BOS - December 3, 2002

BOS - December 3, 2002

Postby Suzanne Kane » Wed Nov 12, 2008 3:04 pm

Board of Selectmen
Agenda
August 27, 2002


6:00 PM - Sign Workshop

1. Call to Order

2. Minutes – August 20, 2002 – Sign Workshop

3. Sign Workshop

7:00 PM – Regular Meeting
1. Call to Order

2. Chairman’s Announcements

3. Citizens Forum

7:15 PM
4. Pole Petition
P02-64 Davis Street
P02-65 South Street

7:20 PM
5. Personnel Board Discussion – Leslie Navaroli, Chairman

6. Minutes – August 13, 2002 Regular Session

7. Appointments
Assistant to the Town Accountant
Administrative Secretary

8. Presentation of Farm Bill Funds

9. Administrator’s Report

10. Goals and Objectives

11. Executive Session – Litigation Status Report Update and possible Litigation.

12. Adjournment
____________________________________________________________________________
Board of Selectmen
Minutes
December 3, 2002
Approved January 21, 2003

1. Call to Order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:00 pm. In attendance: Paula Brouillette, Rich Preston, Ron Forget, Edward Therrien (left at 8:45 pm), Executive Administrator Ken Mahony, and Administrative Assistant Suzanne Kane.

Other staff and citizens in attendance: Town Moderator Jerome Jussame Town Clerk Christine Furno, Mike Boothby, Tony Hayes, Christine Cheney, Suzanne Gagnon, Andrea Cutting, and other citizens.

2. Chairman’s Announcements:
Shirley Mosczynski announced that the Joint meeting with Mark Bobrowski will be held December 4th at 6:00 pm and the Special Town Meeting, December 10th at 7:00 pm at the Middle / High School.

3. Citizens Forum:
No citizens came forward.

4. Class II License Renewals:
In the agenda packet is a list of the 2003 Class II License Renewals; a memo to Police Chief Patrick Foley, Fire Chief Donald Gonynor, Marleen Bacon, Board of Health, Building Commissioner Adelle Reynolds, and Town Collector Pam Carter, from Administrative Secretary Jane Brule, dated October 29, 2002, re: Liquor License / Class II License Renewals for 2003; a memo to the Board of Selectmen, from Administrative Secretary Jane Brule, dated November 27, 2002, re: Class II / Liquor License Responses; copy of the response from the Douglas Fire Department; a letter to Jane Brule, from Chief Gonynor, dated November 14, 2002, re: Fire Inspections; a letter to the Board of Selectmen, from Police Chief Patrick Foley, dated November 26, 2002, re: Liquor / Class II Licenses; copy of a letter to Jean Chamberlain, from Administrative Secretary Jane Brule, dated October 28, 2002, re: Class II Renewals for 2003, a copy of the 2002 Class II License for Douglas Auto & Truck Sales, a copy of a Application for Class II Licenses for Douglas Auto & Truck Sales, 169 Davis St., a copy of a check for $100. from Jean Chamberlain, dated October 30, 2002; a copy of a letter to Rob and Brian Cherrier, from Jane Brule, dated October 28, 2002, re: Class II License Renewals for 2003; copy of the 2002 Class II License for Cherrier Auto & Towing, a copy of Class II Application for Cherrier Auto & Towing, Inc., 3 Glenn St., a copy of a check for $100.00 from Cherrier Auto & Towing, Inc.; a copy of a letter to Roland Forcier, from Jane Brule, dated October 28, 2002, re: Class II License Renewals for 2003, a copy of the 2002 Class II License from Family Convenience Center, Inc., a copy of a Class II License Application from Family Convenience Center, Inc., 63 Main St., a copy of a check for $100.00 from Family Center Auto Sales; a copy of a letter to Thomas or Carol Hutnack, from Jane Brule, dated October 28, 2002, re: Class II License Renewals for 2003, a copy of the 2002 Class II License for Hutnack Construction Co., a copy of a Class II License Application from Hutnak Const. Co. Inc., 10 Lackey Dam Rd., a copy of a check for $100.00 from Hutnak Const. Co. Inc.; a copy of a letter to Timothy Lapan, from Jane Brule, dated October 28, 2002, re: Class II License Renewals for 2003, a copy of the 2002 Class II License from Timothy Lapan, a copy of a Class II License Application from T.J. Lapan Co. 89 Yew St., a copy of a check for $100.00 from Timothy Lapan; a copy of a letter to William E. Lambert, from Jane Brule, dated October 28, 2002, re: Class II License Renewals for 2003, a copy of the 2002 Class II License for William Lambert, a copy of the Class II License Application, from William Lambert, 4 White Ave., a copy of a check for $100.00 from William Lambert; a copy of a letter to Daniel Shurick, from Jane Brule, dated October 28, 2002, re: Class II License Renewals for 2003, a copy of the 2002 Class II License for Daniel Shurick, a copy of the Class II License Application from Douglas Equipment Corp., 18 Glen St., a copy of a check for $100.00 from Douglas Equipment Corp.; a copy of a letter to Michael Stancik, from Jane Brule, dated October 28, 2002, re: Class II License Renewals for 2003, a copy the 2002 Class II License for Douglas Equipment Corp. and conditions, a copy of a Class II License Application from Daniel Shurick, 109 Davis Street, a copy of a check for $100.00 from Dan’s Auto Repair.
Voting to approve applications for 2003 Class II Licenses were as follows:

