 2004

1. Call to Order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:03 pm. In attendance: Paula Brouillette, Rich Preston, David Furno, Edward Therrien, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane.

Other staff and citizens: Police Chief Patrick Foley, Town Accountant Rich Mathieu, Town Engineer William Cundiff, Carol and Lewis Lyons, Donna Fortier, Robert Ryback, Katherine Quinn, Kimberly and Joseph Cicero, Christine George, Genevieve Rudick, Marylou Shepard, Stuart Miniman, T&G Reporter Steve Foskett, and other citizens.

2. Chairman’s Announcements:
• Reception for Town Administrator: Shirley Mosczynski announced that the Board of Selectmen would be hosting a reception for the new Executive Administrator, Michael Guzinski on Thursday, June 24th between 6 and 8 pm. All are welcome.
• Safe Graduation: Shirley Mosczynski announced that the Fire Department will be holding a S.A.F.E. (Student Awareness Fire Education) Graduation on June 18th at 10:00 am at the Elementary School. Senator Moore will also be present.
• Preserve America: Shirley Mosczynski announced that First Lady Laura Bush has designated the Blackstone River Valley as a recipient of the Preserve America Award. Each of the twenty-four communities will be recognized on June 25th at the Sutton Common at 1:30 pm.

3. Citizens Forum:
• Dog Complaint – Martin Road:
Carol and Lewis Lyons of 12 Martin Road acting as the spokes persons for what they called the Rottweiler issue. The Rottweiler’s live at 14 Martin Road. Shirley Mosczynski stated it was the first she has heard of any issue on Martin Road and asked if the office had any information. Suzanne Kane stated that Animal Control Officer Jay O’Conner had recently come to the office to report a problem but that no resident has submitted any type of complaint. Ms. Lyons stated the problem with the dogs has cost the sale of the house at 13 Martin Road. She stated the neighbors are living in fear because the owner, Vickie Gagne of 14 Martin Road, lets the dogs run loose. They would like to know what the Dog Officer has done and what he plans to do. Ms. Lyons stated that on one occasion a Postal worker was bitten. The Postal worker did not report the incident. The dogs have also been seen going up to the School. Marylou Shepard of 13 Martin Road stated that during her home inspection the dogs were tied to the bumper of Ms. Gagne’s truck. One of the dogs got loose and chased the UPS driver. Robert Rybeck of 16 Martin Road said, “to give an example of her brassiness; Ms. Gagne offered her phone to call the Dog Officer”. He stated he feels she uses the dogs to scare the neighbors. Shirley Mosczynski stated the Board would direct the Dog Officer to follow up on this issue. Katherine Quinn of 11 Old Farm Road stated she has dealt with the Dog Officer before and she feels he does not do what he is supposed to do. Carol Lyons stated she has made repeated phone calls to the Dog Officer; he stated he needs physical proof. She got proof on video and the Dog Officer told her to hold on to it. Donna Fortier of 10 Martin Road stated she was out walking when the dogs were loose; they would not let her into her yard. Ms Fortier stated this happened in March and the Dog Officer knows about it. Michael Guzinski requested that the residents forward all complaints and documents to the Selectmen’s Office. Rich Preston asked to see the Animal Control phone log.
• Straight Ahead Proposal: Kimberly and Joseph Cicero of 14 Southwest Main Street acting as spokes persons for a group of abutters and other residents concerned about the Straight Ahead proposal came before the Board. Ms. Cicero stated they have questions about the operation; more questions then answers. Ms. Cicero stated they do not feel the security is what Straight Ahead is proposing. She stated there are issues before three or four Boards and asked what the process is. Joseph Cicero stated he feels Straight Ahead has no experience and he is concerned about his kids playing in the yard or getting off the bus; he will be living in fear. Kathryn Quinn of 11 Old Farm Road stated she has concerns but is not sure how the process works. Ms. Cicero stated she feels their property values will be affected. Genevieve Rudick of 26 Royal Crest Drive stated there are a lot of zoning issues and Straight Ahead wants to make Douglas their National Headquarters. She stated the property abuts conservation and historic sites. She stated Straight Ahead director Dr. Scott Larson was vague about information and gave them contradicting information. Kathryn Quinn stated there is no tax base from Douglas Camp ground; the burden is on the tax payer and the School system. Christine George of 6 Arch Street stated this proposal will affect everyone in the community and she feels there is a lack of information. Ms. Cicero stated it is her understanding that visitors to the facility will not be screened, she has concerns about that. Shirley