BOS - August 3, 2004

BOS - August 3, 2004

Postby Suzanne Kane » Wed Nov 05, 2008 2:54 pm

Board of Selectmen
Agenda
August 3, 2004


7:00 pm

1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

7:15 pm
4. Historical Commission Update – David Kmetz

7:30 pm
5. Master Plan Update – Paul Peterson

7:45 pm
6. Personnel Board Interview – Jeffrey King

8:00 pm
7. Personnel Board Interview – Ray Timpone

8. Sign Warrant for State Primary

9. ZBA Alternate Appointment

10. Letter from School Committee

11. Award Bid for Town Report

12. Boston Post Cane

13. Minutes: June 1, June 8, and July 15

14. Administrators Report

15. Old / New Business

16. Adjournment
___________________________________________________________________________________
Future Meetings:
Sept. 9, 2004 –
7:00 pm, joint meeting about potential economic development.
___________________________________________________________________________________
___________________________________________________________________________________
Board of Selectmen
Meeting Minutes
August 3, 2004
Approved December 7, 2004

1. Call to Order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:04 pm. In attendance: Paula Brouillette, Rich Preston, David Furno, Edward Therrien, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane.

Other staff and citizens: Historical Commission Chair David Kmetz, Master Plan Implementation Committee Chair Paul Peterson, Jeffrey King, Ray Timpone, T&G Reporter Steve Foskett, and Tribune Reporter Tom Mattson.

2. Chairman’s Announcements:
No announcements.

3. Citizen’s Forum:
No citizens came forward.

4. Historical Commission Update – David Kmetz:
David Kmetz came before the Board for an update. This fall he compiled a list of man made and historical resources in Douglas. He did an organizational chart showing the Nipmuck tribes, foundations, rail road beds, and open fields – all volunteer work. He is looking for volunteers to help. David Kmetz stated some of the places he is getting his information from is the 1980 census which lists historic property and a document from the library, dated May 10, 1960 which goes through each street and gives descriptions of each property. He would like to get all this onto the Town web site. David Kmetz stated he is now in real estate – he sees how things constantly change in Town. What he is working on is a “swap shot”. He will be doing field notes and hopefully talk to residents. He’s just not sure how deep he should go – how tight in detail, do they look at soil samples, etc. The natural resources are the areas he is not an expert in. One resource he has found is topographical maps available on line at a New Hampshire website. They have available maps from 1980 up to current – most are done in long hand but will eventually be done on the computer. Shirley Mosczynski stated she is impressed – he has done a lot of work. David Kmetz stated he knows what needs to be done – he’s not sure how, divide the project up into quadrants? Rich Preston thanked David Kmetz for all his work. Rich Preston stated he has worked with Mr. Kmetz before and he is very detail oriented. He asked Mr. Kmetz if there is any funding. David Kmetz stated he has not chased a grant down. He stated there could be, he has spoken with his boss John Petraglia about getting into a grant cycle. Mr. Kmetz stated he is still waiting for a grant from the State for the Historic district downtown. Currently he is just doing field work. Rich Preston suggested that maybe in the future Michael Guzinski could help find resources. David Kmetz stated he feels something should be made available for him for out of pocket expenses. There was discussion of other resources that might be helpful to David Kmetz. Rich Preston stated there was an inventory of homes 60 years and older. He also stated the Library might be helpful. Shirley Mosczynski suggested Mr. Kmetz meet with the Cemetery Commission – they are interested in tracking grave sites. David Kmetz stated he was working with past Cemetery Commission’s Chair John Manning. He stated they have a report from a Cemetery Review Board that went over the Douglas Cemetery and gave recommendations on how to take care of them – it’s a comprehensive project. Shirley Mosczynski asked if one of the colleges could help Mr. Kmetz get an intern to help him. David Kmetz will look into it.

