BOS - June 11, 2002

BOS - June 11, 2002

Postby Suzanne Kane » Wed Nov 12, 2008 2:51 pm

Board of Selectmen
Agenda
June 11, 2002



1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

4. Appointments:
Planning Board – Joint meeting with Planning Board
Cable Advisory Commission

5. Signs – Adelle Reynolds and Pete Tetreault

6. Motions for Annual Town Meeting June 24th.

7. Free Cash

8. Town Use – Girl Scouts

9. Phone Update

10. Minutes: May 28, 2002

11. Old / New Business

12. Adjournment
_________________________________________________________________________________
Board of Selectmen
Meeting Minutes
June 11, 2002
Approved June 25, 2002


1. Call to Order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:04 pm. In attendance: Paula Brouillette, Rich Preston, Ron Forget, Edward Therrien, Executive Administrator Kenneth Mahony, and Administrative Assistant Suzanne Kane.

Also in attendance: Planning Board members: Richard Vanden Berg, Joel Rosenkrantz, Eben Chesebrough, Linda Brown, Scott Mello, and Ernest Marks. Along with Susana Alberty, Joe Burch, Town Clerk Christine Furno, Town Moderator Jerome Jussame, Town Engineer Bill Cundiff, Town Accountant Rich Mathieu, Merritt “Pete” Tetreault, Thomas Devlin, Finance Committee member William Pybass, Building Inspector Adelle Reynolds, and Worcester Telegram and Gazette reporter Dan DeLeo.

2. Madame Chairman’s Announcements:
Shirley Mosczynski reminded the public that the Water / Sewer Commission would be holding a Public Hearing on June 12th at 7 pm in the Municipal Center Resource Room to go over technical and financial matters. She also announced that the Douglas Conservation Commission is having a dedication ceremony for their first parcel of conservation land located on Yew Street, Saturday, June 22nd, at 10 am.

3. Citizen’s Forum:
No citizen’s came forward.

4. Appointments:
• Planning Board:
In the agenda packet is a memo to the Board of Selectmen, from Suzanne Kane, dated June 7, 2002, re: Update – Planning Board Vacancy; Application for Boards and Commissions from Joe Burch, dated May 21, 2002, for Planning Board; Application for Boards and Commissions from Susana Alberty, dated February 5, 2002, for Planning Board; a Letter to the Board of Selectmen, from the Planning Board, dated May 16, 2002, re: Planning Board Vacancy; a memo to the Planning Board, from Suzanne Kane, dated May 24, 2002, re: Planning Board Opening; a memo to the Board of Selectmen, from Suzanne Kane, dated May 24, 2002, re: Planning Board Appointment; and a memo to the Planning Board, from Suzanne Kane, dated May 29, 2002, re: Appointment. The Planning Board was asked to join the Selectmen to interview the two candidates to fill an opening. Planning Board member Kent Brotherton had resigned and this appointment would be for a term ending at the next election. Both candidates were interviewed. Richard Vanden Berg nominated Susana Alberty due to her effort in obtaining the position. Rich Preston seconded the nomination. Ernest Marks nominated Joe Burch due to his longer residency in town. Eben Chesebrough seconded the nomination. A hand count was taken. For Susana Alberty – 3 votes. For Joe Burch – 7 votes. Joe Burch was appointed to the Planning Board for a term ending May 13, 2003.
• Cable Advisory: In the agenda packet is an application from Thomas Devlin, dated May 18, 2002, for Cable Commission. Thomas Devlin was asked to join the Board. Rich Preston explained that Mr. Devlin currently works for WGBH Radio in Boston and that he had worked with Mr. Devlin and feels that he would be a great asset to the Cable Commission. Ron Forget made a motion to appoint Thomas Devlin to the Cable Commission for a term ending on June 30, 2003. Edward Therrien seconded the motion. All – aye.

5. Signs – Adelle Reynolds and Pete Tetreault:
In the agenda packet is a letter to the Board of Selectmen, from Adelle Reynolds, dated June 6, 2002, re: Town Sign Assemblies; a design coded Town.plt, dated March 22, 2002; Douglas Massachusetts Street Index; and a draft copy of “Policy and Purpose”. Taken out of order after all other business waiting for Adelle Reynolds to finish with a prior meeting. Rich Preston gave the history stating the Policies and Purposes were born from the Sign Bylaw. Local business are currently putting signs on utility poles which is both unsightly and illegal. Adelle Reynolds reported that she held workshops to come up with a proposal to bring to the Selectmen. It was suggested that to avoid complaints from citizens, one sign assembly be put up to see how it is received. Shirley Mosczynski stated that she like the proposed sign assembly and stated that there should be a public informational meeting. Adelle Reynolds stated that the Board should vote to adopt a policy for the sign assemblies. The Board agreed that they should hold a workshop to iron out the details. Adelle Reynolds asked that the public be invited to the workshop, but the Board felt it was important to have something to present to the public. The Board agreed to hold the workshop on July 16th @ 7:00 pm for signs only. Edward Therrien stated that he would get in touch with Atlantic Sign and get some information on cost and material.