Mosczynski stated the Board said they would listen and they have received a few letters. She explained that various Boards are going through the process they have to go through. The proposal will go through the process unless the people that put it forward pull it out. Shirley Mosczynski read from a memo to the Board of Selectmen, from Town Engineer William Cundiff, dated June 10, 2004, re: Straight Ahead Academy; which provided a summary of the permitting activities involving the proposed Straight Ahead Academy. Shirley Mosczynski asked the residents to let it run through it’s process. Michael Guzinski stated he checked with Town Counsel; the extent of approval is what is needed by those three Boards (Zoning, Conservation, and Planning). There is no other local oversight. Town Engineer Bill Cundiff stated that if there was a change in use Straight Ahead Academy would have to go through Site Plan again. Ms. Cicero asked how they could get the project to come to a Town vote. Michael Guzinski stated that Town vote can not out law this facility. Kathryn Quinn asked if the Town could deny services. Kimberly Cicero wants to know which Board will look at the whole picture; the financial plan, etc. Shirley Mosczynski stated the various Boards have their requirements which have to be met. Bill Cundiff explained what the various Boards are responsible for; Zoning Board of Appeals can look at use if it is a use allowed under current zoning, etc. He explained that they are limited to the section of the Bylaw that pertains to their Board. Rich Preston stated the proposed project is allowed under our Bylaws. The Boards are doing what they are supposed to do. He stated he can understand their frustration. He asked if the application is being made by Camp Meeting or Straight Ahead to which Bill Cundiff answered Straight Ahead. Stuart Miniman of 36 Royal Crest Drive asked where they go to find out if it is an educational facility. Michael Guzinski stated the Department of Education; it’s the State Government that would oversee the facility. Bill Cundiff told the residents that if they would call his office he would be happy to answer any of their questions. Rich Preston suggested that the residents forward any questions for Town Counsel to Administrator Michael Guzinski; he will determine if they are worth asking Town Counsel.
• Transfers: Michael Guzinski asked the Board if Town Accountant Rich Mathieu could go over a couple of items before they continued with the agenda. He stated that these transfers will also have to go before the Finance Committee. Rich Mathieu passed out a memo to the Board of Selectmen dated June 14, 2004, re: End of Year Transfers – Salaries and a letter to the Board of Selectmen, from Police Chief Foley, dated June 15, 2004, re: Transfer of Funds. Rich Mathieu stated the Police Department is requesting the transfer of $4,000.00 from Salary Account to Expense Account to cover the increase in gasoline prices and to make up for the difference in purchasing bulletproof vests. Rich Mathieu explained his memo details transfer issues that include salary accounts in the OA schedule not figured with the extra day in leap year, the Board of Health request of the 5% COLA being applied to the BOH Agent position because the position is not in the Pay/Grade Schedule, and a transfer for the Veterans Agent to meet the Douglas obligation to the Town of Northbridge. Paula Brouillette asked why the BOH Agent’s position is not on the Pay/Grade Schedule; is it a stipend? Rich Mathieu stated it’s a flat amount which means a stipend; the request came from a Board of Health memo. Paula Brouillette stated she has concerns treating one stipend differently then the others, it would set a precedent. She suggested they look at a policy. Paula Brouillette suggested they hold off voting on the BOH Agent’s position and get a policy. Rich Preston and Dave Furno agreed; it makes sense. Michael Guzinski suggested attaching Rich Mathieu’s memo to the minutes. Rich Preston made a motion to approve the End of Year Transfers for Salaries as outlined in Rich Mathieu’s and Police Chief Foley’s memos dated June 14, 2004; the total payroll transfers include: $4,000.00 from Police Salary Account to Expense Account, and Community Development Assistant - $110.00, Building Department Assistant - $125.00, Board of Health Assistant - $145.00, Veterans Agent Salary - $260.00 totaling $640.00. Edward Therrien seconded the motion. All – aye.

4. Building Inspector Appointment:
In the agenda is a spread sheet for the annual appointment of Adelle Reynolds, Building Inspector. Suzanne Kane explained that the Building Inspectors appointment is a three year term ending June 30, 2007. Michael Guzinski reported that Adelle Reynolds is doing an outstanding job. Rich Preston made a motion to appoint Adelle Reynolds as the Building Inspector for a term ending June 30, 2007. David Furno seconded the motion. All – aye.

