BOS - July 10, 2001

BOS - July 10, 2001

Postby Suzanne Kane » Mon Nov 17, 2008 1:43 pm

Board of Selectmen Regular Meeting
Tuesday, July 10, 2001
Resource Room—Municipal Center

AGENDA

7:00 PM

1. Call to Order
2. Chairman’s Announcements
3. Minutes
4. Public Hearing—Pole Location Petition No. D01-38
5. Livery Licence—Arrow Limousine Service
6. Reappointments—Police Officers
7. Directional Signs—Discussion
8. Executive Administrator’s Report
9. New Business
10. Executive Session—Contract Negotiations
11. Adjourn
__________________________________________________________________________
MEETING NOTES

MEETING OF JULY 10, 2001

Minutes

There are enclosed the minutes, both regular session and executive session, of the meeting of June 26, 2001. These minutes have been reviewed and corrected as necessary by your Executive Administrator.

Citizens’ Forum
This is a new agenda item which is intended to allow residents to approach the Board to discuss anything that they want to talk about.

Livery License—Arrow Limousine Service
Jack Blatchford seeks renewal of his Livery License. The appropriate town departments were provided notice of this license application and there were no negative comments. Therefore, it is recommended that the board vote to approve the renewal of a livery license for Arrow Limousine Service.

Reappointments—Police Officers
As a final step in the annual appointments process, the reappointments of the Town’s Officers need to be made. The Town’s practice is to reappoint its Police Officers for three years after each Police collective bargaining agreement is approved. Therefore, it is recommended that the following individuals be appointed to three year term as Police Officers at their current rank in the Douglas Police Department:
Lieutenant Glenn G. Gilbert
Sergeant David J. Brown
Patrol Officer Ronald Fortier, Jr.
Patrol Officer Richard McLaughlin
Patrol Officer Brett Fulone
Patrol Officer Mark Kaminski
Patrol Officer Maureen Glynn
Patrol Officer Greg Gilbert
Patrol Officer Nick Miglionico

Directional Signs--Discussion
Building Inspector Adelle Reynolds has requested time on the Selectmen’s agenda to discuss developing a policy regarding Directional Signs. These are the signs that businesses post, often on telephone poles, directing the motoring public to their location.

West Street/Grove Street Intersection
At the Board’s last meeting, your Interim Executive Administrator reported to the Board about his attempts to negotiate a voluntary settlement with Mr. Nedroscik for the removal of his trees at this intersection. It was recommended at that time that the Town proceed to have the intersection surveyed to determine the exact boundaries of the Town fight-of-way and Mr. Nedroscik’s land, to develop a taking plan for the land needed to make this intersection safe, and to move toward an imminent domain taking to resolve this issue once and for all

However, action on that recommendation was deferred to allow the Highway Superintendent time to meet with Mr. Nedroscik to try to negotiate a voluntary settlement of the matter. If there is no settlement to report at this meeting, your Interim Executive Administrator urges the Selectmen to act upon the previous recommendation. Fifteen years is far too long for an issue like this involving public safety to be resolved.

It is anticipated that some residents of Grove Street will be present at this meeting to press for a resolution of the issue.

Executive Session—Contract Negotiations
It is recommended that the Board vote to enter into Executive Session “to conduct strategy sessions in preparation for negotiations with non-union personnel,” and that the Board will re-enter Public Session only for the purpose of adjourning. This will enable the board to discuss its negotiations with your prospective new Executive Administrator.
____________________________________________________________________________________________
Board of Selectmen
Meeting Minutes
July 10, 2001

1. Call to Order:

Chairman Tom Navaroli called the meeting to order at 7:12 PM. In attendance: Shirley Mosczynski, Rich Preston, Ron Forget, Edward Therrien, and Interim Executive Administrator David Owen.

Citizens in attendance: Mitch Cohen, Adelle Reynolds, Dave Colton, Police Chief Foley, Harold Gjeltema, Angela Ernenwein, and Suzanne Kane.

