BOS - April 30, 2002

BOS - April 30, 2002

Postby Suzanne Kane » Wed Nov 12, 2008 2:38 pm

Board of Selectmen
Agenda
April 30, 2002



1. Call to Order

2. Chairman’s Announcements

3. Citizens Fourm

4. Minutes:
March 26, 2002 – Regular Session
April 4, 2002 – Regular Session
April 9, 2002 – Regular Session

5. Flags – Discussion

6. Annual Town Meeting Warrant

7. Proposed Schedule for Meetings

8. Contracts
Robert D. Farley Associates
B-P Trucking Service
Highway and Traffic Signal Design (HTSD)
GeoEnvironmental, Inc (GZA)
North East Energy Control Systems, Inc.

9. Current Project Updates

10. New Business

11. Adjournment
_____________________________________________________________________________
Board of Selectmen
Meeting Minutes
April 30, 2002
Approved May 28, 2002

1. Call to Order:

Chairman Thomas Navaroli called the meeting to order at 7:04 PM. In attendance: Shirley Mosczynski, Rich Preston, Ron Forget, Edward Therrien, Kenneth Mahony, Executive Administrator, and Suzanne Kane, Administrative Assistant.

Other Citizens in Attendance: Rich Mathieu, Town Accountant, Paula Brouillette, Chairman Capital Improvement Committee, and Tom Mattson, Reporter for the Tribune.

2. Chairman’s Announcements:
There were no announcements.

3. Citizen’s Forum:
No citizens came forward.

4. Minutes:
• March 26, 2002 – Regular Session:
Ron Forget made a motion to accept the Minutes of March 26, 2002 – Regular Session as amended. Edward Therrien seconded the motion. Tom Navaroli abstained, all other members – aye.
• April 4, 2002 – Meeting before STM: Ron Forget made a motion to accept the Minutes of April 4, 2002 – Meeting before STM. Edward Therrien seconded the motion. Shirley Mosczynski and Rich Preston abstained. All other members – aye.
• April 9, 2002 – Regular Session: Shirley Mosczynski made a motion to accept the minutes of April 9, 2002 – Regular Session as amended. Ron Forget seconded the motion. All – aye.

5. Flags – Discussion:
In the agenda packet is a Flag Report to Ken Mahony, from Rick Colonero, Town Building Director, dated April 3, 2002. Ken Mahony reported that the flags placed throughout Town after the 9–11 tragedy are becoming tattered. Mr. Mahony presented the Flag Report to the Board and asked how they would like to deal with the flags. He stated that the flags are left out rather than brought in at night due to staffing restraints. He asked if they should be taken down rather than replaced. Being conscientious of flag etiquette, he also stated that he feels some should be spotlighted. Tom Navaroli agreed with following Flag etiquette but felt the flags should stay up until the 9-11 anniversary and the Board agreed. Ron Forget suggested that Ken Mahony look into pricing and protocol for spotlighting flags. Ken Mahony will order flags.

6. Annual Town Meeting Warrant:
In the agenda packet is a draft copy of the Warrant for the Annual Town Meeting for May 20, 2002. The proposed articles and backup material which includes: Request for article from Water / Sewer Commissioner Robert Josey and Anthony Gressak, letter to the Board of Selectmen, from John Manning, WWII Memorial Committee, dated September 20, 2001; copy of the Board of Selectmen Minutes from September 25, 2001, item 6 World War II Memorial Funding Request; copy of the Board of Selectmen Minutes from August 20, 2001, item 2 Reserve fund Transfers – Library Architect; copy of the General Bylaws Table of Contents; copy of Vote from STM, October 11, 2000, Article 8 Administration of the Senior Citizens Property Tax Work-off Abatement Program; copy of Vote from STM, November 8, 1999, Section 8 Capital Improvement; and a copy of vote from STM, April 19, 2000, Article 11 Signs. Mr. Mahony reported that Item 12. Land Acquisition – Buxton / Thornton, was withdrawn from the Warrant by Mr. Thornton. Mr. Mahony suggested that Articles 1 – 5, 13, and 18 be held over until June 24th in order to give the State more time to come up with budget totals. Shirley Mosczynski suggested amending Article 15 to read “free cash” and Article 8 – B to fix a spelling error. Ron Forget made a motion to open the Warrant of the Annual Town Meeting, May 20, 2002. Rich Preston seconded the motion. All – aye. There was some discussion on the articles. Ron Forget made a motion to close the Warrant of the Annual Town Meeting, May 20, 2002. Edward Therrien seconded the motion. All – aye.