6. Motions for Annual Town Meeting June 24th.
In the agenda packet is a copy of the Articles. It was decided that the following people would speak on the following articles:
Article 1 – Finance Committee: Pam Holmes. (Combine 1,2 & 3)
Article 2 – FY03 Budget: Pam Holmes.
Article 3 – Salaries of Elected Officials: Pam Holmes.
Article 4 – FY03 Transfer Station Enterprise Fund Budget: Board of Health
Article 5 – Water/Sewer Enterprise Fund: Joseph Saster or Tony Gressak.
Article 9 – Purchase Used Fire Rescue Truck: Fire Chief Donald Gonynor.
Article 10 – Purchase New Ambulance: Fire Chief Donald Gonynor.
Article 11 – Ambulance Salaries Transfer: Fire Chief Donald Gonynor.
Article 12 – Adoption of Revised FY03-08 Capital Improvement Plan: Paula Brouillette.
Article 13 – Personnel Classification: Hillary MacInnis.
Article 14 – Transfer Audit Fees: Shirley Mosczynski.
Article 18 – Prior Year Bills: Rich Preston.

7. Free Cash:
Kenneth Mahony passed out a letter to the Board of Selectmen from himself, dated June 11, 2002, re: Disposition of “Free Cash,” 2001, copy of Fiscal 2001 Free Cash, a statement from Massachusetts Municipal Depository Trust for the Town of Douglas, Town of Douglas Stabilization; the School Budget with a cover letter to Ken Mahony, from Superintendent of Schools Connie Verge, dated June 10, 2002, and a copy of the FY03 Budget as of 6/11/02. Kenneth Mahony reported that he did not have a motion ready for the disposition of “Free Cash” because he is thinking about leaving it and letting it go into next years free cash. Then in the fall have a Special Town Meeting to move it to the stabilization fund. Mr. Mahony also reported that the School Committee voted June 6th on their budget. The bottom line for FY03 was $8,595,778.00, putting $638,737 into Transportation and $7,957,041 into Salaries and Expenses. Mr. Mahony explained that the FY03 Budget which the selectmen already voted on has since had some changes which included $1 to the Total General Government line, $12,153 to Total Culture & Recreation, <$9,322,360> to Education line, <$12,203> to Employee Benefits line, and <$60,000> to Capital Outlay line. Ron Forget made a motion to accept the adjusted FY03 Budget which included changes of $1 to the Total General Government line, $12,153 to Total Culture & Recreation, <$12,203> to Employee Benefits line, <$60,000> to Capital Outlay line, and to accept the School Budget of $8,595,778. Edward Therrien seconded the motion. All – aye.

8. Town Use – Girl Scouts:
In the agenda packet is a copy of an application for use of Town property, from the Douglas Girl Scout Leaders; and a Policy for use of Town Property, signed by Mary Sughur-Yacino dated 5/28/02. The Douglas Girl Scout Leaders are looking to use the Resource Room on 8/29 and 10/24 from 7-9 pm for Leader Meetings. Rich Preston was concerned if the Town Clerk was aware of the request in case of a scheduling conflict. Suzanne Kane explained that all requests for use of Town Property come from the Town Clerks office. She checks the schedules then forwards the request to the Police Chief for comments and then it is presented to the Selectmen. Mr. Preston asked if the Town Clerk could sign the application before presenting it to the Selectmen. Suzanne Kane will look into. Ron Forget made a motion to approve the application for use of Town Property, Resource Room, by the Douglas Girl Scout Leaders on 8/28 and 10/24 at 7-9 pm. Edward Therrien seconded the motion. All – aye.

9. Phone Update:
In the agenda packet is a memo to the Board of Selectmen, from Suzanne Kane, dated June 5, 2002, re: Phone Update. Suzanne Kane reported that the long awaited move of the Municipal Center’s dmarc has finally taken place. Verizon started installing their new equipment at the new location on Tuesday, May 28, 2002. By Tuesday, June 4th all the lines were cut over and tagged. Old wiring and equipment was removed and the 911 line was protected. All this work was done with no apparent interruptions to the offices.

10. Minutes: May 28, 2002:
Ron Forget made a motion to accept the minutes of May 28, 2002 as amended. Edward Therrien seconded the motion. All – aye.