2. Chairman’s Announcements:
There were no announcements.

3. Minutes:
June 26, 2001 Regular Session –
Ron Forget made a motion to accept the minutes as amended. Shirley Mosczynski seconded the motion. All in favor.
June 26, 2001 Executive Session – Ron Forget made a motion to accept the minutes but not release them. Shirley Mosczynski seconded the motion. All in favor.

4. Citizen’s Forum:
The Citizens Forum has been brought together by two ideas, Rich Preston’s “My Two Cents” and a request from Ron Forget. The Forum will be added to the agenda for each meeting after Chairman’s Announcements and allow about 15 minutes for public comments. The Board felt it would better serve the public if any documentation be submitted to the Board in advance to allow for review.

5. Livery License – Arrow Limousine Service:
Jack Blatchford is seeking renewal of his Livery License. The appropriate Town departments were provided notice. In the agenda packet are copies of a Memo to Chief Foley, Adelle Reynolds, Building Inspector, and Pam Carter, Tax Collector from David Owen, dated July 2, 2001; Re: Livery License Application – Arrow Limousine Service; a letter from Police Chief Patrick Foley, to the Board of Selectmen, dated July 3, 2001, Subject: Livery License; an Application for a Livery or Taxi Driver License in the name of John A. Blatchford Jr., and for Arrow Limousine Service, Inc.; A Revenue Enforcement and Protection (REAP) Attestation form for Arrow Limousine Service Inc., and a Certificate of Registration, Livery for Arrow Limousine Service Inc. Rich Preston suggested that the Board adopt a Corporate Policy, asking all Businesses to provide documentation for their Corporation. Ron Forget made a motion to accept the renewal application of the Livery License for Arrow Limousine Service, Inc. with the condition that a copy of incorporation papers for Arrow Limousine Service, Inc. be submitted to the Selectmen's Office. Rich Preston seconded the motion. All in favor.

6. Reappointments – Police Officers:
Police Chief Foley came to the Board to ask that the Board reappoint the officers who have finished their current three year term. In the agenda packet is a letter from Chief Foley to the Board, dated July 3, 2001. Subject: Appointments. Ron Forget made a motion to reappoint the Police Officers at their current rank in the Douglas Police Department as listed. Lieutenant Glenn G. Gilbert, Sergeant David J. Brown, Patrol Officer Ronald Fortier, Jr., Patrol Officer Richard McLaughlin, Patrol Officer Brett Fulone, Patrol Officer Mark Kaminski, Patrol Officer Maureen Glynn, Patrol Officer Greg Gilbert, and Patrol Officer Nick Miglionico. Shirley Mosczynski seconded the motion. All in favor.

October Fest Committee Appointments:
Two members of the Douglas October Fest who have been working with the Committee since last year would like to be appointed to that Committee. The Questionnaire for Applicants for Boards and Commissions for Darlene Crowley and Brian Crowley were handed out to the Board. Shirley Mosczynski made a motion to approve the appointment of Darlene Crowley and Brian Crowley to the Douglas October Fest Committee. Ron Forget seconded the motion. All in favor.

7. Directional Signs – Discussion:
Building Commissioner Adelle Reynolds joined the meeting to discuss developing a policy regarding Directional Signs. Included in the agenda packet is a letter from Ms. Reynolds to the Board of Selectmen, dated June 20, 2001. Re: Request to be on Board of Selectmen meeting agenda. The signs will be used to direct the motoring public to local business locations. Ms. Reynolds would like to have a policy for such signs. She is seeking the support of the Board to go forward with setting up a program to standardize the signs, develop a design, a way to display/hang the signs, locations, and develop a policy for business to acquire signs. Ms. Reynold’s plan is to have the businesses pay for the signs and then have the Town install the signs. An inquiry was made to the Town Insurance Company, Hastings and Tapley, to determine liability. The business would be required to provide a Certificate of Insurance for the sign and then they would be liable for any damage caused by the sign. Rich Preston made a motion to support Ms. Reynolds in going forward with setting up a proposal to present to the Board on Town Directional Signs. Shirley Mosczynski seconded the motion. All in favor – Edward Therrien was not present to vote.