Applicant Motion Moved Seconded Vote
Douglas Auto & Truck Sales Ron Forget Edward Therrien Rich Preston – Abstained
All others - aye
Cherrier Auto & Towing Ron Forget Edward Therrien All – aye
Family Convenience Center, Inc. Rich Preston Ron Forget All – aye
Hutnack Construction Co., Inc. Ron Forget Edward Therrien All – aye
Mark’s Auto Sales Rich Preston Paula Brouillette All – aye
T. J. Lapan Co. Ron Forget Paula Brouillette All – aye
A1 Auto Sales & Repair Ron Forget Rich Preston All – aye
Daniel Shurick Ron Forget Edward Therrien All – aye
Douglas Equipment Corp. Ron Forget Rich Preston All – aye

5. Liquor License Renewals:
In the agenda packet is a listing of the 2003 Liquor Licenses Renewals; a copy of the 2003 Liquor License Renewal Application Guidelines; a memo to Police Chief Patrick Foley, Fire Chief Don Gonynor; Marleen Bacon Board of Health, Building Commissioner Adelle Reynolds, Town Collector Pam Carter, from Administrative Secretary Jane Brule, dated October 29, 2002, re: Liquor License / Class II License Renewals for 2003; a memo to the Board of Selectmen, from Administrative Secretary Jane Brule, dated November 27,2002, re: Class II / Liquor License Responses; response from the Douglas Fire Department; a letter to Jane Brule, from Chief Gonynor, dated November 14, 2002, re: Fire Inspections; a letter to the Board of Selectmen, from Police Chief Foley, dated November 26, 2002, re: Liquor / Class II Licenses; 2002 License for Sokol Club and conditions; a letter to James P. Kocur, from Administrative Assistant Suzanne Kane, dated October 28, 2002; License Renewal Application for 2003, for Sokol Club, copy of a check for $500.00, from the Sokol Club; a 2002 License for Family Convenience Center and conditions; a letter to Ray Whitehead, from Suzanne Kane, dated October 28, 2002; License Renewal Application for 2003 from Douglas Convenience Center, Inc., a copy of a check for $400.00 from Douglas Convenience Center; 2002 License for Digger’s Liquor, Inc. and conditions, a letter to Deborah M. Dansereau, from Suzanne Kane, dated October 28, 2002, License Renewal Application for 2003 for Digger’s Liquor, a copy of a check for $500.00 for Diggers Liquor; a 2002 for Douglas Package Store, Inc. and conditions, a letter to David Wnukowski, from Suzanne Kane, dated October 28, 2002, a License Renewal Application for 2003 for Douglas Package Store, a copy of a check for $500.00 from Douglas Package Store; a 2002 License for Cate’s Axe Mill Tavern and conditions, a letter to David Nadreau, from Suzanne Kane, dated October 28, 2002, a License Renewal Application for 2003 from Cate’s Axe Mill Tavern, a copy of a check for $850.00, from Michael Boothby; a 2002 License for Blackstone Valley Beagle Club and conditions, a letter to Joseph Haringa, from Suzanne Kane, dated October 28, 2002, a License Renewal Application for 2003 from Blackstone Valley Beagle Club, a copy of a check for $500.00 from Blackstone Valley Beagle Club; a 2002 License for Douglas Flea Market Place and conditions, a letter to Marlene Bosma, from Suzanne Kane, dated October 28, 2002, a License Renewal Application for 2003 for Douglas Flea Market Place, a copy of a check for $500.00 from Douglas Flea Market; a 2002 License for Whitinsville Fish and Game and conditions, a letter to Maurice Generuex, from Suzanne Kane, dated October 28, 2002, a License Renewal Application for 2003 for Whitinsville Fish and Game, and a copy of a check for $500.00 from Whitinsville Fish and Game. Voting to approve applications for 2003 Class II Licenses were as follows:

