BOS - August 28, 2001

BOS - August 28, 2001

Postby Suzanne Kane » Mon Nov 17, 2008 1:44 pm

Board of Selectmen
Municipal Center
Tuesday August 28, 20001 at 7:00pm


1. Call to Order – 7:00PM

2. Chairman’s Announcements

3. Citizens Forum

4. Grove and West Street – Update
5. Use of Fire Station – Chief Gonynor
6. Delinquent Ambulance Receipts – Chief Gonynor
7. Use of Town Property – Eagle View Condo. Assoc.
8. Executive Administrator Search Update
9. Town Accountant Search Update
10. Minutes:
• June 27, 2001 – Regular Session
• July 17, 2001 – Executive Session
• July 31, 2001 – Executive Session
• August 7, 2001 – Executive Session
• August 14, 2001 – Regular & Executive Session

11. Administrators Report

12. Executive Session – Litigation & Non-Union Personnel Strategy
13. Adjournment
________________________________________________________________________________________
MEETING NOTES – AUGUST 28, 2001

4. Grove and West Street – Update
The survey of the corner of West & Grove Street has been completed and is included in your agenda packet. Kopelman & Paige should have more material for you for your meeting. Tom Navaroli will offer more information as to this update. This issue will also be addressed in the Executive Session at the end of the meeting.

5. Use of Fire Station – Chief Gonynor
Chief Gonynor has requested that the Board review the uses of the Fire Station by the Girl Scouts. Chief Gonynor will be present to address this request.

6. Delinquent Ambulance Receipts – Chief Gonynor
Chief Gonynor has requested that the Board advise him as to which route to take in collecting delinquent ambulance receipts. Town Counsel has rendered an opinion (enclosed) offering three options: a) Small Claims Court, b) Municipal Charges Lien, and c) Third Party Collection Agency. Kopelman & Paige see both a & b as particularly viable options.

7. Use of Town Property – Eagle View Condo. Assoc.
Eagle View Condo Association seeks to use a room in the Municipal Center for their annual meeting. The association has used the space before and we have had no issues.

8. Executive Administrator Search Update
Mr. Leco has decided not to continue negotiations with the Board. This item will also be the subject of a later Executive Session to discuss the strategy for the Executive Administrator search.

9. Town Accountant Search Update
The search committee has met and has scheduled interviews for Wednesday, August 29, 2001 with six candidates. Angela Ernenwein will give a further update on this item


10. Minutes:
• June 27, 2001 – Regular Session
• July 17, 2001 – Executive Session
• July 31, 2001 – Executive Session
• August 7, 2001 – Executive Session
• August 14, 2001 – Regular & Executive Session

11. Administrators Report

12. Executive Session – Litigation & Non-Union Personnel Strategy
This Executive Session will be used to discuss the next steps available in regards to the Grove & West Street intersection litigation and the Executive Administrator search.
______________________________________________________________________________
______________________________________________________________________________
Board of Selectmen
Meeting Minutes
August 28, 2001

1. Call to Order:

Chairman Thomas Navaroli called the meeting to order at 7:08 PM. In attendance: Shirley Mosczynski, Rich Preston, Edward Therrien, and Interim Executive Administrator David Owen.

Citizens in attendance: Jack Blatchford, Mitch Cohen, Fire Chief Donald Gonynor, Patricia Giedrys, Harold Gjeltema, Dave Colton, Paula Brouillette, and Suzanne Kane.