8. West Street/Grove Street Intersection:
In the agenda packet is a letter to the Board of Selectmen from David Owen, dated June 14, 2001. Re: Meeting with Mr. Nedroscik; a letter to Mr. Owen from Town Counsel, dated July 10, 2001, Re: Trees/Obstruction to Road Sight Lines; a Letter/Petition to the Board of Selectmen from the residents of Grove Street, dated June 26, 2001, and a letter to the Board of Selectmen from Barbara Gjeltma, dated July 10, 2001, Re: Corner West, Riedell and Grove Street. Selectmen Edward Therrien and Ron Forget met with Mr. Nedroscik to try to negotiate a voluntary settlement concerning the trees on Mr. Nedroscik’s property. The Selectmen reported that Mr. Nedroscik does not want to negotiate. He has obtained an attorney and would like the Board to proceed with eminent domain taking. Mr. Nedroscik also asked Mr. Therrien and Mr. Forget for a copy of the second appraisal and was told the Board would forward a copy. Mr. Owen referred the Board to the letter from Town Counsel, item 4. By-Law Enforcement, and item 3. Eminent Domain, stating that these were the Board’s best options. Mr. Owen suggested that Warning signs be place at the intersection before anything else was done. Step one would be to seek enforcement of the by-law as non-criminal disposition by either having the Police enforce the by-law or filing an injunction seeking a court order. It was noted that Mr. Nedroscik has been given notice to comply with the by-law in 1987 and 1992. If Mr. Nedroscik does not comply, then the Board should start Eminent Domain taking. Mr. Owen will have the Town Engineer Bill Cundiff survey the property lines. Mr. Colton and Mr. Gjeltma addressed the board. They are concerned about safety at the intersection. They would like a four-way stop at the intersection. They want something done now as they think that 15 years has been long enough to resolve this issue. Chairman Tom Navaroli assured the citizens that the matter would be resolved. Shirley Mosczynski made a motion to have temporary “Dangerous Intersection” signs put up at the intersection of West Street and Grove Street. Rich Preston seconded the motion. All in favor. Rich Preston made a motion to file a complaint against Mr. Nedroscik seeking an injunction to enforce the Town’s Corner Clearance Bylaw. Shirley Mosczynski seconded the motion. All in favor. Shirley Mosczynski made a motion for the Board to proceed with eminent domain taking and authorize the Town Engineer Bill Cundiff to survey Mr. Nedroscik’s property lines. Rich Preston seconded the motion. All in favor. Chairman Tom Navaroli ended with asking for the citizens support during the eminent domain process, inviting them back to the Citizens Forum for future meetings.

9. Executive Administrator’s Report:
Town Accountant: Pam LeDuc gave a verbal notice of resignation today, leaving the Town without an Accountant. Mr. Owen has been in contact with several people asking for help. The position is advertised seeking applications by Aug. 3rd and Mr. Owen is hoping to have the position filled by Sept. 1st. The Selectmen's Office has not been able to find a signed contract for Ms. LeDuc so it is not certain that she is in breech of contract. Mr. Owen also has calls out to several Temporary Interim Services looking for temporary help. Angela Ernenwein has contacted Jeanne Lovett from Uxbridge and is waiting for a call back. Ron Forget made a motion to approve Mr. Owen to enter into contract with a temporary Accountant to cover until a new Town Accountant is hired. Rich Preston seconded the motion. All in favor.

Comprehensive Permit Housing Project Near Douglas State Forest: The Board of Selectmen received notice from The Commonwealth of Massachusetts Housing Finance Agency that they have received a Project Eligibility application under MHFA’s Housing Starts program, for the Forestview Estates development located in Douglas. (The letter dated June 27, 2001 is on file). The proposed project consists of 14 single family homes to be located along Route 16 and 43 two and three bedroom condominiums. This project is proposed to be located between the Douglas State forest and the Webster/Douglas town line. Mr. Owen is planning to attend the ZBA meeting tomorrow night at 7 PM where they are planning to look into adopting rules and regulations.

Flood Insurance: There was a meeting with the State Representative of the Department of Environmental Management concerning the Flood Insurance. They reviewed the flood hazard maps and concluded that the Town’s bylaws will have to be amended to include more information of flood insurance requirements.