Applicant Motion Moved Seconded Vote
Sokol Club Ron Forget Paula Brouillette All – aye
Douglas Convenience Center Ron Forget Rich Preston All – aye
Digger’s Liquors Rich Preston Ron Forget All – aye
Douglas Village Package Store Rich Preston Paula Brouillette All –aye
Axe Mill Tavern Rich Preston Edward Therrien All – aye
Gregory’s Ron Forget Edward Therrien All – aye
Blackstone Valley Beagle Club Ron Forget Rich Preston All – aye
Douglas Flea Market Place Ron Forget Edward Therrien All – aye
Whitinsville Fish & Game Club Rich Preston Ron Forget All - aye



6. Transfer of Liquor License – Axe Mill:
Outline of the Documents Necessary for ABCC To Process Liquor License Transactions, page 3 and 4 – New License, Transfer of License; Form – 43 for MBTH Incorporated, filed 11/22/02; Form 983 for Cate’s Axe Mill Tavern, dated November 7, 2002; Form A, for MBTH Incorporated, dated November 7, 2002; Commercial Lease for Cate’s Axe Mill Tavern, Inc. dated July 28, 1998; Amendment to Commercial Lease, dated December 12, 2000; Main Street Mall Corp. 1998 Conditions; agreement with Cate’s Axe Mill Tavern, Inc. and Al-Rock Property, dated May 1, 2001; Articles of Organization for MBTH Incorporated; Special Vote of Directors and Stockholders of MBTH Incorporated; The Commonwealth Of Massachusetts Alcoholic Beverages Control Commission Application for Alcoholic Beverage License for Retail Sale, from MBTH Incorporated, dated November 26, 2002; Asset Purchase Agreement between Cate’s Axe Mill Tavern, Inc. and MBTH, Incorporated; copies of checks, to the Town of Douglas, for $850.00 from Michael Boothby, and $50.00 to the ABCC from Anthony Hayes; a bank statement from UniBank for Michael Boothby; a copy of the Public Hearing Notice submitted to the paper; and a copy of the Public Hearing Notice published in the Telegram and Gazette, Saturday, November 23, 2002. Shirley Mosczynski opened the Public Hearing for Liquor License Transfer at 7:30 pm. Anthony “Tony” Hayes and Michael Boothby joined the meeting. Tony Hayes reported that they would not be changing much at the restaurant but they would like the Board to consider changing condition 3 which stated “nor may any sign advertise the sale of alcohol”. They would like to place draft beer sales on the sign. The Board decided to look into why the condition was placed. Ron Forget made a motion to approve the transfer of liquor license from David Nadreau Cate’s Axe Mill Tavern, Inc. License number 028800005 to Elizabeth Givner, MBTH Incorporated d/b/a Bailey’s as presented. Rich Preston seconded the motion. All – aye. Shirley Mosczynski closed the Public Hearing at 7:35 pm.

7. Skate Park – Rich Preston discussion:
Rich Preston passed out a memo to the Board of Selectmen, dated December 3, 2002, re: Skate Park Study Committee. Rich Preston stated he is looking for the Boards support in creating a Skate Park Study Committee. Rich Preston reported that he has done research and has spoken to Town Counsel regarding liability. He was told the Town can limit liability. Rich Preston stated that Recreation Commission Chair Bob Saster is also in support of this. Rich Preston made a motion to create a Skate Park Study Committee, whose role and responsibilities would be the following: • To study and select an appropriate location within the Town. • To study and select an appropriate skate park design, reflecting the needs and requirements of the young people who will be using it. • To explore various means of financing this project, including grants, fund-raisers, donations, and where needed and appropriate, Town funding. And • To develove a long-range maintnenace and supervision plan, including safety policies. Ron Forget seconded the motion. Paula Brouillette asked if this will be part of the Recreation Commission. Rich Preston stated that it would, then said he needs a “thumbs up” from both Boards. He stated that the Recreation Commissions concern is funding and maintenance; some parks have been closed because they were not properly supervised and maintained. Paula Brouillette added that our Recreation Commission has problems because of volunteers; it makes it harder to get grants. She asked how to manage this along with the other parks in Town. Shirley Mosczynski asked if the Skate Park was going to be at Martin Rd. Rich Preston explained that the Committee would study and assess where the Park should be located. Chris Cheney of 8 Mechanic Street addressed the Board; she has two sons and spends a lot of time at Skate Parks. She stated that the Recreation Commission is coaching tonight and could not be present, but they are in support of this. Ms Cheney stated that the response has been tremendous; there were 70 to 80 people at the November 14th meeting. Rich Preston thanked all the ladies for their time and then recommended the Skate Park Committee consist of 5 members. On the vote: all – aye.