7. Proposed Schedule for Meetings:
In the agenda packet is a copy of the proposed schedule of meetings for Special Town Meeting and the Board of Selectmen. Mr. Mahony proposed the schedule suggesting the Board could open the Town Meeting on May 20th, pass over on some of the articles and Close the Town Meeting on June 24th. He suggested that a second Information Flyer be sent out by the Finance Committee before the June 24th meeting. Ron Forget asked what it costs to send out the Information Flyers. Suzanne Kane reported that it costs close to $400.00 for both the postage and the printing. Tom Navaroli asked that Town Clerk Christine Furno schedule the election for the Water Sewer Article.

8. Contracts:
In the agenda packet is a copy of a contract from Robert D. Farley and Associates, dated April 9, 2002 for roof repairs at the Simon Fairfield Public Library; quotes from B-P Trucking for Trash Compactors, White Goods, Recycle Containers, Bulky Items, Douglas Municipal Building; spreadsheet entitled “Douglas Board of Health”, Request for Quote, dated March 11, 2002 from the Board of Health; copy of Agreement for Professional Engineering Services between the Town of Douglas and Greenman-Pedersen, Inc. d.b.a. Highway & Traffic Signal Design for Roadway and Safety Improvements on Route 16, dated April 10, 2002; Contract from GZA GeoEnvironmental, Inc. dated April 9, 2002, re: Proposal for Services Asbestos and Hazardous Materials Assessments, Old Elementary School; and a copy of Agreement – Window Replacement, dated April 16, 2002 with North East Energy Control Systems, Inc. Ken Mahony presented the latest contracts for confirmation from the Board. Shirley Mosczynski made a motion to approve the contracts as presented. Ron Forget seconded the motion. All – aye.

9. Current Project Update:
In the agenda packet is a copy of Project Management sheets for: Rt. 16 Improvement project, Sr. High Construction, Elementary & Jr. High Alterations, Connector Rd. between Jr. High & Elementary School, Roof – Old Elementary School, Fiber Optic Cable (underground) between Jr. High and Elementary School, Transfer Station site – Pads & Electric, Roof – Library, New Windows – Early Childhood Center, Hazardous Material removal – Old Elementary School and Post Office, Water Main to High School, Sewer to High School, Roof – Old Fire Station. Ken Mahony reported that there will be a Project Management Book in the Selectmen’s office containing project information about each project. Mr. Mahony also explained that the updated projects would be included in each agenda packet for the Board’s review.

10. New Business:
• Mail Annual Reports:
Rich Preston reported that he had spoken to Ken Mahony about mailing the Annual Reports which are currently passed out at the Annual Town Meeting. Suzanne Kane passed out a summary of the mailing costs for standard mail – bulk mailing. Mr. Mahony explained that the Annual Report for this year will be a 6X9 Booklet. There are 3376 postal customers. The mailing is figured at .017 cents per item plus .545 cents per pound. The 6X9 booklets weigh approximately .675 lbs., at a cost of $1241.95 to mail. Mr. Mahony also explained that in the future we would like to publish an Annual Booklet that is 8 ½ X 11 which will be easier to read. These would weigh approximately .775 lbs at a cost of $1425.94 to mail. These prices do not include printing costs. Mr. Mahony and Rich Preston had also discussed putting the Annual Report out as a Fiscal Year Report rather than a Calendar Year Report as is currently done. Mr. Mahony stated that we would put out a Fiscal Annual Report starting in September as stipulated in Article II: Administration and Finance, Section 5 of the General Bylaws.
• Blue Mass: Rich Preston commented on the invitation the Board received to attend a Blue Mass from the Diocese of Worcester on Sunday, May 5, 2002 at 10:15 pm. Police Chief Foley will be receiving the Criminal Justice Award. Rich Preston stated that he would be attending the ceremony.
• Letter to Small Communities: Shirley Mosczynski reported that she and Ken Mahony have not written the letter to the legislator’s yet but has since received a letter to Small Communities against repression looking for $25/community towards membership. She asked the Board to consider becoming a member because she said it would create a voting block.


11. Adjournment:
Rich Preston made a motion to adjourn at 8:10 PM. Edward Therrien seconded the motion. All – aye.


Respectfully Submitted,


Suzanne Kane
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Suzanne Kane
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