5. Annual Appointments:
In the agenda packet is a color coded spread sheet of the annual appointments for all Boards/Committees showing term, new term, wants appointment, and Board recommendation; a memo to the Board of Selectmen, from Suzanne Kane, dated June 3, 2004, re: Annual Appointments – Color Key; a memo to the Board of Selectmen, from the Conservation Commission, dated June 8, 2004, re: FY05 Conservation Commission Appointments; an application for Boards and Commissions from Marylynne Dube, for Housing Partnership, dated June 3, 2004; an application for Boards and Commissions from Linda Brown, for Housing Partnership, dated June 7, 2004, an application for Boards and Commissions from Carol Gogolinski, for Housing Partnership, dated June 2, 2004, an application for Boards and Commissions from Patricia Manning, for Housing Partnership, dated May 6, 2004, an application for Boards and Commissions from Diane St. George, for Housing Partnership, dated May 6, 2004, an application for Boards and Commissions from Todd Smith, for Tree Warden, dated May 18, 2004, an application for Boards and Commissions from John Bellofatto, for Zoning Board of Appeals, dated May 18, 2004, an application for Boards and Commissions from Richard Ropor, for Library Building Committee, dated February 2, 2004, an application for Boards and Commissions from Tim Martin, for Library Building Committee, dated April 28, 2004, an application for Boards and Commissions from Virginia Howe, for Library Building Committee, dated May 27, 2004, an application for Boards and Commissions from Tim Gilrein, for Library Building Committee, received June 8, 2004, a memo to the Board of Selectmen, from Suzanne Kane, dated June 2, 2004, re: ZBA; and a letter to the Town Clerk, from C. Edouard St. Martin, dated May 27, 2004. The Board went through each Board / Committee. Rich Preston asked to be removed from the Master Plan Committee. Octoberfest was changed to a three year term. The appointments for the ZBA would change such that Colin Haire and George Burns would become permanent members. Paula Brouillette made a motion to make the FY05 Annual Appointments as amended. Rich Preston seconded the motion. Shirley Mosczynski abstained for appoints for herself and family members. Edward Therrien abstained for appointments for himself. All other members – aye.

6. Police / Dispatcher Appointments:
In the agenda packet is a memo to the Board of Selectmen, from Jane Burle, dated June 10, 2004, re: Police / Dispatch Appointments and handed out at the meeting is a letter to the Board of Selectmen, from Police Chief Patrick Foley, dated June 15, 2004, re: Appointments. Rich Preston made a motion to approve the Police / Dispatcher Appointments as presented. Edward Therrien seconded the motion. All – aye.
• Full time position: Chief Foley reminded the Board that at their last meeting they gave him the approval to hire a full time Officer, he also asked to look into hiring a full time Dispatcher. Chief Foley stated he budgets one line item for this position. Normally for the part time dispatcher he schedules 330 eight hour shifts which amounts to $35,560.00. By hiring a full time dispatcher he would only need to budget $30,160.00 and he would have to fill 110 shifts which is 2 shifts per week; it used to be 6 which would eliminate four part time shifts; a savings to the Town. He asked for the Boards direction, support, or a motion to allow him to advertise for the position. David Furno made a motion to allow Chief Foley to hire a full time dispatcher. Rich Preston seconded the motion. All – aye. Shirley Mosczynski stated the Board received his letter dated June 14, 2004, re: Liquor Law Violations. Chief Foley stated he would like the Board to read and if they wanted he would come back to discuss at their next meeting. He stated he has been in contact with the establishments and they are all willing to work with him. Chief Foley stated that he has also talked to Suzanne Kane about procedures for the next renewal.

7. Land RFP – Easement Agreement:
In the agenda packet is a memo to the Board of Selectmen, from William Cundiff, dated June 9, 2004, re: Land RFP – Easement Agreement; and the Right-of-Way Easement Agreement between the Town of Douglas and the Southern Massachusetts Beagle Club. William Cundiff explained that the easement agreement is a draft for their review. Per his memo the Beagle Club also has a copy; they will be meeting later this month and will sign upon approval. Any changes he would submit as an addendum. William Cundiff stated he is not looking for their signature tonight explaining the Beagle Club will sign first. Rich Preston asked if the Southern Massachusetts Beagle Club is a legal non-profit. William Cundiff stated he was told it is but he does not have documentation proving it. Rich Preston stated he feels it would be a good idea to get the documentation. William Cundiff stated he would look into it.

8. Route 16 – Eminent Domain Taking:
In the agenda packet is a memo to the Board of Selectmen, from Jane Burle, dated June 10, 2004, re: Route 16; Handed out at the meeting is an email to William Cundiff, from Shirin Everett, dated June 14, 2004, re: DOUG Order of Taking (Route 16); a copy of the Town of Douglas Order of Taking per Article 15 of the May 17, 2004 Annual Town Meeting; and a copy of a License Agreement between the Town of Douglas and Mass Highway. William Cundiff stated the Order of Taking is per Town Meeting; also included is the granting license to Mass Highway. He stated eventually that will go to Town Meeting also. William Cundiff stated he is asking the Board to review the documents, vote to take and then sign the documents. Rich Preston made a motion to approve the Town of Douglas Order of Taking per Article 15 of the May 17, 2004 Annual Town Meeting as presented. Paula Brouillette seconded the motion. Edward Therrien abstained. All other members – aye. Concerning the License Agreement, William Cundiff stated this only grants operation. He will also be asking the School Committee to sign the document. Rich Preston made a motion to approve the License Agreement between the Town of Douglas and Mass Highway for reconstruction of Davis Street as presented. David Furno seconded the motion. Edward Therrien abstained. All other members – aye.