Economic Development Commission: The Economic Development Commission is currently developing a grant application to the Mass Development agency, they are looking to match the Town’s $25,000 with an additional $25,000 in the Pre-development Assistance Program. Mr. Owen is working with the Commission.

Worcester Regional Chamber of Commerce: Mr. Owen received a letter from the Worcester Regional Chamber of Commerce, dated June 29, 2001 (letter in the agenda packet). The Worcester Regional Chamber of Commerce, in conjunction with the City of Worcester and the Central Massachusetts Regional Planning Commission, is hosting this year’s Comprehensive Economic Development Strategy Committee meetings. Mr. Owen and Chairman of Economic Development Commission Chairman Harold Davis will be attending the meeting. Board Member Rich Preston also stated that he would like to attend.

Conservation Commission:
Mr. Owen reported that the Board received a letter from Planning / Conservation Agent Steven Zisk, dated July 10, 2001. Re: Town of Douglas Conservation Commission Purchase of Property from Robin Brown, 257 Yew Street. The Conservation Commission is pursuing the acquisition of the parcel of land on Yew Street using funds from the Conservation Fund. No additional appropriation of Town funds is required.

10. New Business:

Shirley Mosczynski reported that she has spoken to Economic Development Commission Chairman Harold Davis about forming a group meeting to include all Departments/Committees to take and review the information provided by the study conducted by Camp Dresser & McGee, Inc to plan and prepare for the future. Mr. Davis reported that he wanted to wait until after the Feasibility Study was done.

Rich Preston handed out a memo to the Board, dated July 10, 2001. Re: Old Fire Station – Use / Stabilization (memo in the agenda packet). Mr. Preston proposed to the Board that the funding earmarked for the Old Elementary School be used for the Old Fire Station. His proposal is to use the location for the Douglas Buildings and Grounds Department, recommending that the first level to be used for mixed-municipal vehicular storage, the second floor used for a Building and Grounds office and storage area, and the exterior property behind the building could be used as a small park. Mr. Preston had talked to the Town Building Maintenance Manager, Rick Colonero, who reported that he had no objections to the proposal. Mr. Owen reported that he brought the proposal up at the Department Head Meeting earlier this day and they were not receptive of the idea. There was discussion about the Old Elementary School project, which has funding of $47,000, but the estimated cost of the guano removal and roof repairs exceeds this amount. It was noted that the Capital Plan was voted on at the Annual Town Meeting with each project as a separate item. Mr. Preston agreed to talk to Capital Planning and report back to the Board. The Board reaffirmed that the Old Elementary School is the number one priority. In addition, Building Inspector Adelle Reynolds should be involved with the proposal for the Old Fire Station.

It was reported to Board member and Highway Superintendent Edward Therrien during the meeting that the road in front of the Family Convenience Store is flooding due to the thunder storms this evening. Mr. Therrien reported this to the Board and stated that the catch basin is plugged up. Town Engineer Bill Cundiff had sent a release form to Mr. Forcier to be signed allowing the Town Highway Department to go onto his property and fix the problem. At this time he has not signed the release.

Board Member and Cable Advisory Chairman Rich Preston reported that the use of video tapes will be increasing as other Boards and Committees will start taping their meetings. He inquired as to which account the tapes would be charged to. After some discussion it was decided that the tapes would be charged to the Board of Selectmen for FY02 and ask that the Boards and Committees to budget for the video tapes FY03.

11. Executive Session:
Shirley Mosczynski made a motion to go into Executive Session for the purpose of discussing contract negotiations with Richard Leco and to return to regular session for the sole purpose of adjourning. at 9:15 PM. Rich Preston seconded the motion. Shirley Mosczynski – aye, Rich Preston – aye, Tome Navaroli – aye, Ron Forget – aye, and Edward Therrien – aye

The Board set an Executive Session Workshop for Tuesday, July 17, 2001.

12. Adjournment:
Ron Forget made a motion to adjourn at 10:25 PM. Shirley Mosczynski seconded the motion. All in favor.


Respectfully Submitted,


Suzanne Kane
Suzanne Kane
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