5. Master Plan Update – Paul Peterson:
Taken out of order. Provided to the Selectmen July 15, 2004 is a Community Development Plan for Douglas, dated June 9, 2004, prepared by Larry Koff & Associates. Paul Peterson came before the Board with an update. He stated the Master Plan Implementation Committee was charged with 87 recommendations to address 48 have been resolved/closed and 39 are still open. Many will be resolved by the new Zoning Bylaws should they be passed at Town Meeting, several will just happen by natural process. Paul Peterson reported that there will be a couple of request from the Master Plan to the Board of Selectmen. One to rezone the area of the old grammar school and one to change the name from ‘Business Area’ to ‘Village Business”. Paul Peterson stated that under an Executive Order 418 (EO 418) Community Development Grant, Master Plan is chartered as being the point of contact for these items – he feels the actual task of working these items is not the responsibility of the Master Plan Implementation Committee. Paul Peterson, going down the table of contents, went over the report suggesting which parts the Selectmen should look at. He stated page 2 has 6 building blocks for Community Development. Some of the points touched on were: • Building plans, • Housing plan - goals and objectives, • Economic Development Plan Map, and • Transportation with recommended action items. On page 126 under the “Douglas Housing Committee Tasks” there is a lot of information and good suggestions. One is to have a Housing Committee which the Town has. Another is to generate and submit a housing plan. Mr. Peterson stated the document has a Housing Plan in it but it needs to be tweaked or modified before going to the DHCD (Department of Housing and Community Development). If done and approved; the Town could deny some 40B’s – presently the Town can not. Paul Peterson feels some one should be assigned the task of generating a Housing Plan he would like to see this done especially with affordable housing to allow Douglas children to be able to buy in Douglas. There’s not really affordable housing for them. Mr. Peterson stated that along with Larry Koff’s study – there is a priority development funding program which has money for Towns for housing related studies, he feels it would be good to pursue and feels the money could be used to study a re-use for the old Grammar School, re-zoning for housing and to do a feasibility study for North and Gilboa Streets housing project. Submitting a proposal could get some money. Mr. Peterson stated the EO 418 study is for Economic Development, Housing and Transportation which they got from a Community Development Grant – they got a lot out of it, the question is what to do with it now. Mr. Peterson feels they should get together with Economic Development Commission and go over it – assign someone to go over the report, digest it and hand out parts to applicable Committees. He stated it’s not part of the 87 recommendations chartered to the Master Plan Implementation Committee directly and he feels it’s not the Master Plan’s job to do the tasks. Shirley Mosczynski stated when Mr. Koff spoke she believes his intent was to stress the importance of having a proposal of designated areas closer to the central business areas in down town that possibly could be housing areas – this is what the grant process would be. Not so much pushing the 40B’s. If the Town plans to do housing in certain areas it has to show some progress. She stated that Town Engineer William Cundiff has a copy of this report and possibly they could have a workshop to see where to go with it. The Board asked Michael Guzinski to look it over, talk to William Cundiff and the Housing Committee and come up with recommendations on how to move forward. Rich Preston thanked Paul Peterson for all the Committee’s work. He stated the EO 418 came out of the Cellucci administration – it was their way of addressing affordable housing. Rich Preston asked Paul Peterson if he sees any conflicts with the current Master Plan. Paul Peterson stated there are some small conflicts with the Master Plan but he can not think of any off hand. There is a small conflict with Economic Development – nothing significant. Economic Development is concentrating on the Rt. 16 Webster area and the report shows they should be concentrating on the Rt. 16 Davis Street area; that’s the one big conflict. Rich Preston stated that some of the reports recommendations he believes are zoning changes with changes in terms of housing density – RA to VA. He asked Paul Peterson if he feels this will be a benefit in terms of affordable housing how will it affect Douglas? Paul Peterson stated affordable housing is the biggest thing and the affordable housing aspect will be a benefit to the Town. Maybe going from RA to VA will give more density and a better housing plan. Planning for housing is what they are looking for in the report. Rich Preston agrees, stating if it addresses affordable housing in Douglas it is his hope it would address affordable housing for people who live in Douglas – so people who live here can continue to live here and young people can buy here. Rich Preston stated the second benefit would be having a choice with 40 B’s – it would be nice to be in the drivers’ seat. Paula Brouillette stated this report is a good road map to give to a couple of departments, ie: Economic Development Committee, Housing Committee, etc. She feels they could get a lot of work done; the report is already organized and ready for implementing. Shirley Mosczynski feels it’s a good idea for Michael Guzinski to get with William Cundiff and Economic Development and get this report out. Shirley Mosczynski asked Paul Peterson about their zoning changes. Paul Peterson stated they will be meeting with Mark Bobrowski for review and then it will go to the Selectmen. Rich Preston suggested Paul Peterson communicate with Michael Guzinski and let Mark Bobrowski know the windows of the meeting to make sure he can be at the Town Meeting.

6. Personnel Board Interview – Jeffrey King:
In the agenda is a memo to the Board of Selectmen, from Suzanne Kane, dated July 29, 2004, re: Item 6 and 7 – Personnel Board; an application for Boards and Commissions, from Jeffrey King, 14 Depot Street, dated March 21, 2004, for the Personnel Board. Jeffrey King shared that he has worked for the Town of Douglas for 12 years including volunteering for the Fire Department. He stated he applied for the Personnel Board because he feels it is interesting – there are two entities; union and non-union and he feels he can speak in behalf of the non-union. Jeffrey King stated he feels he can give the employees a “fare shake” – he knows most of the Boards. Shirley Mosczynski asked Jeffrey King if he was aware that there was one more individual they had to interview and advised they would take his application under advisement.