2. Chairman’s Announcements:
There were no announcements.

3. Citizens Forum:
• School Building Committee Chairman Jack Blatchford and Member Mitch Cohen came before the Board. They reported that the School Building Committee met last night and the School Architect had a question for the Board concerning whether sand and fill could be pulled out of the old GBI spot and used on School property. Mr. Navaroli asked what quality the fill is. Mr. Blatchford explained that the fill is usable and would be used for the parking area. There was discussion as to the piece of property in question. Mr. Owen was not sure if the Town owns the property. Mr. Therrien thought the Town owned the land and Ms. Mosczynski thought there was a problem with finalizing the deal. Mr. Owen will confirm the status of the parcel to the School Building Committee and the Board of Selectmen. Mr. Blatchford noted that if the fill could be used, it could cut the bid costs by 1/3rd. The Board asked what condition the area would be left in. Mr. Blatchford stated that they could word the contract to state that the land should be left in the condition as required by the Planning Board and the Town Engineer. When questioned about the need for a earth removal permit, Mr. Owen noted that the fee would be waived. A consensus of the Board agreed that the fill from the site could be used, if the land was left in a manner complying with the Planning Board and the Town Engineer’s requirements. Mr. Blatchford invited the Board to attend the School Building Committee’s next meeting, Sept. 10th at 7:00 PM at the High School Library. They are also inviting the Water and Sewer Department. When asked by Ms. Mosczynski if the Finance Committee was invited, Mr. Blatchford stated that they had planned to go to the next Finance Committee Meeting. Mr. Owen had mentioned that he was planning to have a presentation of the Water and Sewer extension on the 12th of September, but will not do it now. He also mentioned that he had sent a letter to Marty Green, Executive Director of the Blackstone Valley Chamber of Commerce concerning Special Acts – Road and Utility Easement, which he has not received a response as of this date. Mr. Blatchford went on to report that the Octoberfest date has been set for October 13th and he is inviting the Board of Selectmen to march in the parade. The parade is planned to start at 9:00 AM. Octoberfest is planned to run from 10:00 AM to 4:00 PM.

3. Grove and West Street – Update:
In the agenda is a copy of the Plan of Easement for the Nedroscik property resulting from the survey requested of Town Engineer Bill Cundiff. Harold Gjeltema, Dave Colton, and Mr. Cundiff were asked to join the meeting. Mr. Owen passed out a copy of the Judge’s decision on the Town’s Motion for Preliminary Injunction. Mr. Gjeltema was present for the case but stated he was in the back and could not hear very well. The case was held over for trial within the next 6 months. Mr. Cundiff reviewed his findings from the survey. He stated that it would be less costly to the Town if the Town took a sight line easement instead of Land taking. Mr. Cundiff also mentioned that it would also be in the best interest of Mr. Nedroscik if the Town took the sight line easement. Mr. Nedroscik would still be left with 3 usable lots. If the Town exercised Land taking, he would only have 2 usable lots. Mr. Owen recommended that the next step in the process of the sight line easement taking would be to get a fair market appraisal on the sight line easement and removal of the trees. It was pointed out on the Plan of easement that some of the trees were on Town land and some were on Mr. Nedroscik’s land. There was a question as to if the trees on Town land could be removed now. Mr. Navaroli mentioned that Tree Warden Leon Mosczynski would have to be consulted because of the “Public Shade Tree” law. He cautioned that the Town should follow the correct process and initiate it as soon as possible. Shirley Mosczynski made a motion to have David Owen obtain a fair market value appraisal for the Sight Line Easement and the removal of the trees. Rich Preston seconded the motion. All in favor. When questioned about how many appraisals the Town should get, Mr. Owen stated that the Town only needed to obtain one appraisal. If Mr. Nedroscik contested the amount, then he would have to attain another appraisal and a Judge would decide which is fair. Mr. Preston noted that the property line was not in the middle of the road, as originally thought. Mr. Gjeltema wanted the Board to know that the West and Grove was still a dangerous intersection. Mr. Preston asked for a timetable. Mr. Owen stated that the matter would go to the appraisers and then developed as a Warrant Article for the appropriation of the approved amount of money. This should happen by the Fall Town Meeting in late October. Shirley Mosczynski feels that the intersection is still a problem and made a motion to place four-way stop signs at the intersection temporarily, until the trees could be taken down. Rich Preston seconded the motion. Tom Navaroli stated that Town Counsel had advised that the Board should not act on this matter and he would discuss the matter under executive session. On the vote - Shirley Mosczynski and Rich Preston – aye, Tom Navaroli and Edward Therrien – nay. Motion failed. After the vote, Mr. Gjeltema again, expressed his feelings that there should be signs. Mr. Navaroli reminded Mr. Gjeltema that during the Preliminary Injunction Hearing, the Judge had told Mr. Nedroscik’s attorney that Mr. Nedroscik is liable if anything were to happen and Mr. Nedroscik accepted responsibility.