11. Old/New Business:
• Early Retirement:
Ken Mahony explained that the Worcester Regional Retirement System has sent a letter letting communities know that they can offer an Early Retirement Incentive Program. He has currently not done anything with it thinking it would benefit few and ultimately cost the Town. He will go forward if the Selectmen want.
• Community Preservation Act: Ken Mahony reported that 50 Massachusetts communities had adopted the Community Preservation Act (CPA) which went into effect December 2000. The CPA allows cities and towns to ask voters to institute a property tax surcharge of up to 3%, which the state will match, to fund open space acquisition. Mr. Mahony has not done anything with this either. Shirley Mosczynski stated that we need to keep aware of it, stating that communities that get in at the beginning benefit the most.
• Housing Authority: Mr. Mahony reported that there will be a meeting scheduled after the Town Meeting for the Housing Authority. Senator Moore is trying to get a representative to meet with the Housing Authority to go over their duties. If they feel that they can not meet their duties the Housing Authority may decided to disband.
• USDA: Mr. Mahony reported that representatives from the United States Department of Agriculture Rural Development came to Douglas to tour our facilities and make sure we were in compliance for grant assistance. One thing they noted is that we have to be accessible to the handicapped. Currently we do not have any Teletypewriters (TTY) at all Municipal buildings. Mr. Mahony asked Suzanne Kane to look into an Answering Service which could provide TTY service. She was able to locate a company that currently works with Hospitals and other emergency services. They do not have a TTY machine but would purchase one, at a one time charge to Douglas estimated at $500. Suzanne Kane explained that we would give the Answering Service a contact list for emergencies. Non-emergency calls would be put into a database and then faxed to us on a schedule we chose. We would be billed a monthly fee and an additional fee for each call and long distance fees.
• Pole Petition: A memo to Suzanne Kane, from Town Engineer W. Cundiff, dated June 5, 2002, re: Pole Petition Reviews 1.) Northwest Main St. (#P02-50) and Walnut Street (#P02-41) was handed out to the Board. Mr. Mahony reported that Town Engineer Bill Cundiff asked that additional information be requested from Mass Electric. He presented the Board with an example Petition Form for the Town.
• Mail: Shirley Mosczynski asked if Mr. Mahony had found a better way of handling the incoming mail. Mr. Mahony stated that he felt that there was nothing wrong with the way the mail was being handled, but items which needed to be signed for, he felt should be received by the Town Clerks office.
• Goals and Objective Workshop: Shirley Mosczynski reminded the Board and Mr. Mahony that the Goals and Objective Workshop was scheduled for July 23rd.
• Studio for Charter: Shirley Mosczynski asked for a status report on the Studio for Charter Communications. Mr. Mahony reported that he has not received plans back from them.
• Speeding: Kenneth Mahony reported that he is working on the Towns speeding problem. He stated that he is going to work with Town Engineer Bill Cundiff, Police Chief Pat Foley, and Highway Superintendent Edward Therrien on this matter.
• Causeway: Ron Forget asked if Police Chief Foley could look at the Causeway. People are parking and fishing along the Causeway and there is garbage at the State Forest Entrance.
• Building Inspector: Ron Forget stated that the Town Building Inspector has taken a job in another community and he feels that the matter should have been brought to the Board and reviewed. Shirley Mosczynski stated that she had spoken to Town Building Inspector Adelle Reynolds, and Ms. Reynolds had assured her that the new job would not take away from her duties to Douglas. Kenneth Mahony stated that he can handle personnel matters but offered to meet with Ron Forget and Adelle Reynolds.
• General Bylaws: Rich Preston handed out a memo to all Department Heads, Boards, Committees, and Commissions, from himself, dated June 11, 2002, re: Douglas General Bylaws Update. He is asking for input from anyone. He is looking for recommendations, additions, deletions, and comments to be given in writing to the Board of Selectmen for review.
• Appointments: Paula Brouillette asked if there were job descriptions for Boards or Committees. Suzanne Kane explained that when ever she has asked, she has been referred to the Glossary in the back of the Annual Report, where there are brief descriptions about each Board or Committee.
• Economic Development: Paula Brouillette explained that she was present at the presentation put on by Carter Burgess covering the first phase of their Economic Feasibility Study. She remembered that they had asked for feed back and was wondering if they were still interested in feed back. Mr. Mahony stated that if the Selectmen had any comments he would pass them on. Shirley Mosczynski stated that she was under the impression that Carter Burgess was looking for direction from the Board and asked Mr. Mahony to find out what they want. Mr. Mahony asked the Board if they were interested in a “box” (warehouse that sells retail). If the Selectmen are interested he will look into getting one. Ron Forget asked how this would fit into the picture of Economic Development. Mr. Mahony feels that the ultimate decision is the Selectmen’s.

12. Adjournment:
Ron Forget made a motion to adjourn at 9:30 pm. Rich Preston seconded the motion. All – aye.


Respectfully submitted,



Suzanne Kane
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