7. Personnel Board Interview – Ray Timpone:
In the agenda is an application for Boards and Commissions from Ray Timpone, 26 North Street, dated March 30, 2004, for the any Board. Ray Timpone shared that he recently relocated from California – he wanted to have “roots” in a community so came to the Selectmen’s office to volunteer. The Selectmen’s office called him for the Personnel Board. He stated the last few years of his life have been spent traveling. His job brought him to this area and he settled in Douglas but then his employer decided not to let him open in Douglas. He is now the manager of manufacturing at a welding company. Rich Preston thanked Ray Timpone for applying then asked for his academic accreditations. Ray Timpone went over all of his degrees which included a Degree in Electronics from the University of Cincinnati. Shirley Mosczynski asked the Board if they were ready for the appointment. Paula Brouillette made a motion to appoint Ray Timpone to the Personnel Board for a term ending June 30, 2005. Edward Therrien seconded the motion. Shirley Mosczynski suggested that David Furno and Edward Therrien not vote since they are employees of the Town. Michael Guzinski concurred. David Furno and Edward Therrien abstained. All other members – aye.

8. Sign Warrant for State Primary:
In the agenda is a copy of the Commonwealth of Massachusetts, Warrant for State Primary, for Tuesday, September 14, 2004. Shirley Mosczynski read the warrant. Rich Preston made a motion to approve the Warrant for the State Primary, Tuesday, September 14, 2004 as presented. David Furno seconded the motion. All – aye.

9. ZBA Alternate Appointment:
In the agenda is a memo to the Board of Selectmen, from Suzanne Kane, dated July 29, 2004, re: Item 9 – ZBA Appointment; and a memo to the Board of Selectmen, from the ZBA, dated July 29, 2004, re: Appointment. The ZBA requested the Board of Selectmen appoint Joseph Fitzpatrick as an alternate member to the ZBA. Rich Preston made a motion to appoint Joseph Fitzpatrick to the Zoning Board of Appeals as an alternate member for a term ending June 30, 2007 as presented. David Furno seconded the motion. All – aye.

10. Letter from School Committee:
In the agenda is a letter to the Board of Selectmen, from the School Committee, dated July 16, 2004 with attachments. Shirley Mosczynski explained that she had this item put on the agenda because when she received this letter at home it was after the Boards meeting when they discussed this issue. The letter was copied to the Selectmen, Michael Guzinski, Town Accountant Rich Mathieu, School Superintendent Connie Verge and the School Committee. Shirley Mosczynski was the only one who received it from the Board of Selectmen. Michael Guzinski and Rich Mathieu also did not receive their copy. School Committee Chair Shirley Downs was surprised that no one else received the letter and had it sent again. Shirley Mosczynski explained the letter is asking the Town to repay the loan for the Rt. 16 design project by placing an article on the next Town Meeting. Shirley Mosczynski read the letter. She stated she believes they discussed this at their joint meeting with the School Committee and had planned to discuss it again when they would meet to open the fall Town Meeting. Michael Guzinski agrees. Shirley Mosczynski stated she believes the only thing they are waiting for is Planning Board to come forward and say they are ready with the zoning changes. Michael Guzinski stated that by the end of this month they will be recommending a Town Meeting. Rich Preston stated he feels late October is a good time.

11. Award Bid for Town Report:
In the agenda is a memo to the Board of Selectmen, from Suzanne Kane, dated July 29, 2004, re: Item 11 – Award Bid Annual Report; a table of vendors and their bids; and a request for quote to all vendors, from Suzanne Kane, dated June 28, 2004. Suzanne Kane explained that the contract amount is under $5,000 so she requested quotes and although Palsons was not the lowest quote she and Michael Guzinski recommend they be awarded the contract. Michael Guzinski explained that they are familiar with them, they have done a great job in the past and they are local. Rich Preston made a motion to approve a contract with Palsons, to print the Annual Report with a color cover for $2,912.00 as presented. David Furno seconded the motion. All – aye.

12. Boston Post Cane:
In the agenda is a memo to the Board of Selectmen, from Suzanne Kane, dated July 22, 2004, re: Boston Post Cane; and a copy of the Certificate presented to Ardis H. Parker, August 6, 2003. Suzanne Kane explained she had this item put on the agenda. The original Boston Post Cane is missing and the current presentation cane is in poor condition. Adris H. Parker had passed away and now the cane is ready to be passed on to the next oldest citizen, Philomene “Fannie” Yacino. Suzanne Kane feels the cane, although a nice specimen of folk art, is not worthy of being a presentation cane and asked the Board to support the purchase of a new cane. She has been looking for replacement canes and has found a couple in the $25 to $30 price range not including shipping. Suzanne Kane explained that they were also looking into having the cane engraved either on the cap or on a plaque. Rich Preston suggested a display case be made for the new cane to be mounted in the Municipal Center for everyone to see. Michael Guzinski suggested contacting Valley Tech for the display case, it’s not a lot of money to continue a Massachusetts tradition. Rich Preston made a motion to retire the current presentation Boston Post Cane, purchase a new cane along with a display case. Paula Brouillette seconded the motion. All – aye.