5. Use of Fire Station – Chief Gonynor:
Fire Chief Gonynor requested time on the Board’s agenda. Chief Gonynor had given permission to a Brownie Troop last year to use the New Fire Station for their meeting. He considered it an emergency situation for the troop because they could not find any place else to hold their meetings. The Troop leader supplied Chief Gonynor with a certificate of insurance and he had no problems. However, he is now getting many requests from different Scouting organizations. Chief Gonynor is not opposed to them using the building; he does however feel that it is a “liability waiting to happen”. Chief Gonynor feels that it is a Fire Station and should be used as a Fire Station, not for Civic Organizations. Chief Gonynor is looking to the Board for direction in this matter. He wondered if these Civic groups could use the VFW Building, noting that is was a Municipal building. Edward Therrien stated that he thinks the Chief is taking a good stand. Chief Gonynor went on to say that the Fire Department has a strict policy for the families of the Fire Department. Children are to stay with their parents at all times. Rich Preston suggested the Board explore the possibility that the VFW groups use one side of the VFW building and allow Civic groups to use the other side. Shirley Mosczynski asked if the VFW could be contacted and Mr. Owen said that he would talk to them. Mr. Preston suggested that the Directors of the VFW be invited to a BOS meeting. Tom Navaroli stated that the Board should take the soft route and instead of having the VFW representative come in, let Mr. Owen call them. Chief Gonynor asked and received consensus from the Board to agree that the Fire Station should not be used for Civic groups. Edward Therrien said that he would follow through with Chief Gonynor and talk to the VFW. Tom Navaroli asked Mr. Therrien to report back at the next meeting.

6. Delinquent Ambulance Receipts – Chief Gonynor:
In the agenda packet is a letter to the Board of Selectmen from Chief Gonynor, dated July 3, 2001, re; Delinquent Ambulance Accounts; a table entitled Problem Ambulance Accounts as of June 2001; a memo to Town Counsel, from David Owen, dated July 5, 2001, re: Collecting Delinquent Ambulance Bill; a letter to the Board of Selectmen, from Town Counsel, dated July 24, 2001, re: Collecting Delinquent Ambulance Service Charges and a memo to the Board of Selectmen, from David Owen, dated August 28, 2001, re: Proposed Policy RE: Collecting Delinquent Ambulance Service Charges. Patricia Giedrys, clerk for the Fire Department, joined Chief Gonynor to ask the Board,s direction on collecting delinquent ambulance bills. Patricia Giedrys passed out sheets and outlined the process she takes to collect on receivables. They currently have 22% of their accounts still open. Mr. Owen noted that the Fire Department should be commended on their ability to collect 75% of their receivables, especially because it is all done in-house. Mr. Owen reported that Town Counsel’s reply outlined three options: 1) Small Claims Court; 2) Municipal Charges Lien (MGL chapter 40 section 58), provided, that a separate vote at a town meeting is taken for each type of charge or fee, and 3) Third Party Collection Agency. Mr. Owen noted that the third party collection agency would be costly to the Town. If the Fire Department chose to go to Small Claims Court, Town Counsel has offered to provide assistance the first couple of times. When Mr. Preston inquired of Chief Gonynor his “trip wire” for deciding when new measures needed to be taken to collect, it was agreed that the Fire Department should make that decision. Shirley Mosczynski made a motion to approve the use of the Municipal Charges Lien provision as stated in Massachusetts General Law, chapter 40, section 58, allowing that the Town may impose a lien on real property located within the Town of Douglas for any local charge or fee that has not been paid by the due date, said lien shall be known as the “Municipal Charges Lien”; provided, that a separate vote at a town meeting is taken for each type of charges or fee.” Richard Preston seconded the motion. All in favor. When asked how many calls the Fire Department has made this year, Chief Gonynor reported that to date they have made 300 runs compared to 338 runs for the entire year of 2000.
• David Owen also mentioned that the Fire Department received a letter from FEMA denying the Town’s Grant request for a Rescue Truck.