8. Special Town Meeting – Moderator and Town Clerk:
In the agenda packet is the December 10, 2002 – Special Town Meeting Motions; Article 1: Prior Year Bills – December 10, 2002 STM and motion; Article 2: Water / Sewer – December 10, 2002 STM and motion; Article 3: Board of Health – December 10, 2002 STM and motion; Article 4: School Construction – December 10, 2002 STM and motion; and Article 5: School Furniture / Technology – December 10, 2002 STM and motion; Town of Douglas. Handed out is the Town of Douglas Ballot Questions. Town Moderator Jerome Jussame and Town Clerk Christine Furno joined the meeting. Jerome Jussame started out by saying he hears there will be a large turnout which would require the use of both the auditorium and the gym. He suggested contacting the School to let them know we need a sound system in both places. Suzanne Kane stated that she had already contacted the School per a request from Christine Furno regarding extra tables, set up, and sound system. Christine Furno reported that she is prepared for a secret ballot. They usually do standing counts. Mr. Jussame stated that in order to change to a secret ballot, the change would have to be presented by someone and then require a 2/3rd vote. This would be time consuming. Shirley Mosczynski will speak on Article 1, Joseph Saster or Rich Colonero will speak on Article 2, Joseph Yacino will speak on Article 3, and John Durkin will speak on Article 4 and 5. There was a discussion on the verb age of the ballot questions; it was suggested that information text be added to explain what a yes vote would mean and what a no vote would mean. Ron Forget feels it would take too much to explain the voting consequences. Rich Preston said he asked the School Building Committee what would happen if the article was not split and there was only the one article and it did not pass; what would they do. He stated they do not have a plan “B”. He stated that is why he felt the Board should split the article, to give the people some options. He feels it’s an equitable and reasonable split for the voters. It was suggested to put total at the end of each explanation. There was a consensus of the Board to submit the ballot questions to the Town Clerk.

9. Cook Street – Recommendation:
Ken Mahony explained that he had given the Board a recommendation then Town Engineer Bill Cundiff had given the Board a memo saying he did not want to be included in the recommendation. Mr. Mahony stated that he would like to talk to Sochia’s Oil before giving another recommendation. Rich Preston stated that this has been on the agenda three or four times; the Board should be able to handle it. There was discussion as to what options the Board had which included; No parking on either side of the street or make the street one way with parking only on one side. Then the decision must be made as to the direction of flow and which side to allow parking. Ron Forget suggested no parking on the street except Holidays. There was a suggestion to make the street a one way but only allow the trucks to go either way. Rich Preston stated that he does not agree with allowing just the trucks driving either way. Rich Preston made a motion to allow driving in either direction on Cook Street; but do not allow parking on either side except Sunday and Holidays. Ron Forget seconded the motion. Paula Brouillette – no, Edward Therrien – no, all other members – aye. Motion passed.

10. Town Use Approval – Skate Park Meeting:
In the agenda packet is an Application for Use of Town Property for Douglas Skate Park, for December 12, 2002 at 7:00 pm to use the Municipal Center Recourse Room and a Policy for Use of Town Property. Ron Forget made a motion to approve the application for Use of Town Property for the Douglas Skate Park as presented. Rich Preston seconded the motion. All – aye.