9. Minutes: Reorganization – May 12, 2004 and May 18, 2004:
• May 12, 2004:
Paula Brouillette made a motion to approve the minutes of May 12, 2004. David Furno seconded the motion. All – aye.
• May 18, 2004: Rich Preston made a motion to approve the minutes of May 18, 2004. Paula Brouillette seconded the motion. All – aye.

10. Administrative Report – Revision of Goals & Objectives:
In the agenda packet is a copy of the Executive Administrators Goals and Objectives.
• Glen Street Trees: Michael Guzinski reported that there is a safety concern with the trees located at Glen and Main Streets. He stated that according to MGL Chapter 87, §5 Cutting down, trimming or removing bushes and small trees; The Board of Selectmen can order the Tree Warden to remove trees without a hearing if the tree obstructs or endangers persons traveling on a highway. Rich Preston made a motion to authorize the Tree Warden to remove the trees on Glen and Main Street as recommended by Michael Guzinski. David Furno seconded the motion. All – aye.
• Executive Administrators Goals and Objectives: Regarding Item One of the Secondary Goals and Objectives; Establish a 5 year road plan which addresses current safety concerns (in conjunction with the Highway Superintendent and Public Safety Committee) Rich Preston stated he spoke with Michael Guzinski who will bring the issue to the Safety Committee. Rich Preston has had a lot of concerns about road safety and he is satisfied with this action. Rich Preston made a motion to approve the Executive Administrator Goals and Objectives in the agenda. David Furno seconded the motion. All – aye.

11. Old / New Business:
• Old:
• Library Building Committee:
Paula Brouillette stated the Board had talked about putting a charge together for the Library Building Committee. She recommends putting together a one page document which also defines the membership of the committee. She stated they need to do the definition up front. Rich Preston stated Paula Brouillette’s request is reasonable and will support is. Michael Guzinski stated he did speak with Mary Lou Branchoud, Blackstone Chair of the Library Building Committee who just built a new library and agreed to come speak with the Selectmen. Shirley Mosczynski asked Paula Brouillette if she was recommending that the Administrator put together the one page document to which Paula Brouillette stated yes. Paula Brouillette stated she feels the Library Building Committee should consist of 7 – 9 members and add a time commitment. She stated they should move this along and recommended getting the document done for review at their next meeting. Shirley Mosczynski stated that they do have people who are interested in applying referring to the applications in the agenda under item 5: an application for Boards and Commissions from Richard Ropor, for Library Building Committee, dated February 2, 2004, an application for Boards and Commissions from Tim Martin, for Library Building Committee, dated April 28, 2004, an application for Boards and Commissions from Virginia Howe, for Library Building Committee, dated May 27, 2004, and an application for Boards and Commissions from Tim Gilrein, for Library Building Committee. Rich Preston stated he agrees with Paula; they need to fill the positions with people who know about construction. He asked if anyone would object to leaving the number of committee members at 12. No one objected. Rich Preston made a motion to appoint Richard Ropor, Tim Martin, Virginia Howe, and Tim Gilrein to the Library Building Committee as presented. David Furno seconded the motion. All – aye. Rich Preston asked if they wanted to seek out other members or leave it at 10. Paula Brouillette stated the technical issue is more important than the size of the committee; they would be wise to recruit someone with background. There was a consensus of the Board to have the Library Building Committee consist of 12 members leaving the two open positions for someone with experience.

• NEW:
• Veteran’s request:
Edward Therrien stated the Veterans have asked the Highway Department to put cement pads in the Vet’s Common, across from the Municipal Center, for benches. The Board feels that this is a great idea. Edward Therrien stated the benches will be donated. Consensus of the Board to allow the Highway Department to place cement pads in the Vet’s Common for benches.

12. Executive Session:
Rich Preston made a motion at 9:00 pm to enter into Executive Session for the purpose of considering the purchase or taking of real property, and to return to Regular Session for the purpose of adjournment. Paula Brouillette seconded the motion. Paula Brouillette – aye, Rich Preston – aye, Shirley Mosczynski – aye, David Furno – aye, and Edward Therrien – aye.

Rich Preston made a motion at 9:31 pm to adjourn out of Executive Session and return to Regular Session for the purpose of adjournment. Paula Brouillette seconded the motion. Paula Brouillette – aye, Rich Preston – aye, Shirley Mosczynski – aye, David Furno – aye, and Edward Therrien – aye.

13. Adjournment:
Edward Therrien made a motion to adjourn at 9:32 pm. David Furno seconded the motion. All – aye.


Respectfully submitted;


Suzanne Kane
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