7. Use of Town Property – Eagle View Condo Association:
In the agenda is a copy of the Application for Use of Town Property. The Villas at Eagles View submitted an application for use of Town Property. They are requesting use of the Municipal Center for their annual meeting, September 27th at 7 PM. Shirley Mosczynski made a motion to approve Town Property use by the Villas at Eagles View Condo Association. Edward Therrien seconded the motion. All in favor.

8. Executive Administrator Search Update:
The Board decided to start re-advertising the position vacancy notice as decided at their August 14th Executive Session meeting. Mr. Owen suggested that the position should be more widely distributed, noting that the position of Town Accountant received a larger pool of applicants. Mr. Navaroli mentioned that we had missed the deadline for the September issue of the Beacon. Shirley Mosczynski made a motion to start the advertising process for the New Town Administrator this week. Rich Preston seconded the motion. All in favor.

9. Town Accountant Search Update:
Interim Executive Administrator David Owen reported to the Board that the Search Committee has six candidates for the position of Town Accountant. All the candidates have had Municipal experience. The Committee hopes to have the finalists by the Selectmen’s next meeting on September 11th.

10. Minutes:
• July 17, 2001 – Executive Session:
Rich Preston made a motion to approve and release the Executive Session minutes for July 17, 2001. Edward Therrien seconded the motion. All in favor.
• July 31, 2001 – Executive Session: Rich Preston made a motion to approve and release the Executive Session minutes for July 31, 2001. Edward Therrien seconded the motion. All in favor.
• August 7, 2001 – Executive Session: Edward Therrien made a motion to approve and release the Executive Session minutes for August 7, 2001 with the attached Contract. Tom Navaroli seconded the motion. All members present – aye. Rich Preston abstained.
• August 14, 2001 – Regular Session: Shirley Mosczynski made a motion to approve the August 14, 2001 minutes as amended. Rich Preston seconded the motion. All in favor.
• August 14, 2001 – Executive Session: Shirley Mosczynski made a motion to approve and release the Executive Session minutes of August 14, 2001, session 1 as amended, and also approve and NOT release the Executive Session minutes of August 14, 2001, session 2. Rich Preston seconded the motion. All in favor.