11. Evaluation Tools:
In the agenda packet is a Town of Douglas Personnel Evaluation Report; Board of Selectmen – Board Evaluation; Employee Performance Evaluation; Town Administrator Evaluation; Town of Sutton – Town Administrator Performance Evaluation; Town of Northbridge – Town Managers Performance & Development Review; and Performance Plan – Town Manager. Ron Forget stated that he has a problem with the evaluation forms supplied because they are for Town Managers and not Executive Administrator’s. Shirley Mosczynski stated that she understands, these are meant as tools to use how ever they want; they can make changes. Ron Forget recounted that when they evaluated past Executive Administrator Norm McNeal; there were two parts, they evaluated him and he evaluated them. Paula Brouillette stated she had reviewed the evaluation forms in the packet; she feels the Employee Performance Evaluation is a good one to use. It has the structure the Board needs for not having goals and objectives to tie to. Ron Forget remembers the evaluation used for Norm McNeal was tied to goals and objectives and thinks Former Board of Selectmen Chair Thomas Navaroli might have a copy, he also stated that he didn’t like the forms in the packet. Paula Brouillette said they all have pieces of what they could use; the second form is more of what they could use now. Rich Preston feels the forms have both good and bad in them, they are muddled and mean nothing to the Board or Mr. Mahony. He suggests using the contract. It was suggested the Board gets Mr. Mahony’s contract and ask him for his goals and objectives for their next meeting. Mr. Mahony offered to contact the Managers Association to see what they use; stating this will delay the process some. Rich Preston thinks there should be five different reviews, to average would muddle the process. Shirley Mosczynski suggested using the contract and the evaluation form together. Paula Brouillette stated they also need to create a dialog. Suggested to set up a workshop in executive session. Ken Mahony suggested the Board sit down without him, once they have a consensus; have him come in. Shirley Mosczynski asked that this item be put on the agenda for December 17th, and asked that the agenda be light. Paula Brouillette stated she would also like to use the goals. Shirley Mosczynski stated she would like Mr. Mahony to do a self evaluation.

12. Old Business:
• Library Building Committee:
The Library Building Committee was at the Boards last meeting; Paula Brouillette feels they should follow up on this item, stating they need to look at the Town Article. Ron Forget stated that their only involvement is on what the Town voted on. Ken Mahony feels that what Library Building Committee Chair Merritt “Pete” Tetreault wants is to go to Town Meeting and let the Town know what work they have done. Shirley Mosczynski asked Mr. Mahony to get the article that was voted at Town Meeting, review it, clarify and give a recommendation to the Board.
• Capital Improvement: Paula Brouillette stated that the Capital Improvement Committee will be meeting on Thursday to start talking about plans. They are looking forward to moving forward and will report back to the Board.
• North Street Bridge: Paula Brouillette stated that while at a CMRPC meeting she talked to Phil Nyberg about the North Street bridge. She had mentioned that it did not have sidewalks. Upon hearing this, Mr. Nyberg commented that this moves the North Street bridge up to the top of the list because of safety issues. She asked Ken Mahony to find out what that means.
• Old Elementary School: Rich Preston thanked Ken Mahony for his efforts, and Building and Grounds director Patrick Colonero for the prep work for the Open House at the Old Elementary School. He also thanked all the residents who came out. He took recommendations on the use of the building verbally and in writing. He stated he thought the building would make a great Town Hall.
• Bylaw Meeting: Shirley Mosczynski stated she had tried to get the Town of Littleton’s Bylaws; but there was a cost. She contacted Bruce Cadman of General Code Publishers and set a tentative workshop for January 14, 2003 at 7:00 pm. Mr. Cadman will come in at 6:00 pm to look over any material we can furnish and will later discuss with the Board what they are looking for.
• Road Plan: Paula Brouillette asked to review at another time.
• Free Cash: Ken Mahony reported no status.
• Trailer from Mr. Tetreault: Ken Mahony reported that the trailer Pete Tetreault is building for the Police Department to use with the radar machine is almost done.
• Intersection at Davis Street: Ken Mahony reported that the funding is there. There are two residents who have given permission to proceed, another wants money. Mr. Mahony stated that Town Engineer Bill Cundiff is currently making phone calls.
• Water Project: Mr. Mahony stated that water is going up from Franklin Street. They will probably be quitting for the winter, possibly Thursday. They should finish at the intersection.
• Dunkin Donuts: Paula Brouillette stated that there are still no signs at the Dunkin Donuts. Ken Mahony stated that the paperwork is on the Uxbridge Selectmen’s desk.

New Business:
• Neighborhood Meeting:
Shirley Mosczynski reported that the first Neighborhood meeting was a good one. The next meeting is scheduled for January 3, 2003 at 10:00 am. She would like Ken Mahony to attend.
• Central MA Chief of Police Association: Shirley Mosczynski reminded the Board that they are invited to the ceremony being held December 3, 2002, when Police Chief Patrick Foley will be sworn in as the President of the Association.
• Cable: Rich Preston reported that because of Verizon, Charter is making people wait four to six months for service. Charter must get permission from Verizon to work on the poles. Ken Mahony has been and will keep working on this item.

13. Adjournment:
Rich Preston made a motion to adjourn at 9:40 pm. Paula Brouillette seconded the motion. All – aye.

Respectfully submitted,



Suzanne Kane
Suzanne Kane
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