13. Minutes: June 1, June 8, and July 15:
• June 1, 2004:
Rich Preston made a motion to approve the minutes of June 1, 2004 as amended. Paula Brouillette seconded the motion. All – aye.
• June 8, 2004 - Workshop: Paula Brouillette made a motion to approve the minutes of June 8, 2004 as presented. David Furno seconded the motion. All – aye.
• July 15, 2004 – Workshop: Rich Preston made a motion to approve the minutes of July 15, 2004 as presented. Paula Brouillette seconded the motion. All – aye.

14. Administrators Report:
• FY03 Audit:
Michael Guzinski reminded the Board that the FY03 Audit is complete the Accountant is requesting additional copies of the audit. Michael Guzinski stated the auditor will be available August 17th to answer questions. Shirley Mosczynski suggested having him come in one hour before the meeting to which the Board concurred.
• Town of Mendon: Michael Guzinski reported that the Board of Selectmen received a letter from the Town of Mendon, dated July 20, 2004 to express their appreciation for the help given to the Mendon Fire Department during Lowell’s Dairy fire. Shirley Mosczynski also commended the Douglas Fire Department.
• Common Victuallers License: In the agenda is an application for a Common Victuallers License for Drake Petroleum Company, Inc. d/b/a East Douglas Xtra Mart, 311 Main Street, dated July 14, 2004; a Worker’s Compensation Insurance Affidavit for Drake Petroleum Company, Inc.; a Massachusetts Department of Revenue’s Revenue Enforcement and Protection Attestation for Drake Petroleum Company, Inc.; a copy of the Articles of Organization for Drake Petroleum Company, Inc.; Workers Compensation Certificate of Insurance for Drake Petroleum Company, Inc.; a file memo, from Suzanne Kane, dated July 12, 2004, re: Floor Plan – Xtra Mart; copy of a check to the Town of Douglas, from Drake Petroleum Company, Inc., dated July 28, 2004; a copy of the Common Victuallers License for Drake Petroleum Company, Inc. d/b/a Xtra Mart; an application for a Common Victuallers License for The Picket Fence Restaurant, Inc., dated May 7, 2004, a Massachusetts Department of Revenue’s Revenue Enforcement and Protection Attestation for The Picket Fence Restaurant, Inc.; Workers’ Compensation Insurance Affidavit for The Picket Fence Restaurant, Inc.; Articles of Organization for The Picket Fence Restaurant, Inc.; a check made out to the Town of Douglas, from The Picket Fence Restaurant, Inc.; and a Common Victualler’s License for The Picket Fence Restaurant, Inc. Michael Guzinski explained that these applications came in after the agenda closed and all applications were complete. Rich Preston made a motion to approve the applications for Common Victualler’s License for Drake Petroleum Company, Inc. d/b/a Douglas Xtra Mart, and The Picket Fence Restaurant, Inc. as presented. David Furno seconded the motion. All – aye.
• Minutes for July 27, 2004: Suzanne Kane explained that the minutes were not done in time to put into the agenda but that all parties present were interested in getting copies as soon as possible and asked the Board if they could review and approve them now. The Board read over the minutes. Shirley Mosczynski asked Michael Guzinski if he has heard any more from the Shell station. Michael Guzinski stated that he has not – he is currently waiting for the draft for the Municipal Agreement. Paula Brouillette made a motion to approve the minutes of July 27, 2004. Edward Therrien seconded the motion. Rich Preston and David Furno abstained as they were not present at this meeting. All other members – aye.

15. Old / New Business:
OLD:
• Dog Issues:
Shirley Mosczynski asked when there would be a workshop regarding the dog issues and Animal Control Officer Jay O’Conner – he is reviewing the bylaws. She asked Michael Guzinski to check on the status.

NEW:
• 4 Town Meeting:
Paula Brouillette updated the Board on the 4 Town Group and where they are in regards to funding through the Heritage Corridor – in lieu of funds they received resources. The group is putting together an RFP – they are taking the next step and hoping in the fall to have more public meetings. They hope that for the next step they present planning scenarios to the public.
• Board / Committee Applications: Rich Preston asked to have “Work and Education” added to the Boards and Committee application.

16. Adjournments:
Rich Preston made a motion to adjourn at 8:35 pm. Paula Brouillette seconded the motion. All – aye.

Respectfully Submitted;


Suzanne Kane
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