11. Administrators Report:
• Executive Search:
Interim Executive Administrator David Owen passed out a sheet titled, Executive Administrator Salary Information. The purpose of the sheet was to show the Board the remaining dollars budgeted for an Administrator. Mr. Owen suggested that the Board consider the Fall Town Meeting to replenish the Interim Service Account. Summarized from the sheet: Interim Services Budget (STM) $15,780.00; Executive Administrator Budget (ATM) $65,000.00; Total Budgeted $80,780.00. David Owen to date has been paid $23,700.00; Interim Management Services have been paid $3,600.00; Total Expended $27,300.00. Total Remaining Budget $57,080.00.
• Letter from Richard J. Keogh: Mr. Owen reported that the Town Hall received a letter and flag from a Mr. Keogh, Major, US Army (Ret), Honolulu, HI. In the letter Mr. Keogh stated that he had passed through Douglas and noticed that there was no flag at the Civil War Monument, even though there is a flag pole. Mr. Keogh sent the Town a flag which was flown over the sunken battleship USS Arizona on the fourth of July. Mr. Owen gave the flag to Town Buildings and Grounds Manager, Rick Colonero and sent a letter of thanks to Mr. Keogh.
• State Housing Workshop: Mr. Owen reported that the Board received a notice from the Department of Housing & Community Development about a Comprehensive Permit Law/Chap. 40B Workshop. The workshop is scheduled for September 19, 6:30 – 8:30 PM at the Bemis Hall in Lincoln, Massachusetts.
• Electric accounts: Mr. Owen reported that he had signed up 11 of the Municipal Electric Accounts with AES New Energy. The new contract will guarantee a cost of 6.57/Killowat for 18 months. To date there are 33 electric accounts.
• NECCOG: Mr. Owen reported that the board received notice from the Northeastern Connecticut Council of Governments of a meeting scheduled for August 29th at 5 PM, regarding tribal recognition and the prospect of gaming for our region. Asked if anyone was interested in going Shirley Mosczynski and Tom Navaroli stated that they would try, if not for the entire meeting, for part of the meeting.
• Tennessee Gas Pipeline: Mr. Owen reported that the Board received a notice from the Tennessee Gas Pipeline Company, informing the Town of scheduling maintenance activities for the fall on existing natural gas easements throughout our community.
• Meeting with Mass Highway: Mr. Owen reported that there is a meeting tomorrow at 10 AM with the Mass Highway to discuss the Water/Sewer extension project work on Davis Street. Part of the topic of conversation will be cost coordination or elimination.
• Charter Communication: Mr. Owen reported that the Board has received a response to the request for information from the Town dated May 23, 2001. Mr. Owen will be reviewing the response and present his findings to the Board for use at their public hearing. Tom Navaroli added a side note: He was on Charter’s website and found they are offering digital cable in Douglas. When he called Charter to inquire about the digital cable, he was told that they will be ready sometime in the fourth quarter.
• Personnel Board Resignations: Mr. Owen announced the resignations of Personnel Board Chairman, Leslie Navaroli, and Personnel Board member Edwina Whittacker. Mr. Owen asked how the Board would like to recruit new members. Suzanne Kane reported that there was an announcement on the Douglas Local Access Channel. Shirley Mosczynski requested that letters of thanks be sent to the two Board members. It was agreed by the Board that the positions should be advertised.

12. New Business:
• Old Fire Station:
Rich Preston reported that he has been in contact with Mr. John Thomas at the Blackstone Valley Regional High School. Mr. Thomas will give a tour of the High School on Thursday, August 30th at 11 AM if any Board member would like to join.
• Executive Administrator Search Team: Shirley Mosczynski requested that letters of Thanks be sent to the members of the Executive Administrator Search Team. When asked about setting up a new search team it was decided that each Board member should come up with a candidate.
• Rt. 16 run-off: At the last Selectmen’s meeting Town Engineer Bill Cundiff had requested contacting SMMA for recommendations to solve the problem with erosion on Davis Street from the site of the New High School. Shirley Mosczynski asked if Mr. Cundiff had anything to report. Mr. Owen stated that he would follow up.
• Flooding in front of Fire Station: Shirley Mosczynski asked about the flooding in front of the Fire Station on Rt. 16. Edward Therrien reported that the Highway department had used a camera to look into the pipes and found that the blockage was in the middle on Mr. Forcier’s property. Mr. Owen will follow up with Town Engineer Bill Cundiff.
• Mass Rural Development Council: Mass Rural Development Council will be coming to Douglas Wednesday, September 5th at 7 PM at the Senior Center. All are welcome.

13. Executive Session – Litigation:
Shirley Mosczynski made a motion at 8:50 PM to enter into Executive Session for the purpose of discussing Litigation only and to return to Open Session for the purpose of adjournment. Rich Preston seconded the motion. Shirley Mosczynski – aye, Rich Preston – aye, Tom Navaroli – aye, Edward Therrien – aye.

14. Adjournment:
Shirley Mosczynski made a motion at 9:15 PM to adjourn. Rich Preston seconded the motion. All in favor.


Respectfully submitted,



Suzanne Kane
Suzanne Kane
Moderator
Moderator
 
Posts: 599
Joined: Wed May 25, 2005 2:01 pm

Return to 2001 Selectmen Meeting Agendas and Minutes

Who is online

Users browsing this forum: No registered users and 0 guests

cron